Course Title: Administer subsidiary accounts and ledgers

Part B: Course Detail

Teaching Period: Term1 2017

Course Code: ACCT5376C

Course Title: Administer subsidiary accounts and ledgers

School: 650T Vocational Business Education

Campus: City Campus

Program: C5375 - Diploma of Business Administration

Course Contact: Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the skills and knowledge required to reconcile and monitor financial accounts receivable systems, identify bad and doubtful debts and plan a recovery action, and remit payments to sundry creditors.

It applies to individuals who use specialized knowledge and follow agreed processes to problem solve within their area of responsibility.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSACC302 Administer subsidiary accounts and ledgers


1. Review accounts receivable process

Performance Criteria:

1.1 Check receipts entered into accounts receivable system for accuracy, consistency and thoroughness

1.2 Identify and accurately record incorrect entries according to type and source of receipt

1.3 Identify and investigate discrepancies between monies owed and monies paid according to organizational policy, procedures and guidelines

1.4 Amend receipts entered into accounts receivable system according to established procedures


2. Identify bad and doubtful debts

Performance Criteria:

2.1 Regularly review debtor ledger in accordance with organizational policy and guidelines to identify outstanding monies and seek further information, if  required, for relevant sources.

2.2 Verify bad or doubtful debt status through liaison with debtors

2.3 Complete reporting procedures and appropriate documentation for bad and doubtful debts in accordance with organizational policy and guidelines


3. Review compliance with terms and conditions and plan recovery action

Performance Criteria:

3.1 Correctly identify clients in default of trading terms according to organizational operating procedures, and promptly and courteously contact to make satisfactory arrangements to pay outstanding monies

3.2 Action organizational policy and procedures for monies owing that constitute breaches of organizational credit policy

3.3 Thoroughly review previous activities and communication with clients to establish adequacy of follow-up procedures and determine whether all usual organizational recovery avenues have been exhausted

3.4 Develop plans to pursue debt recovery or to initiate legal action with measures to collect monies completed in accordance with organizational policy, guidelines and timelines


4. Prepare reports and file documentation

Performance Criteria:

4.1 Prepare reports which document accounts receivable, debt recovery type, cause and recovery plan, and distribute to supervisors, managers and other relevant parties

4.2 Promptly file documentation in accordance with organizational policy and procedures


5. Distribute creditor invoices for authorisation

Performance Criteria:

5.1 Identify, investigate and rectify invoice discrepancies and encode and record invoices correctly

5.2 Request authorization for payment from appropriate personnel


6. Remit payments to creditors

Performance Criteria:

6.1 Correctly draw up and ensure authorization of cheque requisition and identify correct general ledger to draw against

6.2 Debit correct account in timely manner and in accordance with legislative and compliance requirements

6.3 Prepare creditor payments in accurate manner


7. Prepare accounts paid report and reconcile balances outstanding

Performance Criteria:

7.1 Collect data and enter onto spreadsheet, giving details of creditors and amounts paid, and prepare report for ratification by appropriate management

7.2 Obtain statements of outstanding balances from suppliers where required and reconcile balances outstanding to invoices received

Learning Outcomes

Details of Learning Activities

A range of learning activities are planned for this course including collaborative classroom based activities.

The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills using work-based case studies and scenarios.

We expect you to participate and contribute in all scheduled learning activities. 

Teaching Schedule




Week commencing





Introduction to the Course including:

Course requirements

Course support documents

Course Blackboard access

Accuracy of enrolment

Assessment requirements/Cover sheets

Reminder re Plagiarism

Reminder re Appeals


Feedback in this course

Reminder re submission requirements

Getting help

Introduction to Accounting





Organisational policies and procedures

Accounting principles and practices

Accounting systems





Introduction to the Textbook –

Unit 1

Setting up the MYOB instructions

Checking sourced documents

Definition of Subsidiary Ledgers

Practice exercise from the textbook





Accounts receivables subsidiary ledgers

Schedule of accounts receivables

Accounts payable subsidiary ledgers

Schedule of accounts payable

Practice exercise





Introduction to MYOB interface

Entering Business Details

Practice exercise





Entering customer balances

Entering supplier balances

Practice exercise





MYOB Continued

Command centre discussed

Entering sales

Invoicing procedures

Adjustment to invoices





Customer payments and banking

Administer accounts receivable





Bank reconciliation





Split week

Easter break

13-19 April inclusive

Bad debts – concepts

Bad debts – policy

Doubtful debts – introduction

Doubtful debtors – treatment

Recovery actions





Bad and doubtful debts cont’d.

Practice exercise





Practice exercise





Practice exercise





An in-class supervised case scenario based assessment

 2 hour assessment in-class



Resits (if required)




Feedback and review 


Learning Resources

Prescribed Texts

FNSACC302 Administer subsidiary accounts - Software Publications


Other Resources

Overview of Assessment

In order to achieve competency in this unit, you must provide:


Performance Evidence

Evidence of the ability to:
 monitor accounts, following organisational policy and procedures and industry compliance requirements
 identify bad and doubtful debts in a timely manner
 plan effective recovery actions
 follow bank account reconciliation processes
 use relevant data entry systems accurately.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.


Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:
 identify and describe the key features of:
 accounting principles and practices
 accounting systems
 bank account reconciliation processes
 describe how bad or doubtful debts are identified
 describe the key requirements of:
 legal systems and procedures
 relevant legislation or regulations
 industry codes of practice
 industry compliance requirements
 outline the key requirements of organisational policy and procedures relating to reconciling and monitoring financial accounts
 describe measures to collect monies and features of recovery plans
 explain the features and uses of financial spreadsheets.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the accounting field of work and include access to:
 common office equipment, technology, software and consumables
 integrated financial software system and data.

Assessors must satisfy NVR/AQTF assessor requirements.



Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.



Assessment Tasks

You are required to complete one assessment task.  You must successfully complete this assessment task to be deemed competent in this task.

NOTE:  Details about the specific task and assessment criteria will be included in the Assessment Record and Cover Sheets for the task.

TASK 1 - In class supervised case scenario based assessment

This assessment will cover the topics covered on weekly basis during the semester.  It will include both written short answers to questions and setting up a MYOB file and entering business details. 

Assessment Matrix

The assessment matrix that maps all the assessment is available on Blackboard.


Submission Requirements

You should:

Ensure that you submit assessments on or before the due date.

Always retain a copy of your assessment tasks (hard copy and soft copy)

When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship.  You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work.  On the cover sheet you declare that the work you are presenting for assessment is your own work.  An assignment cover sheet for submission of each assessment task is available on Blackboard.

Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.  For example, Julie Macpherson, 345678, Task 2, OHS2345C Ensure a safe workplace.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More information:

Form to use:

When an extension of greater than seven days is needed, you must apply for special consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More information:

Form to use:;ID=g43abm17hc9w


If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.  The highest grade you will receive if your resubmission is successful is "CAG".

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course.  Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. Fore more information about the circumstances under which assessment arrangements might be granted please access the following website:

More information:;ID-7usdbkifjf31

Marking Guide (Competency)

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Marking Guide (Grading)

After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades table

CHD Competent with High Distinction

CDI Competent with Distinction

CC Competent with Credit

CAG Competency Achieved - Graded

NYC Not Yet Competent

DNS Did Not Submit for Assessment

Further information regarding the application of the grading criteria will be provided by your teacher.

Assessment Matrix

Course Overview: Access Course Overview