Course Title: Maintain financial records

Part B: Course Detail

Teaching Period: Term2 2015

Course Code: ACCT5334C

Course Title: Maintain financial records

School: 155T Vocational Health and Sciences

Campus: City Campus

Program: C5312 - Diploma of Dental Technology

Course Contact: Matthew Clayton

Course Contact Phone: Ph: (03) 9341 1417

Course Contact Email:

Name and Contact Details of All Other Relevant Staff


Maintain Financial Records BSBFIA301A/ACCT5334C

Contact: Matthew Clayton

P: 9341 1417


Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

Maintain financial records

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBFIA301A Maintain financial records


1. Maintain daily financial records

Performance Criteria:


1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes

1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements

1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements


2. Maintain general ledger

Performance Criteria:


2.1. Maintain general ledger in accordance with organisational requirements

2.2. Post transactions into general ledger in accordance with organisational reporting requirements

2.3. Reconcile systems for accounts payable and receivable with general ledger

2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements


3. Monitor cash control

Performance Criteria:


3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements

3.2. Make and receive payments in accordance with organisational requirements

3.3. Collect or follow-up outstanding accounts within designated time lines

3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line

Learning Outcomes

On completion of this unit you will have the skills and knowledge required to maintain the financial records of a business.

Details of Learning Activities

  • Powerpoint presentations
  • Out-of-class activities
  • Written assessment

Teaching Schedule

As per your timetable located on Blackboard under the relevant Group - The course material is scheduled to be available from Blackboard for the SECOND YEAR NON-APPRENTICE group (FT2) on Tuesday September 08 and for the THIRD YEAR APPRENTICE group (DT3) on Monday August 03.  Notification will be provided via student email if the date or location of the material is changed.

Learning Resources

Prescribed Texts


Other Resources

  • Powepoint available on MYRMIT Blackboard under the program code C5312 and the Unit of Competence Maintain Financial Records BSBFIA301A/ACCT5334C   
  • RMIT online learning Hub
  • Library
  • Internet links
  • Journals, Brochures, Pamphlets, Newspapers, Magazines

Overview of Assessment

Incorporation of financial recording procedures in business plan.

Assessment Tasks


Assessment will be by assignment (available from Blackboard), to be submitted by "Turn It In" on Thursday November 04.  Notification will be provided via student email if the date is changed.


Assignment pass mark: 60%

Assessment Matrix


To achieve a grade of CA (Competency Achieved) for the unit Maintain Financial Records BSBFIA301A/ACCT5334C you are required to obtain a pass result for the following assessments:


Assignment (available from Blackboard), to be submitted by "Turn It In" on Thursday November 04.  Pass mark: 60%

Failure to complete any of the above listed tasks/assessments will result in an NYC (not yet competent) result for unit Maintain Financial Records BSBFIA301A/ACCT5334C.  An NYC (Not Yet Competent) result will be entered in the student record. This will result in non-completion of this unit of competence requiring re-enrolment incurring fees and a return to class work and completion of any relevant assessments at the time of the re-enrolment.


(The assessment process must be finalised and a result entered by November 27 2015)


Other Information


RMIT University requires that you present YOUR work for assessment. Plagiarism is a form of cheating. It is the presentation of the work or idea of another person. Plagiarism is NOT acceptable. Penalities can include charges of acedemic misconduct, cancellation of results and exclusion from your course.

Please note: It is also a disciplinary offence to allow your work to be plagiarised by another student. When signing the coversheet to submit your learning guides and assessments.

Special consideration:

Please note: Students may apply for Special Consideration as per the information via the RMIT website

if they believe complete assessment for this unit by the submission date has been affected by factors beyond their control. Special consideration must be lodged prior to or within 48 hours of the scheduled assessment time or assessment submission date. The application for Special Consideration is NOT granted automatically on application.

RMIT assessment policies - Refer to myRMIT for further details

Assessment Appeal Process:
The Appeals Against Assessment policy and procedure applies to all coursework programs in all careers. The appeal process is staged and students are required to follow each stage in order to ensure their full entitlement to appeal is available


Course Overview: Access Course Overview