Credit transfer procedure

A new Admissions and credit policy and supporting processes have been developed and approved and will come into effect on 1 January 2018. At that time this procedure will cease to apply.

Intent

The intent of this procedure is to support implementation of the Credit policy. This procedure relates to applications for credit towards RMIT programs and courses on the basis of credit transfer.

Scope

All current RMIT students.

Exclusions

Research components of research degrees.

Procedure

1. Information

1.1. Prospective students will be provided with information regarding the credit that may be available towards the program for which they are applying.

1.2. University staff cannot guarantee that credit will be granted to a prospective student, merely that it is available. Credit is not granted until such time as the student’s application is assessed by a credit assessor.

2. Applications for credit on the basis of credit transfer

2.1. A student seeking credit on the basis of credit transfer must submit an application, using the prescribed form, with all evidence necessary to support the application.

2.2. The student must authorise an application for credit transfer by signing the relevant form. If the student is not able to sign the form, they may provide written authority for a proxy to sign on their behalf. Where a student applies for credit transfer at the time of application to the program, this application constitutes authorisation of the request and the student does not need to sign an application for credit transfer form.

2.3. A student seeking credit transfer towards a higher education coursework course should submit a credit application as soon as possible, preferably before the first teaching date of the course for which credit is sought. It is in a student’s interest to submit their application early in order to provide the credit assessor with sufficient time to assess the application and make a determination prior to census date. Where an application is submitted late, there is no guarantee that it will be assessed in time for the student to withdraw from the course and avoid liability for fees.

2.4. Students enrolled in higher degrees by research may apply for credit towards coursework courses that are part of the research program. Such students should submit an application at least 20 working days before the first day of teaching of the coursework course.

2.5. A student should enrol in the course for which they are seeking credit. Once the student has been notified of the outcome of their application, they are responsible for managing their enrolment. In the case of a successful credit application, the student is responsible for withdrawing from the course prior to the course census date or will be liable for fees incurred.

2.6. Students must provide evidence to support an application for credit transfer. Relevant evidence may include:

2.6.1. a certified copy of an academic transcript with final grades for higher education studies;

2.6.2. a certified copy of a statement of attainment for completed TAFE studies;

2.6.3. course outlines showing content, learning outcomes and assessment requirements; and

2.6.4. an explanation of the grading structure used by the issuing organisation.

2.7. If any of the evidence supporting the application is not in English, the student must supply an English translation by a professional translator deemed acceptable by RMIT. RMIT reserves the right to refuse to accept a translation by a translator that it deems unacceptable.

3. Credit transfer for equivalent level of study

3.1. As multiple qualifications may include content at the same AQF level, credit is available between:

3.1.1. a certificate IV, advanced diploma, associate degree and bachelors degree;

3.1.2. a bachelor honours degree, graduate certificate, graduate diploma and masters degree.

3.2. The volume of learning of AQF level 9 masters degree (research) programs and masters degree (coursework) programs varies depending upon the student’s preceding qualification. Where the length of these programs is reduced in consideration of a student’s preceding qualification, this reduction in length will be achieved through an exemption process.

4. Decisions regarding applications for credit

4.1. In order to determine whether a student’s learning is:

4.1.1. relevant;

4.1.2. current; and

4.1.3. satisfies the learning or competency outcomes of the qualification,

a credit assessor will have regard to all evidence presented by the student, including but not limited to:

4.1.4. the existence of any credit agreements; and

4.1.5. the curriculum and course guide of a formal learning program.

4.2. Where a formal credit agreement is in place, the existence of this agreement is evidence that the student’s learning is relevant, current, and satisfies the learning or competency outcomes of the qualification.

4.3. Where a student applies for credit on the basis of credit transfer from a VET qualification towards another VET qualification, and a Training Package identifies equivalent courses in the two qualifications, this information may be considered as a factor in the assessment of whether the courses are equivalent.

4.4. Where a student applies for credit on the basis of credit transfer from a VET qualification towards a higher education qualification, the credit assessor will determine whether the evidence provided demonstrates that the applicant has completed learning that is relevant, current, and satisfies the learning outcomes of the higher education qualification.

4.5. All applications for credit transfer will be assessed by a credit assessor.

4.6. The credit assessor for each course is the course coordinator. Responsibility for assessing applications for credit may, however, be delegated to the relevant subject matter expert.

4.7. For the purposes of credit transfer, formal learning undertaken in an RMIT award program delivered through Open Universities Australia is the same as formal learning undertaken in an RMIT award program.

4.8. Applications for credit transfer will be assessed and a determination made within 10 working days of receipt of the application by the credit assessor.

5. Standard credit arrangements for previous RMIT study

5.1. A standard block of unspecified credit will be granted to RMIT TAFE graduates articulating to an RMIT higher education program in the same area of study as follows:

5.1.1. 75% credit (144 credit points) for an advanced diploma towards a two-year associate degree;

5.1.2. 50% credit (144 credit points) for an advanced diploma towards a three-year bachelor degree;

5.1.3. 37.5% credit (144 credit points) for an advanced diploma towards a four-year bachelor degree;

5.1.4. 50% credit (96 credit points) for a diploma towards a two-year associate degree;

5.1.5. 33% credit (96 credit points) for a diploma towards a three-year bachelor degree;

5.1.6. 25% credit (96 credit points) for a diploma towards a four-year bachelor degree.

5.2. A standard block of specified and/or unspecified credit will be granted to students articulating from a two-year RMIT associate degree to a bachelor degree in the same area of study. The credit arrangements will be as follows:

5.2.1. 66% credit (192 credit points) for an associate degree towards a three-year bachelor degree;

5.2.2. 50% credit (192 credit points) for an associate degree towards a four-year bachelor degree.

5.3. A standard block of unspecified and/or specified credit may be granted to students articulating from a two-year RMIT advanced diploma to a bachelor degree program in the same area of study where the advanced diploma is deemed to equate to the first two years of the bachelor degree program. The credit arrangements will be as follows:

5.3.1. 66% credit (192 credit points) for an advanced diploma towards a three-year bachelor degree;

5.3.2. 50% credit (192 credit points) for an advanced diploma when towards a four-year bachelor degree.

5.4. Standard credit and articulation arrangements at RMIT are based upon the level of the preceding qualification, regardless of its duration.

6. Credit agreements

6.1. Credit agreements may be made within RMIT, or between RMIT and another institution, pursuant to the Credit policy.

6.2. When making credit agreements with other tertiary institutions, the University will use the following AQF arrangements as the basis of negotiations:

6.2.1. 50% credit for an advanced diploma or associate degree linked to a 3 year bachelor degree;

6.2.2. 37.5% credit for an advanced diploma or associate degree linked to a 4 year bachelor degree;

6.2.3. 33% credit for a diploma linked to a 3 year bachelor degree;

6.2.4. 25% credit for a diploma linked to a 4 year bachelor degree.

6.3. Assessments of another institution’s programs and courses for equivalence and comparability with RMIT University programs and courses, to enter into a credit agreement, must be made on the basis of the following documentation:

6.3.1. program information including the program structure,

6.3.2. current course guides of all courses in the program including required reading and details of assessment, and

6.3.3. a sufficient number of examples of graded student assessment work for courses for which credit is to be given, to evidence the course learning outcomes.

If the documentation is in a language other than English, a translation by a NAATI-accredited translator, or a translator with equivalent national accreditation in the country where the sending program is offered, must be used for the assessment.

6.4. Such assessments must be approved by the College Board on the recommendation of the Academic Development Committee, before a credit agreement can be entered upon. The full set of documentation of the assessment must be kept in the committee files for possible future audit.

7. International onshore students

Credit for international onshore students shall be consistent with the requirements of the ESOS Act 2000 and the National Code.

8. Credit outcomes

8.1. Where a student has failed a course and repeats it, the student must undertake the whole course again, and is not eligible for credit towards assessment tasks completed successfully in the previous attempt to complete the course.

8.2. Where a student has been granted credit on the basis of credit transfer, the credit will be processed providing that the student has an active enrolment, regardless of whether the student is on leave of absence.

8.3. The University will advise the student in writing of the outcome of their application for credit.

8.4. Where an international student’s application is successful, the University will require the student to sign or accept a record of credit granted.

8.5. Credit may be given in the form of block, specified or unspecified credit.

8.5.1. Specified credit is credit granted towards a specific RMIT university course or courses.

8.5.2. Unspecified credit is credit granted where there is no RMIT University course equivalent in learning outcomes to the student’s prior learning, but the learning is assessed as equivalent to RMIT University study that can contribute to fulfilling elective requirements of the student’s program. The student receives credit for a number of credit points.

8.5.3. Block credit is available for higher education programs and refers to credit granted towards whole stages or components of a qualification. Block credit may consist of specified or unspecified credit. Block credit may only be granted for a minimum of 48 credit points equivalent to one consecutive semester in the RMIT program.

9. Impact of credit upon grade point average (GPA)

9.1. Grades awarded on the basis of credit transfer and RPL are GPA neutral.

9.2. In circumstances where all courses that a student has studied towards their program are to contribute to their GPA, the relevant Program Assessment Board may manually calculate the GPA. The Academic Registrar may write to the student to advise him/her of the manually calculated GPA once approved by the Program Assessment Board.

10. Review and appeal

If a student wishes to seek a review of a credit transfer decision or to appeal the decision, they must follow the process below. Students must be mindful that if they wish to seek an appeal, then regardless of the length of time it takes to complete the review process, the appeal must be submitted within 20 working days of the date that the student receives the outcome of the original credit transfer decision in question.

11. Stage one: review

11.1. If a student wishes to appeal a credit transfer decision, they must first seek a review of the credit transfer decision with the school to which the student’s application was made. The relevant credit assessor will discuss the matter with the student, and review the decision in question.

11.2. The credit assessor may:

11.2.1. determine that no error was made and the credit transfer decision should stand;

11.2.2. amend the decision; or

11.2.3. agree to a reassessment of the application for credit transfer to be undertaken by another RMIT academic or teaching staff member with relevant expertise.

11.3. Students should retain all documentation relating to the review in case they need to demonstrate that they have followed the provisions of this policy at a later stage.

12. Stage two: appeal

12.1. A student may appeal the outcome of a credit transfer decision to the College Appeals Committee where:

12.1.1. the student has evidence that they sought a review from the School as specified above; and

12.1.2. the student has evidence that the following grounds of appeal exist:

12.1.2.1. The credit transfer application was lodged on time, in the correct manner, and all of the relevant documentation was provided to the University;

12.1.2.2. The application satisfied the requirements of relevance, currency and equivalence of learning/competency outcomes required for credit transfer; and

12.1.2.3. The decision was not compliant with the Credit policy or the Credit transfer procedure, or

12.1.2.4. There is evidence that the outcome was influenced by personal bias.

12.2. Appeals to the College Appeals Committee must be made on the ‘Application for Appeal – College Appeals Committee’ form, and comply with the requirements specified on the form. The student must submit the completed form to the Pro-Vice Chancellor of the relevant College no later than 20 working days after the date of being advised of the credit transfer decision.

12.3. Where the Pro-Vice Chancellor (or nominee) of the College determines that the student has met the requirements of eligibility to lodge an appeal, the College Appeals Committee will be convened to hear the appeal within 20 working days of receipt of the appeal, unless exceptional circumstances justify a delay.

12.4. The decision of the College Appeals Committee in relation to an appeal against a credit transfer decision is final and cannot be used as the basis for a further appeal. Where, however, the student has evidence that there was a breach of university regulation, policy or procedure in the handling of their appeal by the College Appeals Committee, they may lodge an appeal to the University Appeals Committee within 10 working days of the date the College Appeals Committee outcome was sent. Any such appeal must clearly identify the details of the breach.

13. Results from credit transfer

For the results to be used in recording credit transfer within the grading schemes used in VET and higher education courses, see the Assessment: Management of results procedure.

14. Records

Records regarding applications for credit transfer, outcomes, applications for review, and review outcomes will be retained for seven years, after which point such records will be disposed of.

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