Compliance policy

Intent and objectives

To ensure RMIT University’s operations are conducted in accordance with legal and internal policy requirements.

1. To ensure that RMIT has the responsibility and commitment to effectively identify and manage its compliance risks and obligations,

2. To develop and foster a compliance culture within the organisation:

a. by encouraging proactive and accountable management of RMIT University’s compliance management framework,

b. by encouraging ownership of compliance risks and obligations within individual colleges, portfolios, schools and groups,

c. by raising and maintaining the level of awareness of RMIT compliance obligations throughout the organisation by providing education programs, guidance and statutory updates,

3. To monitor compliance and implement corrective action where required.

Scope

RMIT university-wide.

Exclusions

None.

Provisions

University operations must comply with all relevant laws, regulations, industry codes, standards or guidelines, as well as internal policies and procedures.

RMIT University will develop and maintain a compliance management framework based upon principles contained within the Australian Standard AS3606:2006 Compliance Programs.

Roles and Accountabilities:

All levels of staff within RMIT have responsibilities with regard to the development and implementation of a compliance management framework, and the fostering of a compliance culture, within the university.

  1. RMIT Council, Vice-Chancellor and all levels of management should actively demonstrate commitment to designing, developing, implementing, maintaining and improving an effective compliance program.
  2. Vice-Chancellor and Executive Team are responsible for the approval of the compliance management framework, responding to compliance issues raised and fostering a culture of compliance and good corporate citizenship.
  3. Audit and Risk Management Committee is responsible for ensuring they receive regular compliance reporting and requesting follow-up actions where necessary.
  4. All managers are responsible for the development, implementation and maintenance of an effective compliance management framework, in conjunction with the compliance manager, including compliance monitoring and implementing corrective actions in the event of a breach.
  5. All Staff must adhere to compliance obligations, undertaking relevant training and reporting compliance concerns, issues, complaints and breaches.
  6. Compliance Manager is responsible for the development, implementation and continuous improvement of a compliance management framework as detailed in the Corporate Compliance Strategy.
  7. Outsourcing of any operations does not relieve RMIT of its legal responsibilities or compliance obligations.

If there is any outsourcing of contracting out of RMIT activities, due diligence is required to ensure that RMIT standards and commitment to compliance is not reduced.

Non-Compliance to RMIT’s Compliance Obligations:

Staff who knowingly and recklessly breach compliance obligations may be subject to applicable legislative penalties and/or disciplinary action.

Compliance Breach and Complaints Reporting:

RMIT encourages the proactive reporting of compliance breaches, issues, incidents and complaints.

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