Program life-cycle register instruction

Instruction statement

This instruction sets out the process for registration of an intention to

  • develop new programs/program offerings of the types requiring Academic and Business Case (ABC) approval, or
  • discontinue RMIT accredited programs/program offerings

on the Program Life-Cycle Register (PLR), so that these intentions can be reported to the Vice-Chancellor’s Executive, Global Management Hub and Profile Steering Group.

Exclusions

This instruction does not apply to program amendments that can be approved at College level.

It applies only to:

  • proposals to discontinue RMIT accredited programs/program offerings, and
  • approvals of programs and program offerings that require Academic and Business Case approval, namely:
    • A new RMIT accredited program at Australian Qualifications Framework (AQF) level 5 or above (to be offered anywhere)
    • A new double degree from existing awards
    • A new offering of an existing RMIT accredited program at AQF level 5 or above at an RMIT campus or approved partner outside Australia
    • Change of duration of an existing RMIT accredited program at AQF level 5 or above
    • Change to an existing RMIT accredited program at AQF level 5 or above for AQF compliance
    • New offering of a nationally recognised vocational education qualification or accredited course in a discipline/industry area not previously delivered by RMIT
    • New offering of a nationally recognised vocational education qualification or accredited course where the new offering has significant strategic and/or resource implications
    • New offering of an existing nationally recognised vocational education qualification or accredited course at an approved RMIT partner or an enterprise outside Australia.

Overview

Proposals are recorded on the PLR by staff nominated to do this by the College Pro Vice-Chancellors Academic.

Reports of proposals added to the PLR are provided regularly to the Vice-Chancellor’s Executive, Global Management Hub and Profile Steering Group. (Proposals must be on a PLR noted by VCE before they can proceed to Academic and Business Case approval.)

Following registration of the intention to develop or discontinue a program/program offering, staff should follow the:

  • Academic and Business Case (ABC) instruction, or
  • Discontinuation and transition instruction (RMIT accredited programs)

as appropriate. See the Program and Course Life-cycle instructions and forms web page for these instructions and the time-frame for development and approval of these types of proposal.

Instruction (including key points)

Responsibility

1. Proposals to develop new program/program offerings, or discontinue existing program/program offerings, emerge from the Program Annual Review, from College planning processes, or from the planning process for offerings at campuses outside Australia. Summary details of the proposal are entered into Part A of the Higher Education Program Approval Template.

The College Pro Vice-Chancellor (PVC) approved the proposal to be recorded on the Program Life-cycle Register (PLR), so that it will be visible to the Vice-Chancellor’s Executive, Global Management Hub and Profile Steering Group.

College PVC

2. Staff of the PVC’s office record the proposal on the PLR.

[Note: a PVC may nominate a staff member to have edit access to the PLR, or ask to have their edit access removed, by emailing Course and Program Administration in the Academic Registrar’s Group at cpa@rmit.edu.au]

Nominated staff of the PVC’s office.

3. The secretariat of the Vice-Chancellor’s Executive (VCE) downloads the PLR to provide reports to VCE in July and November.

VCE secretariat

4. After VCE have noted the PLR, for each new proposal on the PLR report, the VCE secretariat records on the PLR the date of the VCE meeting at which the PLR was noted with that proposal. This will ensure that the PVC’s office can confirm that VCE have noted the PLR with the proposal, as a precondition for Gateway 1 – Feasibility approval: see the Academic and Business Case instruction.

[Note: VCE are also kept informed as to which proposals are approved by the PVCs for academic development. See the Academic and Business Case instruction.]

VCE secretariat

5. The secretariat of the Global Management Hub (GMH) downloads the PLR to provide reports to each meeting of the GMH.

GMH secretariat

6. The secretariat of the Profile Steering Group (PSG) downloads the PLR to provide reports to each meeting of the PSG.

PSG secretariat

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