Enrolment: Automotive Supply Chain Training Initiative instruction

Instruction statement

The Automotive Supply Chain Training Initiative provides expanded access to government subsidised training for employees of the automotive supply chain in Victoria.

Due to the closure of Holden, Ford and Toyota’s automotive vehicle manufacturing operations in Victoria, the employment of a large number of employees of the automotive supply chain will be adversely affected. Many of these workers may be retrenched or, alternatively, may need to retrain to adapt to a new role with their existing employer.

On 1 May 2014 the Victorian Government announced a $30 million package of support over two years for employees of the automotive manufacturing supply chain. The support commences 1 July 2014 and comprises two elements:

  • Career and transition advice – individualised and professional training advice that assists and informs an individual to make important choices about training opportunities.
  • A training entitlement – this training entitlement allows automotive supply chain workers to reskill at the same level as, or a lower level than, the qualification they already hold.

From 1 July 2014, individuals referred to training under the Automotive Supply Chain Training Initiative must meet all Victorian Training Guarantee (VTG) eligibility criteria except the ‘upskilling’ requirement. This means that referred workers will be able to reskill at the same level as, or a lower level than, the qualification they already hold.

Referred individuals must commence training within twelve months of the date of the Department of Education and Early Childhood Development (DEECD) representative’s signature in Part A of the referral form.

Exclusions

This instruction applies only to applicants who fall within the Automotive Supply Chain Training Initiative and submit the relevant form, and not to any other applicants or students.

Instruction steps and actions

Instruction

Responsibility

Timeline

Step 1: Application

Applicant provides School with the Referral to the  Automotive Supply Chain Training Initiative form.

Applicant

On application

Step 2: Assessment – Victorian Training Guarantee (VTG)

Applicant is assessed for VTG eligibility using a Victorian Training Guarantee Application to establish eligibility for a government subsidised place in a school based TAFE program form.

At this time, the applicant will also complete a Victorian Training Guarantee 2014 Evidence of student eligibility and student declaration form and provide evidence to support their application. On submission of the declaration form, staff will sight the original evidence provided by the applicant and complete Section A and C of the declaration form to confirm eligibility.

Note: To be eligible for the Automotive Supply Chain Initiative applicants must meet all eligibility requirements of the VTG, with the exception of the prior qualifications (‘upskilling’) eligibility criteria.

Applicant and School

On application

Step 3: Pre-training review

Conduct pre-training review of current competencies including literacy and numeracy skills and to identify any competencies previously acquired (Recognition of Prior Learning, Recognition of Current Competency or credit transfer).

Applicant and School

Before enrolment

Step 4: Completion of the Automotive Supply Chain Training Initiative referral form

Check Part A has been completed by the Department of Education and Early Childhood Development.

Check Part B has been completed by the applicant.

Part C to be completed by the School including:

  • Enrolment Details
    • Course – RMIT program name
    • Course Code – RMIT program Code
    • Commencement date – first scheduled unit of study in the program
    • Client ID – Student number
    • Rationale for course selection and enrolment
  • RTO Sign off
    • RTO – RMIT University
    • TOID (Training Organisation Identification) – 3046
    • Signatory name – School staff member
    • Signatory position – Staff position title
    • Date – date this information is completed on form.

If Section A has not been completed in full, the applicant should be referred back to the Department of Education.

Applicant and School

Before enrolment

Step 5: Enrolment

Enrolment documentation is completed ensuring the correct fund source code is used.

Note: Applicants who qualify for this scheme must be enrolled under one of the following fund sources:

94 – Automotive Supply Chain Training Initiative – General (non- Apprentice/Trainee)

95 – Automotive Supply Chain Training Initiative – Apprentice

96 – Automotive Supply Chain Training Initiative – Trainee

Applicant and School

As per advice from School

Step 6: Enrolment documentation

The following enrolment documentation is completed and forwarded to Data Management Services for batching:

  • Automotive Supply Chain Training Initiative checklist (as coversheet)
  • a copy of the Referral to the Automotive Supply Chain Training Initiative form
  • a copy of the Victorian Training Guarantee Application to establish eligibility for a government subsidised place in a school based TAFE program form
  • a Victorian Training Guarantee 2014 Evidence of student eligibility and student declaration form
  • quick admit slip (if required)
  • enrolment form

Applicant and School

On completion of documentation

Step 7: Batching

All enrolment documentation is batched and forwarded to Enrolment and Records for processing.

Data Management Services

On receipt of documentation

Step 8: Referral form check and processing

Vocational education staff within Enrolments and Records will:

1. Check the referral form for accuracy and completeness.

2. Process the enrolment in SAMS.

3. Update the SAMS record to flag the ‘upskilling’ requirement to ensure compliant reporting.

Note: Students referred under this initiative who are not ‘upskilling’ must also be reported to the Department of Education and Early Childhood Development.

Enrolments and Records

Within 48 hours

Step 9: Notification to the Department of Education and Early Childhood Development

Vocational education staff within Enrolments and Records will:

1. Scan referral form and retain a copy centrally

2. Return a copy of the completed referral form to the following Department of Education and Early Childhood Development representative:

Mr Andrew Williamson
Department of Education and Early Childhood Development
Training Participation and Facilitation Division
Level 3, 2 Treasury Place
East Melbourne Vic 3002

Enrolment documentation is then returned to the school.

Enrolments and Records

On enrolment

Step 10: Filing

The enrolment documentation is placed in the student file.

School

Within two weeks

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