Course Title: Participate in the management of the OHS information and data systems

Part B: Course Detail

Teaching Period: Term1 2012

Course Code: OHTH5499C

Course Title: Participate in the management of the OHS information and data systems

School: 155T Vocational Health and Sciences

Campus: City Campus

Program: C5239 - Diploma of Occupational Health and Safety

Course Contact: Namrita Kaul

Course Contact Phone: +61 3 99254309

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


There are no pre-requisites or co-requisites for this course.

Course Description

This unit describes the performance outcomes, skills and knowledge required to participate in the provision of information and performance data necessary to inform management and other stakeholders of occupational health and safety (OHS) issues and to measure and evaluate the management of OHS. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBOHS502B Participate in the management of the OHS information and data systems


1. Access sources of OHS information and data

2. Assist in the application of policies and procedures for collection of workplace information, data and records

3. Assist in maintaining information and data management systems that enable retrieval and distribution of OHS information and data

4. Participate in the analysis of information and data to identify trends and actions for prevention

5. Communicate OHS information and results of data analysis to stakeholders and external bodies

6. Communicate the effectiveness of OHS information and data systems through monitoring and evaluation

Performance Criteria:

1.1 Identify, access and regularly review relevant sources of OHS information and data
1.2 Critically evaluate information and data to ensure its accuracy, currency and relevance
1.3 Determine appropriate formats for information, and data storage and retrieval

2.1 Inform managers and key personnel of legal requirements for information and data collection, and record keeping
2.2 Keep OHS records using appropriate tools
2.3 Collect workplace information and data according to established procedures
2.4 Regularly review procedures for information and data collection, record keeping, amendments to legislation, and distribution of records to ensure their usability and relevance

3.1 Make recommendations for storage of OHS information and data in a manner that makes it accessible to stakeholders and key personnel
3.2 Accurately enter and ethically store OHS information and data records
3.3 Identify purposes and appropriate uses of OHS information and data for meaningful outcomes
3.4 Accurately meet legislated reporting requirements to external bodies within time limits
3.5 Regularly assess training needs relevant to the management of the information and data system for appropriate personnel and action as appropriate
3.6 Regularly evaluate information and data management systems to ensure ease of use and relevance to the OHS needs of the organisation

4.1 Evaluate information and data collected for validity and reliability
4.2 Identify analytical techniques appropriate for evaluation of OHS performance (including positive performance indicators [PPIs]) and identification of areas for improvement
4.3 Apply analytical techniques appropriately and accurately
4.4 Regularly review OHS information and data analysis processes in consultation with stakeholders, to ensure organisational and legislative requirements

5.1 Appropriately format outcomes of information and data analysis taking account of the target audience
5.2 Disseminate OHS information and data to managers, key personnel and stakeholders taking account of legal and ethical requirements
5.3 Communicate OHS information and data objectively and seek feedback
5.4 Make recommendations for improvement in prevention strategies based upon information access and data analysis

6.1 Regularly review the effectiveness of the OHS information and data systems
6.2 Determine frequency, method and scope of review in consultation with stakeholders
6.3 Ensure stakeholders have input to review
6.4 Identify areas for improvement in the OHS information and data systems and make recommendations for improvement
6.5 Communicate improvement strategies arising from the review to appropriate levels of authority through planning, documentation and implementation

Learning Outcomes

Details of Learning Activities

Participants will work individually and in groups. Participants are required read the course notes and any information provided on the RMIT Learning Hub. Participants are also required to read the chapter from the recommended text relating to the session topic.
The learning activities include:
• Case studies
• Videos
• Collaborative classroom activities
• Peer interaction
• Simulations
• Reflection and discussion
• Accessing information on-line
• Workplace activities

Teaching Schedule

The design of the course will allow it to be delivered face to face on one full day followed up by online support

Learning Resources

Prescribed Texts

Archer, R & Borthwick, K 2005, OH&S: A management guide, 2nd Ed, Cengage Learning, Victoria


Other Resources

Online learning materials can be accessed by going into the RMIT web sites Online Learning Hub. The online learning materials listed under each topic include:
• Subject outlines
• Lecture notes
• Reading materials
• Activities

Further online learning materials are available and include:
• Articles of interest
• Class videos
• OHS videos
• Useful external links
• Learning Lab

Overview of Assessment

The participant must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievement of each competency in a flexible manner over a range of assessment tasks.

Assessment will incorporate a variety of methods including technical requirements documentation, workplace activities, in class exercises, quizzes, practical problem solving exercises and presentations. Participants are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Assessment Tasks

A major case study - 100% of total mark

Using a case study you be required to draw up an action plan for the implementation of a contractor management system and develop a contractor management procedure.

The above assessment task will assess the following unit:
• BSBOHS502B Participate in the management of the OHS information and data systems
A detailed assessment sheet will be distributed in class.

Assessment Matrix

Course Overview: Access Course Overview