Consumed candidature (EFTSL) calculations

You can check your candidature dates on the myResearch page of myRMIT. If you are concerned that your dates are not correct, or would like to know the impact that a candidature variation may have on your candidature dates, you can manually calculate your consumed Equivalent Full-time Study Load (EFTSL) and milestone due dates using Excel or a date-to-date calculator and the formulae below.

Please note that manual calculations are often different to the system calculated dates by a couple of days and should therefore be used as a guide only.

Consumed load calculations

Consumed candidature is calculated based on the number of days you have been enrolled and your study load:

EFTSL

= days enrolled / 365.25 * study load

Where days enrolled

= today – research commencement date

And study load

= 1 (if you are full-time)
or
= 0.5 (if you are part-time)

Note: if you have an approved leave of absence, you will need to ensure that the number of days of approved leave is taken out of the days enrolled before you calculate your consumed EFTSL.

Change of load calculation

If you have changed study load during your candidature, you will need to calculate your consumed EFTSL for the time you were full-time and the time that you were part-time. If you have changed load multiple times, you will have to calculate the EFTSL consumed for each period of enrolment per study load.

EFTSL 1

= days enrolled full-time / 365.25 * 1

EFTSL 2

= days enrolled part-time / 365.25 *0.5

Total EFTSL

= EFTSL 1 + EFTSL 2

Where days enrolled in original load

= date of change of load – research commencement date

And days enrolled in current load

= today – date of change of load

Note: if you have taken an approved leave of absence, you will need to ensure that the number of days of approved leave is taken out the days enrolled in the appropriate study load before you calculate your consumed EFTSL for that load (i.e. if you were full-time when you took the leave, you would take those days of leave from the full-time EFTSL calculation).

Calculating your milestone windows using EFTSL

You can use the EFTSL calculations above to work out your milestone due dates, as each milestone has a window calculated in EFTSL during which it should be completed. You can find these windows in the HDR Candidate progress management procedure.

To do this, calculate:

Milestone EFTSL – your consumed EFTSL

= EFTSL remaining to your milestone due date

Days remaining to your milestone

= EFTSL remaining * 365.25 / study load

Where study load

= 1 (if you are full-time) or = 0.5 (if you are part-time)

You can then add the days remaining to today’s date to find the date of your milestone.

Example calculation

A PhD candidate enrolled as a full-time candidate on 3 March 2015 and changed to part-time load on 20 July 2015. They then took leave of absence from 31 August 2015 to 31 December 2015. They are concerned that their confirmation of candidature due date is not correct and would like to manually calculate the milestone window.

EFTSL consumed full-time

Date of change of load – research commencement date

20/07/2015 – 03/03/2015

= 139 days enrolled full-time

Days enrolled / 365.25 * study load

139 / 365.25 * 1

= 0.381 EFTSL consumed

EFTSL consumed part-time

Today – date of change of load

01/01/2016 – 20/07/2015

= 165 days

Days of approved leave (end date of LOA – start date of LOA)

31/12/2015 – 31/08/2015

= 122 days LOA

Days enrolled part-time

165 – 122

= 43 days enrolled part-time

Days enrolled / 365.25 * study load

43 / 365.25 * 0.5

= 0.059

Total EFTSL consumed so far

Full-time load + part-time load0.381 + 0.059= 0.44 EFTSL

Confirmation of Candidature window

The Confirmation of Candidature is due between 0.5 and 1.0 EFTSL.

Days remaining to start of window

EFTSL remaining

0.5 – 0.440

= 0.060 EFTSL

EFTSL remaining * 365.25 / study load

0.060 * 365.25 / 0.5

= 44 days

Today + days remaining

01/01/2016 + 44

= 14/02/2016

Days remaining to end of window

EFTSL remaining

1 – 0.440

= 0.560 EFTSL

EFTSL remaining * 365.25 / study load

0.560 * 365.25 / 0.5

= 409 days

Today + days remaining

01/01/2016 + 409

= 13/02/2017

The candidate must complete their Confirmation of Candidature between 14 February 2016 (0.5 EFTSL) and 13 February 2017 (1 EFTSL).