Course Title: Maintain financial records

Part B: Course Detail

Teaching Period: Term2 2013

Course Code: ACCT5334C

Course Title: Maintain financial records

School: 155T Vocational Health and Sciences

Campus: City Campus

Program: C4320 - Certificate IV in Dental Assisting

Course Contact: Ms. suzanne Dellas Fatone

Course Contact Phone: +61 3 9341 1406

Course Contact Email: sue.fatone@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Suzanne Dellas Fatone

Telephone: 9341 1406

email: sue.fatone@fatone.rmit.edu.au

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Not applicable

Course Description

This unit describes the performance outcomes, skills and knowledge required to maintain financial records for a business. It includes maintaining daily financial records such as reconciling debtors’ and creditors’ systems, preparing and maintaining a general ledger, and preparing a trial balance. It also includes activities associated with monitoring cash control for accounting purposes.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

This unit applies to individuals who are skilled operators and apply a broad range of competencies in various work contexts. They may exercise discretion and judgement using appropriate theoretical knowledge of financial records to provide technical advice and support to a team.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBFIA301A Maintain financial records

Element:

1. Maintain daily financial records

Performance Criteria:

1.1 Correctly maintain daily financial records in accordance with organisational requirements for accounting purposes

1.2 identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements

1.3 Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements
 

Element:

2. Maintain general ledger

Performance Criteria:

2.1 Maintain General Ledger in accordance with organisational requirements

2.2 Post transactions into General Ledger in accordance with organisational reporting requirements

2.3 Reconcile systems for Accounts Payable and Receivable with General Ledger

2.4 Accurately prepare Trial Balance from General Ledger in accordance with organisational requirements
 

Element:

3. Monitor cash control

Performance Criteria:

3.1 Ensure cash flow is accurately accounted for in accordance with organisational requirements

3.2 Make and receive payments in accordance with organisational requirements

3.3 Collect or follow up outstanding accounts within designated time lines

3.3 Check payment documentation for accuracy of information and despatch to creditors within designated time line
 


Learning Outcomes


1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes
1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements
1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements

2.1. Maintain general ledger in accordance with organisational requirements
2.2. Post transactions into general ledger in accordance with organisational reporting requirements
2.3. Reconcile systems for accounts payable and receivable with general ledger
2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements

3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements
3.2. Make and receive payments in accordance with organisational requirements
3.3. Collect or follow-up outstanding accounts within designated time lines
3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line


Details of Learning Activities

Students attend tutorials at RMIT, access myRMIT Studies and gain experience at the front desk of a dental practice in order to complete the BSBFIA301A Workbook, complete the written assessment and  prepare for the multiple choice/short answer written test.
The classes are a combination of PPT, class discussion and class activities. 

Topic 1: Maintain daily financial records
 Correctly maintained
 Identify discrepancies
 Accurate journals

Topic 3: Monitor Cash Control
 Cash flow
 Payments
 Outstanding accounts
 Documentation


 Topic 2: Maintain General Ledger
 Maintain
 Post transactions
 Reconcile Drs & Crs
 Trial Balance


 


Teaching Schedule

As per Certificate IV timetable


Learning Resources

Prescribed Texts

There are no prescribed texts.


References


Other Resources

 

  • ADA Journal 
  • Australian Dental Association Vic Branch (2005) Human Resources Manual ADA Vic Branch Melbourne
  • Australian Dental Association Vic Branch (2002) Privacy Manual for Dental Practices Resources ADA Vic Branch Melbourne
  • Australian Dental Association Vic Branch (2005) Standard Operating Procdures Manual ADA Vic Branch Melbourne
  • Bird, D. & Robinson, D. (2012) Torres & Ehrlich Modern Dental Assisting, 10th Ed. W.B. Saunders Sydney
  • Bridges, G. (2006) Dental Reception and Practice Management, 1st Ed. Blackwell Mucksgaard UK. (e-book available via RMIT Library website)
  • Dental Board of Australia Dental Guidelines on Dental Records
  • Dunning, D. & Lange, B. (2008) Dental Practice Transition A Practice Guide to Management, 1st Ed. Wiley & Blackwell USA. (e-book available via RMIT Library website)
  • Ehrlich, A. (2008) Business Administration for the Dental Assistant, 2nd Ed. Colwell Systems
  • Finkbeiner, B.L. & Finkbeiner, C.A. (2011) Practice Management for the Dental Team, 7th Ed. Mosby USA.
  • Gaynor, L.J. (2008) The Administration Dental Assistant, 3rd Ed W.B. Saunders Sydney

 

 

Online References


Overview of Assessment

Assessment will include demonstration of underpinning knowledge, and skills; assessment activities may include written tests, written work and third party report.
 


Assessment Tasks

The assessment comprises of a written assessment, written test and third party evidence.
 

1. Evidenceof essential knowledge and understanding by submission of the written assignment.
2.Observation in the work place and third party evidence  completed by the workplace supervisor.                                                                                                                    3.Test comprising of multiple choice/shortanswers.                                                                                                                                                                                                               

Please Note:

Students may apply for, Special Consideration (as per information provided in the Student Handbook) via the RMIT Website http://www.rmit.edu.au/students/specialconsideration\ where they believe factors beyond their control have affected their academic performance.

Special consideration must be lodged prior to or within 48 hours of the scheduled assessment time or
assessment submission date. Special consideration is not granted automatically on application.

Application for extension of time for submission of work (where the assessment tasks will be submitted within seven days)

A student may be required to seek further experience in financial records outside their place of employment in order to achieve the required Learning Outcomes/Performance Criteria for
BSBFIA301A Maintain Financial Records.


A NYC (Not Yet Competent) result for the written assessment is managed as follows:

The marked coversheet will provide the student on what questions to resubmit. The student will have two weeks to submit the resubmission from the date of receiving the resubmission.
The student will submit the original marked assessment (including original marked coversheet) and the resubmission answers that have been researched. The student with a resubmission is strongly advised to contact the principal teacher to clarify any aspects of the resubmission or arrange for a private tutorial.

A NYC (Not Yet Competent) result for the multiple choice/short answers written test is managed as follows:
The feedback sheet will be provided to the student  (70% is the pass mark).  If the pass mark is between 60% - 70% the student will have the opportunity to meet with the teacher and an oral supplementary assessment will be conducted.   If the mark is less than 60% the student will meet with the Program Coordinator to discuss the result Not Yet Competent.


Please note: Failure to undertake the above mentioned to achieve a pass result for both assessments will result in a student being deemed NYC and requiring result in re-enrolment incurring additional fees.



 


Assessment Matrix

Other Information

To complete Unit BSBFIA301A Maintain Financial Records a student MUST undertake routine and consistent experience in the area of financial records in a dental practice.Students are strongly encouraged to use a variety of texts and websites to support their underpinning skills and knowledge for a successful outcome in this unit of competency, including myRMIT Studies (BlackBoard).


Please note: the Principle Teacher and or the Program Coordinator (see contact details listed above) are available via appointment to support and assist students in achieving the learning outcomes for Unit BSBFIA308A Maintain Financial Records.

Attendance and participation to all classes as scheduled in the student’s RMIT Timetable or attendance to class work as rescheduled by the Program Coordinator
 

Course Overview: Access Course Overview