Amendment to grades

Learn the process for making an amendment to student grades.

From December 1 2014, course assessment committees are responsible for approving all amendment to grade requests including historic amendments.

Access resources

We’ve put in Google Drive all the resources you need to make amendments to grades.

Please note that Excel files should be downloaded in order for macros to work (do not open with Google Sheets).

Approval when course assessment committees are in session

When a course assessment committee is in session - and has quorum - the committee may approve amendments to grades for the relevant course.

All amendments must be clearly minuted and minutes provided to the relevant contact within the school/college.

Approval when course assessment committees are out of session

If the committee is not in session, staff should submit an amendment to grade request on the approved grade amendment form. The form should be submitted to the relevant approver (see table below).

Type of amendment

Approver before December 1 2014

Approver after December 1 2014

  • Interim grade before expiry

Head of school

Chair of the course assessment committee

or

staff member nominated and noted in the CAC minutes of the previous session

or

Deputy Dean/Head (Learning and Teaching)

or

Dean/Head of School

  • Interim grade after expiry
  • Blank result
  • Final result

Head of school

and

College Deputy Pro Vice-Chancellor Learning

Chair of the course assessment committee

or

staff member nominated and noted in the CAC minutes of the previous session

or

Deputy Dean/Head (Learning and Teaching)

or

Dean/Head of School

School and college responsibilities

Data on grade amendments approved out of session must be retained and submitted for noting at the next sitting of the course assessment committee.

Each teaching period, unless directed to do so more regularly, schools must report statistical amendments to grade data to their college’s Deputy Pro Vice-Chancellor (Learning and Teaching).

Course assessment committee responsibilities

The course assessment committee is responsible for providing data on all post-publication result changes to their Dean/Head of School or to the relevant school/college contact.

Contact

For further information, please contact your school or college administrators or Assessment Support in the Academic Registrar’s Group.

Get the resources you need

Open Google Drive