Casual Recruitment Enquiries

For anyone currently working casually at RMIT or wanting to do so in the future, please be aware that from 1 September 2017, RMIT introduced new processes relating to casual employment.

If you are interested in working in a casual capacity at RMIT University, please click here.

The purpose of this change, which involves registering an online profile on RMIT’s recruitment system ‘PageUp’, forms part of a wider project aiming to:

  • Improve the budget and approval controls over candidate sourcing
  • Introduce a standardised approach to matching casual employees to job vacancies
  • Improve the management and support offered to everyone employed on a casual basis at RMIT

Introducing more consistent and supportive processes for such an important cohort of employees will also assist our casual workforce connect to employment opportunities across RMIT.

What does this change involve for someone currently employed on a casual basis or interested in working at RMIT on a casual basis?

Regardless of whether an individual is currently working as a casual employee or are interested in being part of RMIT’s casual workforce, it is now mandatory to create and maintain a profile on RMIT’s recruitment system ‘PageUp’.

Click here to create a PageUp profile:

  • Personal details (e.g. name, address and contact essentials)
  • Compliance documentation to be considered eligible to work at RMIT (e.g. resume/CV, Right to Work, Working with Children and qualification verification)
  • Nominated working preferences when considering roles with RMIT (availability and areas of interest).

Please note that providing a PageUp profile does not guarantee that an individual will be hired as a casual employee in the future.

However, it is required to be considered in 2018, and will maximize your future employment prospects. It enables RMIT to more effectively source a talent pool for candidates by linking them to required skill sets and experience.

How long does it take to complete and submit a PageUp profile?

It takes between 5 – 10 minutes to complete and submit a PageUp profile, assuming you have the following documentation close to hand:

  • Resume
  • Passport or birth certificate
  • Working with Children or Victorian Institute of Teaching (VIT) card or driver's licence
  • Industry related documentation e.g. TAFE Cert IV, specific VE licences or dedicated portfolio.

What happens if help is required regarding the casual recruitment and/or on-boarding process?

If you have any questions, please contact the RMIT Casual Recruitment Team via casualrecruitment@rmit.edu.au or call them between 8.30am to 5.00pm on (03) 9604 9665 (Mon-Fri).

Who can see candidate information contained on the talent pool?

Only the RMIT Casual Recruitment Team can refer to candidate information that has been entered or uploaded onto the PageUp system. However, it will be possible for the RMIT Casual Recruitment Team to extract some relevant candidate short list information from the pool for Schools and Colleges, as requested.

What is the time limit to complete the creation of a profile on PageUp?

31 October 2017.

This ensures that any individual currently working as a casual employee or interested in being part of RMIT’s casual workforce in 2018 register on the online recruitment system and provide key information and documentation before 31 October 2017.

Why do all casual employees now have to follow this process?

Casuals told us the current process was inefficient. This new process means you only have to complete a profile once and enables RMIT to take a more consistent approach to document collection, verification and storage. All relevant compliance documentation obtained will be digitalised and stored in TRIM, our online document retention system.

We understand the inconvenience this may cause, especially if the information has been submitted previously or the individual has been a valued part of RMIT’s workforce for some time, however this new process means that RMIT will only need to request updated information following its expiry.

Is this a requirement for casual employees already working at RMIT?

Yes. From 1 January 2018 any individual engaged as a casual employee (regardless of whether they have been employed at RMIT previously) will need to create and complete a profile, as well as accept new terms of engagement via the new system.

What happens if a profile is not created or completed on PageUp by the start of 2018?

From 1 January 2018, casual employees will not be given work until such time as their profile has been created, and completed, and the RMIT Casual Recruitment Team has verified their eligibility to work.

Who needs a Working With Children (WWC) Check?

No different from continuous staff – any Higher Education, Vocational Education and student facing professional will be expected to hold a valid Working With Children “Employee” Check (WWC Check) with RMIT as the nominated employer.

If an individual is unsure whether a WWC Check is required, please clarify with the relevant Planning and Resources Managers or Casual Co-ordinators in your School. You can also contact the RMIT Casual Recruitment Team on (03) 9604 9665 or casualrecruitment@rmit.edu.au

Who pays for the WWC Check application?

Any new casual employee joining RMIT after April 30 2017 will be responsible for paying for the WWC Check. The cost for the WWC Check as for 2018 financial year is $121.40.

However, any casual employee who worked for RMIT between January 1 2016 and April 30 2017 will be able to claim reimbursement for the cost of their WWC Check application.

Will this new process impact how casuals submit their timesheets?

No. Timesheets for casual employees will still be submitted as per the current process via Employee Self Service (ESS). RMIT is currently looking at possible solutions to improve the way we manage ‘Time & Attendance’. Casual employees should speak with relevant Planning and Resources Managers and/or Casual Co-ordinators for more information.

How will casual employees receive further information about where they need to be and when?

From 2018, information regarding a casual employees’ individual appointment will be provided via a Letter of Engagement.

What happens if a casual employee works in different areas across different Schools/Colleges?

At this stage a casual employee will receive multiple Letters of Engagements for each area they are working in. In addition, a casual employee must accept each Letter of Engagement and declare a Conflict Of Interest statement for each.

If a casual employee has been offered work (and all information and documents are immediately provided), what is the minimum turnaround time?

If a casual employee has already been verified as eligible to work at RMIT then it is possible to fill a vacant position within 24 – 48 hours as long as prompt action, by both the casual employee and school, is taken.

However, if a casual employee has not already been verified as eligible to work at RMIT then please allow for the end-to-end process to take around 5 days to complete on-boarding and for an E-number to be created.

What does this mean for someone who needs to engage a casual employee at RMIT?

RMIT have invested in a dedicated Casual Recruitment Team who will now manage many of the steps throughout the casual recruitment and on-boarding process and streamlining administration within the Colleges and Portfolios.

Rather than completing the CA04 or CA05 form, Hiring or Program Managers will now simply need to contact the RMIT Casual Recruitment Team to submit an online requisition form in PageUp, whenever there is a position to be filled.

The relevant Planning and Resources Managers and/or Casual Co-ordinators will then need to approve each request to ensure RMIT has robust governance throughout the recruitment process.

The benefits of this will mean:

  • tighter budget and approval controls over candidate sourcing
  • casuals cannot be set up directly into Payroll system without recruitment protocols being followed
  • a standardised approach to matching casuals to job vacancies
  • a clear, more consistent and engaging on-boarding and induction process to ensure all our casual teaching staff are setup for success

If you have any further questions, please contact the RMIT Casual Recruitment Team on (03) 9604 9665 or casualrecruitment@rmit.edu.au