Course Title: Maintain financial records

Part B: Course Detail

Teaching Period: Term1 2015

Course Code: ACCT5334C

Course Title: Maintain financial records

School: 155T Vocational Health and Sciences

Campus: City Campus

Program: C4320 - Certificate IV in Dental Assisting

Course Contact: Ms. suzanne Dellas Fatone

Course Contact Phone: +61 3 9341 1406

Course Contact Email: sue.fatone@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Dental Health Program Manager Mr. Mark Doherty
Office hours: Monday to Friday 8:30 to 5:00 pm.
Telephone: +61 3 9341 1407
Email: mark.doherty@rmit.edu.au

Ms. Suzanne Dellas Fatone
Office hours: Monday to Friday 8:30 to 5:00 pm.
Telephone: +61 3 9341 1406
Email: sue.fatone@rmit.edu.au


Ms. Suzie Georgeivski
Office hours: Monday to Friday 8:30 to 5:00 pm.
Telephone: +61 3 9341 1408
Email: suzanna.georgeivski@rmit.edu.au
 

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Not applicable

Course Description

This unit describes the performance outcomes, skills and knowledge required to maintain financial records for a business. It includes maintaining daily financial records such as reconciling debtors’ and creditors’ systems, preparing and maintaining a general ledger, and preparing a trial balance. It also includes activities associated with monitoring cash control for accounting purposes.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

This unit applies to individuals who are skilled operators and apply a broad range of competencies in various work contexts. They may exercise discretion and judgement using appropriate theoretical knowledge of financial records to provide technical advice and support to a team.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBFIA301A Maintain financial records

Element:

1. Maintain daily financial records

Performance Criteria:

1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes
1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements
1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements

Element:

2. Maintain general ledger

Performance Criteria:

2.1. Maintain general ledger in accordance with organisational requirements
2.2. Post transactions into general ledger in accordance with organisational reporting requirements
2.3. Reconcile systems for accounts payable and receivable with general ledger
2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements

Element:

3. Monitor cash control

Performance Criteria:

3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements
3.2. Make and receive payments in accordance with organisational requirements
3.3. Collect or follow-up outstanding accounts within designated time lines
3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line

Learning Outcomes


1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes
1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements
1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements

2.1. Maintain general ledger in accordance with organisational requirements
2.2. Post transactions into general ledger in accordance with organisational reporting requirements
2.3. Reconcile systems for accounts payable and receivable with general ledger
2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements

3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements
3.2. Make and receive payments in accordance with organisational requirements
3.3. Collect or follow-up outstanding accounts within designated time lines
3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line


Details of Learning Activities


A combination of learning activities will support student’s learning in this unit, such as

  • Facilitator led classroom based lecture and or workshop using PowerPoint Presentations
  • Demonstration and classroom discussion 
  • Group discussions
  • Participation in group activities based on simulated workplace exercises
  • Online learning resources accessed via myRMIT Studies (BlackBoard)
  • Written classroom tasks
  • Self managed research to support completion of written work


Teaching Schedule

As per Certificate IV timetable, topics include:
 
Topic 1: Maintain daily financial records
 Correctly maintained
 Identify discrepancies
 Accurate journals

Topic 2: Maintain General Ledger
 Maintain
 Post transactions
 Reconcile Drs & Crs
 Trial Balance

Topic 3: Monitor Cash Control
 Cash flow
 Payments
 Outstanding accounts
 Documentation


Learning Resources

Prescribed Texts

There are no prescribed texts.


References


Other Resources


Students will be expected to utilise a range of recent and appropriate library, electronic, text and other resources.
Students will be provided with resources and tools for learning in this course through myRMIT Studies (BlackBoard).

Other resources:

  • ADA Journal 
  • Australian Dental Association Vic Branch (2005) Human Resources Manual ADA Vic Branch Melbourne
  • Australian Dental Association Vic Branch (2002) Privacy Manual for Dental Practices Resources ADA Vic Branch Melbourne
  • Australian Dental Association Vic Branch (2005) Standard Operating Procdures Manual ADA Vic Branch Melbourne
  • Bird, D. & Robinson, D. (2012) Torres & Ehrlich Modern Dental Assisting, 10th Ed. W.B. Saunders Sydney
  • Bridges, G. (2006) Dental Reception and Practice Management, 1st Ed. Blackwell Mucksgaard UK. (e-book available via RMIT Library website)
  • Dental Board of Australia Dental Guidelines on Dental Records
  • Dunning, D. & Lange, B. (2008) Dental Practice Transition A Practice Guide to Management, 1st Ed. Wiley & Blackwell USA. (e-book available via RMIT Library website)
  • Ehrlich, A. (2008) Business Administration for the Dental Assistant, 2nd Ed. Colwell Systems
  • Finkbeiner, B.L. & Finkbeiner, C.A. (2011) Practice Management for the Dental Team, 7th Ed. Mosby USA.
  • Gaynor, L.J. (2008) The Administration Dental Assistant, 3rd Ed W.B. Saunders Sydney

Online References

RMIT provides all students with an extension range of online and campus based study support services ranging from:


Overview of Assessment

Assessment will include demonstration of underpinning knowledge, and skills; assessment activities may include written tests, written work and third party report.
 


Assessment Tasks


To achieve a grade of CA (Competency achieved) for the unit BSBFIA301A Maintain financial records, you are required
to attend classes and assessments and obtain a pass result for all the following theoretical and practical assessments that
are used to measure elements, performance criteria, essential knowledge and essential skills as outlined in the
health training package.

 Written assessment
The written assignment contains short answer and workplace documents.

Third Party Report
Observation in the work place and third party evidence completed by the workplace supervisor.

Written Test
The written test comprises of multiple choice, and matching exercise and the student must achieve a satisfactory mark of 70%,
in order to pass in the unit BSBFIA301A Maintain financial records.

Direct credit transfer and RPL:
Direct credit transfer is available to students who have already completed the same or similar courses.
Recognition of prior learning is available to students who have relevant prior skills or experience.
Please refer to http://www.rmit.edu.au/browse;ID=8u7jborsx9dy

Work submitted for assessment:
Assessments that require work to be submitted must be handed in by the due date designated
by the unit teacher. Details of the due date for each assessment item are included in the unit Assessment
overview. Students are expected to prepare all assignments and other written work in a professional manner.
More information on general academic study and writing skills can be found on the “Learning Lab”
http://emedia.rmit.edu.au/learninglab/ . All work submitted for assessment must be submitted electronically
unless directed by the unit teacher.

Harvard style is used for all referencing and for bibliography. Care must be taken to reference all work correctly
and to avoid plagiarism. Be sure not to plagiarise unintentionally. Students must keep a copy of all submitted
assessments including electronic copies.

Failure to complete any of the above listed tasks/assessments will result in an NYC (Not yet competent) or DNS
(Did not submit) for the unit BSBFIA301A Maintain financial records. A NYC or DNS result will be entered in the
student record. This will result in non-completion of this unit of competence and re-enrolment will be required
incurring fees and a return to class work and completion of any relevant assessments at the time of the re-enrolment.


Assessment Matrix

Other Information

This unit of competency is delivered against current industry standards. It is recommended that all students are familiar with
the current ADA Infection Control Guidelines Document 2012 or the most current version of this document.

Students are required to support the learning outcomes for BSBFIA301A Maintain financial records with work
based experience and further self-managed research to support positive outcomes in this Unit.

Plagiarism
RMIT University requires that you present only YOUR work for assessment. Plagiarism is a form of cheating.
It is the presentation of the work or idea of another person without appropriate referencing,
as though it is your own. Plagiarism is NOT acceptable. Penalties can include charges of academic misconduct,
cancellation of results and exclusion from your course.
Please note: It is also a disciplinary offence to allow your work to be plagiarised by another student. When signing the
coversheet (electronic or paper based), you are declaring that the work is not plagiarised.

Special consideration
Please note: Students may apply for Special Consideration as per the information via the RMIT website
http://www.rmit.edu.au/browse;ID=b1wqvnwk8aui (unresolved)  if they believe complete assessment for this unit by the
submission date has been affected by factors beyond their control. Special consideration must be lodged prior
to or within 48 hours of the scheduled assessment time or assessment submission date.
The application for Special Consideration is NOT granted automatically on application.

Special consideration online application - RMIT University:http://www.rmit.edu.au/students/specialconsideration/online

RMIT assessment policies - RMIT University: http://www1.rmit.edu.au/students/assessment  

Failure to complete any of the above listed tasks/assessments will result in NYC - Not Yet Competent result for unit
BSBFIA301A Maintain financial records. This will result in non-completion of the unit requiring re-enrolment incurring fees,
return to class work and completion of any relevant assessments at the time of the re-enrolment.

The assessment result is final and a second opportunity for re-assessment will be NOT be provided unless the student has applied
for and been granted Special Consideration as per RMIT Assessment Policy http://www.rmit.edu.au/browse;ID=od0oagg9uc111 (unresolved)  

Assessment Appeal Process
The Appeals Against Assessment policy and procedure applies to all coursework programs in all careers. The appeal process is
staged and students are required to follow each stage in order to ensure their full entitlement to
appeal, this is available on http://www.rmit.edu.au/browse;ID=nwjxaifdrgle (unresolved)

Course Overview: Access Course Overview