Course Title: Set up a business or records system for a small business

Part A: Course Overview

Program: C5373 Diploma of Dental Technology

Course Title: Set up a business or records system for a small business

Portfolio: SEH Portfolio Office

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Terms

Course Code

Campus

Career

School

Learning Mode

Teaching Period(s)

OFFC5325C

City Campus

TAFE

174T School of VE Engineering, Health & Science

Face-to-Face or Internet or Workplace

Term1 2017,
Term2 2017

Course Contact: Matthew Clayton

Course Contact Phone: +61 3 9341 1417

Course Contact Email: matthew.clayton@rmit.edu.au



Course Description

This unit describes the skills and knowledge required to research, develop and implement business or records systems for a small office.

 

It applies to individuals who use a range of organisational, analytical and communication techniques to carry out the responsibilities of their role and report the outcomes directly to a supervisor or manager within the business or section of a larger organisation.

 

No licensing, legislative or certification requirements apply to this unit at the time of publication.

Pre-requisite Courses and Assumed Knowledge and Capabilities

Not applicable



National Competency Codes and Titles

National Element Code & Title:

BSBRKG403 Set up a business or records system for a small business

Elements:

1. Determine recordkeeping requirements

2. Devise an appropriate recordkeeping system

3. Develop business rules and procedures to support operations


Learning Outcomes

On completion of this course, you should be able to:

  1. Determine recordkeeping requirements

 

1.1 Identify and document core business, supporting activities, resources, and business and social context using observation and consultation

1.2 Determine security and access requirements for business or records system content from analysis of organisation’s activities

1.3 Analyse business documentation to determine organisational reporting and accountability requirements

1.4 Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation

1.5 Determine nature, detail, and format of records (content and metadata) for each organisational function and activity from analysis of the business and its context

 

  1. Devise an appropriate recordkeeping system

 

2.1 Determine metadata needed to store, locate and retrieve records in a business or records system

2.2 Select size of business or records system appropriate to scale and nature of business operations

2.3 Select technological requirements of business or records systems appropriate to scale and nature of business operations

2.4 Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements

2.5 Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation

2.6 Select business or records system suited to projected growth of the organisation

 

  1. Develop business rules and procedures to support operations

 

3.1 Develop rules for incorporating individual records and records capture information into the business or records system

3.2 Develop rules for deciding and recording retention periods and appropriate disposal actions for records

3.3 Develop and document procedures for the use of the system

3.4 Provide system users with training or instructions in the use of the business or records system, appropriate to the culture and scale of the organisation


Overview of Assessment

Before the critical aspects of evidence are considered all prerequisites must be met.

 

 

Assessment

Assessment: Task 1

Assignment assessment 1on determining recordkeeping requirements

Assessment: Task 2

Assignment assessment 2 on devising an appropriate record keeping system

Assessment: Task 3

Assignment assessment 3 on developing business rules and procedures to support operations

 

Assessment Mapping Matrix

 

Elements/Performance Criteria Covered

Ass 1

Ass 2

Ass 3

1.1

x

 

 

1.2

x

 

 

1.3

x

 

 

1.4

x

 

 

1.5

x

 

 

2.1

 

x

 

2.2

 

x

 

2.3

 

x

 

2.4

 

x

 

2.5

 

x

 

2.6

 

x

 

3.1

 

 

x

3.2

 

 

x

3.3

 

 

x

3.4

 

 

x

                                                                              

To be deemed competent you must demonstrate an understanding of all aspects required of the competency. Assessment methods have been designed to measure your achievement of each competency in a flexible manner over multiple tasks.