Getting started – information for casual academic staff
Essential information and a comprehensive checklist for casual academic staff new to the School of Global, Urban and Social Studies.
Meet with your Course Coordinator or Program Manager/Coordinator
Ensure you are clear about payment for teaching duties, contact hours and administration duties.
- How many direct hours will you be teaching?
- What is expected from you during the associated working time (preparation time) for each direct teaching hour?
- Will you be paid separately for attendance at lectures or are these included in the teaching preparation rate?
- Are you required to attend course teaching team or moderation meetings?
- What is the level of student correspondence or consultation expected outside of class time?
- Are you required to prepare tutorial or workshop activities or learning materials?
- How much reading and reflecting on course materials is required?
- Are you clear about the rates of pay for marking (hours per student)?
- What is the level of administration required for the course?
- An outline of HE casual academic staff duties and pay rates (DOCX 661 KB)
Organise the basics
- Accept your appointment in Employee Self Service (ESS) after you have negotiated hours with your Course Coordinator or Program Manager/Coordinator.
- Staff card (security access form)
- Telephone service and voicemail account
- Gmail will be set up automatically once your details have been entered onto the HR system and you have been allocated your employee number.
- Payslips and PAYG statements are available through Employee Self Service (ESS). For finance queries during the semester, please contact either your Course Coordinator/Program Manager/Program Coordinator or the School’s finance team on email@example.com.
- Contact Pierce Brown for access to a workstation on campus.
- Access to coffee and tea-making facilities, toilets, stationery, printers, photocopiers, scanners and fax machines, pigeon holes or other mail collection points are available from reception (firstname.lastname@example.org or email@example.com).
- Access information on benefits for staff working at RMIT.
Participate in an induction or orientation session
- Get to know RMIT through a local or university-wide induction event. You can register for the next Get Connected welcome event (and meet the Vice Chancellor), join a campus tour or participate in a discipline level induction session. Ask your supervisor or manager if there is an induction session in your local area.
- Information on RMIT’s induction program Ready Set Go is available online. For induction information specific to your discipline, contact your manager.
- As part of RMIT’s induction, casual academic staff are required to complete online modules on:
- Casual academic and VE teaching staff will be paid for up to five hours upon the successful completion of induction by completing the Casual induction completion form (CA15) (DOCX 63 KB). Submit this to your supervisor/manager and attach your certificates of completion to enable us to pay you.
Resources and links
Get to know your administrative and teaching colleagues
Your supervisor will be able to assist you with settling in and meeting key staff in your team. Ask for a tour of the workplace and to meet the Program Administration Officer for your discipline. Contact Daniel Teague or Sue West (firstname.lastname@example.org) to find out who the academic administration staff contact is.
Resources and links
Ask for a copy of the program guide and course guide
In GUSS, course guides are submitted for publication by Course Coordinators and approved by the relevant Program Manager.
If you are a Course Coordinator or Offering Coordinator requiring access to the course guide editing system, complete the online access request form (login required) and include the email@example.com email address under the ‘Authorisation’ heading on the form.
Get access to the teaching spaces you will be using this semester
- Look up the School timetables to find out when and where you are teaching.
- Fill in a ‘Key Request’ Google form to obtain keys to your teaching space.
- View the RMIT city campus map or building information and floor plans.
- Contact the central timetable team if you have questions about the timetable or teaching spaces.
- Get after-hours access to RMIT buildings and the library by getting your staff security access card.
Resources and links
Get to know RMIT’s emergency procedures, exits and assembly points and the location of first aid kits and first aiders
Immediate safety issues including safety or medical concerns, fire, criminal activity or security issues
- Ring 9925 3333 for RMIT Security
- Ring 000 for Police, Ambulance or Fire Brigade.
- Emergency Evacuation Plan – Assembly Areas Map (PDF 261 KB)
Student risk to self or mental health concerns
Contact the RMIT Counselling Service on 9925 4365 or 9925 3999 (after hours).
- Email firstname.lastname@example.org for questions relating to academic misconduct (plagiarism).
- Contact Martin de Graaf for questions relating to general student misconduct.
RMIT makes available professional, free, confidential, offsite counselling service to all staff through the Employee Assistance Program (EAP) (login required).To access this program, please contact Counselling Appraisal Consultants (CAC) on 1300 786 860 or email them at email@example.com. This service is available 24 hours a day, 7 days a week. For urgent after hours counselling, please call on 0431 119 909.
- Local first aid officer or Security 9925 3333
- Medical and nursing services near RMIT City campus
Get to know RMIT’s online systems
The Learning Hub is the point of entry for RMIT staff to online teaching and learning resources. Staff can access Blackboard (learning management system) via the Learning Hub. Students access their online learning resources, including Blackboard materials, via the Studies tab in myRMIT.
Casual teaching staff can use iExplore to access basic student information including contact details and student lists by course or class.
Resources and links
- IT training and workshops
- ITS service forms
- Information Technology Services
- Learning Hub
- How to email students in a course or program
- iExplore access request form (DOC 69 KB)
- iExplore guide
- Student Attendance Tracking System (SATS) access request form (for Vocational Education only)
- Results Processing Online (RPO) information
- Course guide editing system information and link
Access professional development and Learning and Teaching resources
As a casual teaching staff member, you have access to a range of professional development opportunities. In particular, workshops on Learning and Teaching and RMIT Knowhow will provide a good introduction and assist you in your role. You can book into workshops and access online resources through developME.
Get started with online modules on Learning and Teaching
- Access Blackboard through the Learning Hub for the Tertiary Teaching Practice Sessional Modules
- Learning and Teaching at RMIT
- Assessment at RMIT
Resources and links
- Global, Urban and Social Studies Learning & Teaching
- RMIT Learning and Teaching
- Quick guide for sessional staff
- Teaching practices
- Guide to inclusive teaching
- VE Essentials
- Teaching with technology
- Library guide for sessional staff
Teaching with Technology resources
- Google Advanced
- Google Basic
- Google Plus
- SMART Interactive Whiteboard
- TeamBoard training
- Video Conferencing
- Blackboard Essentials
- Blackboard Assessment
- Blackboard Collaborate
- Blackboard Communications
- Blackboard Grade Centre
Learning and teaching contacts
Know how to access information on student or academic administration
The School’s Academic Services team is responsible for providing efficient and effective high quality and client focused academic and program administrative support to student life cycle activities across the School. Contact Daniel Teague (VE) or Sue West (HE) at firstname.lastname@example.org to find out who your academic administration staff contact is.
Ask RMIT is an online Frequently Asked Questions (FAQs) listing topics important to RMIT students and can be a good starting point to find answers to student-related questions.
For any student or academic related policy or procedure queries, you can contact your manager, the Course Coordinator, the Program Manager/Coordinator or the Program Administrative Officer for assistance.
Know where to direct students to access study resources or student services
Still stuck? Just ask!
Contact your supervisor, the Course Coordinator, the Program Manager or Coordinator for assistance.
Acknowledgements: Lynch, K. (2010)Guide for Sessional Teachers, College of Science, Engineering and Health