Course Title: Manage Projects
Part B: Course Detail
Teaching Period: Term2 2010
Course Code: BUSM7769C
Course Title: Manage Projects
School: 130T Vocational Engineering
Campus: City Campus
Program: C6069 - Advanced Diploma of Engineering Technology
Course Contact: Program Manager
Course Contact Phone: +61 3 9925 4468
Course Contact Email: engineering-tafe@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
- Other Course Contact: Steven Bevan
- Course Contact Phone +61 3 9925 4137
- Course Contact Email stevan.bevan@rmit.edu.au
Nominal Hours: 60
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit of competency covers the management of a straightforward project or a section of a larger project. It focuses on the application of project management skills and the management to meet timelines, quality standards, budgetary limits and other requirements set for the project.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBCMN419A Manage projects |
Element: |
Administer and monitor project. |
Performance Criteria: |
.1 Action is taken to ensure that project team members are clear about their responsibilities and the requirements of the project |
Element: |
Define project. |
Performance Criteria: |
1.1 Project scope and other relevant documentation is accessed |
Element: |
Develop project plan. |
Performance Criteria: |
2.1 Project plan including timelines, task breakdown, roles and responsibilities is developed |
Element: |
Finalise project. |
Performance Criteria: |
4.1 Financial record keeping associated with project is completed and checked for accuracy |
Element: |
Review project |
Performance Criteria: |
5.1 Project outcomes and processes are reviewed against the project scope and plan |
Learning Outcomes
Details of Learning Activities
The purpose of this module is to provide competency based training in allied and support functions related to aerospace engineering.
This module facilitates articulation into Aerospace and Engineering degree courses
Learning Outcomes
A participant will be expected to be able to:
• Analyze project briefs and prepare project plans
• Establish project team requirements, resource availability and costs
• Manage and evaluate projects
Teaching Schedule
Sessions 1 & 2: Analyzing and Planning for Project
i. Get to know you and me;
ii. Course Structure;
iii. Course Requirements – 3 Written Assessments and Class Participation;
iv. Choose a Project and Work in Teams (Maximum 7 to a team)
Introduction to Topic:
i. Defining Project Management
a. Process and Project Work
b. Elements of Project Management
ii. Project Life Cycle:
a. Project Management Process
b. Project Objectives and Outcomes
iii The Project Plan
iv. Project Parameters:
a. Defining the Project
b. Preliminary Gathering of Data
c. Potential Problems in Planning and Approvals
d. Action Plan
e. Project Boundaries
Session 3: Review of last Session
Planning for Project – Quality, Cost and Time
i. Planning for Quality:
a. Work Breakdown Structure;
b. Project Specification
ii. Planning the Time:
a. Gantt Chart;
b.. PERT diagram;
iii. Resources Requirement
iv. Planning the Cost
v. Planning a Summary Worksheet
vi. Alternatives and Options
vii. Review of Unit One
Session 4: Tutorial Session
REPORT ON UNIT 1 - DUE (date to be announced)
Session 5 Project Team Resources and Costs
Introduction
i. Project Leader - Qualities
ii. Selecting Team Members, Resources and Provider:
a. Selecting the Team Members;
b. Skill Register;
c. Access to Appropriate People
iii. Organizing the People:
a. Functional Project Organization;
b. Pure Project Organization;
c. Matrix Organization and
d. Mixed Organization
Session 6 Objective for the Work Team
a. Resources
b. Providers
ii. Project Team Maintenance
a. Team Effectiveness Review (TER)
iii. Budgeting
a. Budgeting Tips regardless of the Type of Project
iv. Review of Unit Two (Tutorial)
REPORT ON UNIT 2 - DUE (date to be announced)
Session 7: Management and Evaluation
Introduction
i. Project Control:
a. Establishing Standards;
b. Control Point Identification Charts;
c. Project Control Charts;
d. Milestone Charts;
e. Budget Control Charts
ii. Project Manager Control
iii. Project Administration
iv. Monitoring and Reporting
a. Monitoring the Budget
Session 8: Review of last session
i. Common Project Problems:
a. The Floating Start Date;
b. Too Much Work, Not Enough Time;
c Too Many Reports, Not Enough Communication;
d. Get It Done Faster;
e. 90 Percent Done Problem;
f. Too Many Milestones, or Too Few;
g. Moving Target Objectives;
h. Key Person Leaves
i. Cost Out of Control;
j. Staff with Enthusiasm, Not Talent;
k. Impossible Not Achieved;
l. Politics
m. Steps to Take when Falling Behind
ii. Negotiation Skills
a. Why Negotiate?
(i). Win/ Win;
(ii). Win/ Lose;
(iii). Lose/ Lose
b. Some Steps in Negotiation
c. Barriers to Negotiation
d. Strategies
e. Feedback
iii. Completing the Project
a. Inclusion;
b. Integration;
c. Extinction
iv. Post-Implementation Review
v. Review of Unit Three
Session 9: Tutorial Session
Session 10: Class Project Presentation
Final Submission of Project – UNIT 3 DUE (date to be announced)
Learning Resources
Prescribed Texts
References
Other Resources
Suggested References:
- Briner W., 1996, Project leadership (2nd Edition), Gower, England
- Lewis, D., 1996, The Essentials of Project Management, Gower, England
- Wilson-Murray R., 1997, Managing Projects: A New Approach, John Wiley and Sons, Queensland
- Advanced Project Management : Harold Kerzner, Ph.D.
Overview of Assessment
Assessment may incorporate a variety of methods including written/oral activities and demonstration of practical skills to the relevant industry standards. Participants are advised that they are likely to be asked to personally demonstrate their assessment activities to their teacher/assessor. Feedback will be provided throughout the course.
Assessment Tasks
Assessment
Participants are required to complete three assessment tasks.
Each Assessment task (Units 1, 2 and 3) is 30%
Class Participation in a presentation is awarded 10%
See Assessment Guides
Grading Criteria
NN 0-49%
PA 50 – 59%
CR 60 – 69%
DI 70 – 79%
HD 80-100%
Assessment Matrix
MANAGING PROJECTS - ASSESSMENT REQUIREMENTS (BUSM 6117/NGMS 213)
UNIT ONE - PROJECT PLAN ASSESSMENT TASK
PROJECT PLAN ASSESSMENT TASK
Prepare a full project plan (of 800 –1000 words) for a specific project for your case study organisation, or a project which could be presented to your case study organisation. It should represent a project proposal to the business manager and any other relevant manager, from you as the project manager.
Include in your proposal:
- Definition of the Project (Activity 1.5)
- Brief analysis of data collected and action plan (Activity 1.7)
- Work Breakdown Structure (WBS) and Project Specifications (Activity 1.8)
- Timeliness (may include either Gantt chart or PERT diagram, (Activities 1.9 and 1.10) and Critical Path identification.
- Resource Requirements (Activity 1.11)
- Costing Plan (Activity 1.12)
- Planning Summary worksheet or equivalent including responsibilities for each component or step (Activity 1.13)
- alternatives proposed, with recommendation made by yourself for preferred option (Activity 1.14)
ASSESSMENT GUIDELINES
Report must show understanding of:
- Planning documentation including work breakdown structure, Gantt charts/PERT diagrams, summary worksheet, costing plan
- Elements of a good project plan, including quality, timeliness and cost guidelines;
- The concept of project life cycle, project definition, development of project objectives
This submission comprise 30% of the course
ASSESSMENT CRITERIA Marks
1. provide planning details /6
2. demonstrate use of appropriate planning documents /5
3. describe the concept of project life cycle,
project definition, project objectives /5
4. address all parts of the task /6
5. use of levels of language, spelling and grammar
appropriate to professional management /3
6. provide source details of any other references used; /3
7. meet appropriate standards of presentation. /2
TOTAL /30
MANAGING PROJECTS - ASSESSMENT REQUIREMENTS (BUSM 6117/ NGMS 213)
UNIT TWO - PEOPLE, RESOURCES AND COST ASSESSMENT TASK
PEOPLE, RESOURCES AND COSTS ASSESSMENT TASK
For the same project as Assessment task 1, complete 800-1000 word on People, Resources and Cost proposal which includes:
- project team skills requirements and audit and list of project manager
competencies (incorporating part of Activity 2.4 and 2.6 responses)
- administration and organisation set-up (incorporating Activity 2.7 responses)
- resource requirements inventory and strategy (incorporating Activity 2.8)
- budgeting (incorporating Activity 2.10)
ASSESSMENT GUIDELINES
Report must show understanding of:
- task and people competencies for a project manager
- project team skills and team selection
- administration tasks and organisational framework
- resource requirements and how to achieve them
- the budgeting system for the project.
This submission comprise 30% of the course
ASSESSMENT CRITERIA Marks
1. identify key competencies for project managers and /6
team members
2. describe key administrative tasks /5
3. develop planning for resource requirements /5
4. analyse project budgeting as part of finance analysis /5
and control
5. address all parts of the task /3
6. use levels of language, spelling and grammar appropriate /2
to professional management
7. provide source details of any other references used /2
8. meet appropriate standards of presentation. /2
TOTAL /30
MANAGING PROJECTS - ASSESSMENT REQUIREMENTS (BUSM 6117/ NGMS 213)
UNIT THREE - MANAGEMENT AND EVALUATION ASSESSMENT TASK
MANAGEMENT AND EVALUATION ASSESSMENT TASK
This is the final report on the project from Assessment Task 1 and 2. Your report should be 1800 – 2000 words and include:
- major accomplishments
- achievements compared to original goals
- financial accounting (incorporate Activity 3.1, 3.2 and 3.4 responses)
- administrative evaluation (incorporating Activity 3.6 responses)
- communication networks involved and their effectiveness (incorporate Activity 3.8)
- team performance – confidential comments on how team operated, problems encountered
- issues/tasks to follow up
- termination process
- recommendations
- special acknowledgements to team members
ASSESSMENT GUIDELINES
Report must show understanding of:
- establishing standards through a range of charts, such as milestones, budget control
- monitoring performance using reports, inspections, review, testing, auditing
- taking corrective action incorporating negotiation, feedback and communication skils
- terminating a project;
- evaluating a project.
This submission comprise 30% of the course
ASSESSMENT GUIDELINES Marks
1. demonstrate the use of techniques to establish standards
for project control /6
2. identify the effectiveness of monitoring processes such as
reports, inspections, review, testing, auditing; /5
3. describe corrective actions to achieve appropriate project
outcomes; /5
4. identify processes of terminating and evaluating a project /5
5. address all parts of the task /3
6. use levels of language, spelling and grammar appropriate to
professional management /2
7. provide source details of any other references used /2
8. meet appropriate standards of presentation. /2
TOTAL /30
Course Overview: Access Course Overview