Philanthropy and fundraising policy

Purpose

This policy provides a framework for philanthropic fundraising at RMIT and seeks to optimise the effectiveness of strategies and initiatives across the RMIT Group.

Scope

This policy applies to the management of all philanthropic fundraising activity across all RMIT campuses, and controlled entities.

The following are not philanthropic gifts, and are excluded from this policy:

  • Government funds
  • Commercial income including sponsorships (whereby the organisation contributing the income receives a material benefit)
  • Services provided at no charge (pro bono services)
  • Personal gifts or benefits offered to staff (see RMIT Conflict of Interest guidelines)

Policy provisions

1. Responsibilities

1.1. The Director, Alumni and Philanthropy, is responsible for:

1.1.1. Formally receiving, registering, receipting and acknowledgement of all philanthropic income on behalf of RMIT University.

1.1.2. Providing consolidated reporting on all philanthropic activity income across the RMIT Group

1.1.3. The alumni and fundraising database, including access permissions and changes to functionality

1.1.4. Managing relationships with donors and prospective donors

1.1.5. Optimising a university-wide approach, providing support, assistance and advice on strategy and initiatives to Colleges and Portfolios.

1.1.6. The processes for naming and recognition of philanthropic gifts.

1.1.7. Appropriate and timely acquittal of gifts and confirmation of gifts to donors.

1.2. Financial Services Group, in consultation with the Director Alumni and Philanthropy, is responsible for:

1.2.1. the financial processing and reporting of all philanthropic income, including annual reporting to donors with endowment funds.

2. Fundraising appeals and acceptance of gifts

2.1. Appeals and approaches for major gifts greater than $25,000 will be authorised by the Alumni and Philanthropy Office prior to commencement.

2.2. Gifts, or endowments to be invested over time, may be for general or specific purposes. The University will seek to honour the intentions of donors.

2.3. Gifts must be adequate for the intended purpose and be agreed to by relevant business unit. RMIT will determine if a gift is sufficient to meet that purpose prior to its acceptance.

2.4. RMIT will not accept gifts it knows to be the proceeds of criminal activity, gifts obtained by illegal means or gifts which do not align with RMIT’s values.

2.5. Cash gifts are not accepted at RMIT University except in exceptional circumstances.

2.6. The DVC Global Development has final authority on the acceptance or rejection of donations or fundraising campaigns.

3. Policy processes

3.1. Policy processes are approved by the Director Alumni and Philanthropy.

[Next: Definitions]