Course Title: Maintain financial records

Part B: Course Detail

Teaching Period: Term2 2015

Course Code: ACCT5334C

Course Title: Maintain financial records

School: 155T Vocational Health and Sciences

Campus: City Campus

Program: C6123 - Advanced Diploma of Dental Prosthetics

Course Contact: Mark Doherty

Course Contact Phone: Ph: (03) 9341 1407

Course Contact Email:

Name and Contact Details of All Other Relevant Staff


Maintain Financial Records

Contact: Matthew Clayton

P: 9341 1417


Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

Maintain financial records

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBFIA301A Maintain financial records


1. Maintain daily financial records

Performance Criteria:

1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes
1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements
1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements


2. Maintain general ledger

Performance Criteria:

2.1. Maintain general ledger in accordance with organisational requirements
2.2. Post transactions into general ledger in accordance with organisational reporting requirements
2.3. Reconcile systems for accounts payable and receivable with general ledger
2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements


3. Monitor cash control

Performance Criteria:

3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements
3.2. Make and receive payments in accordance with organisational requirements
3.3. Collect or follow-up outstanding accounts within designated time lines
3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line

Learning Outcomes

On completion of this unit you will have the skills and knowledge required to maintain the financial records of a business.

Details of Learning Activities


  • Facilitator led discussions using Powerpoint presentations
  • In class activities
  • Simulated workplace activities
  • Assignment work

Teaching Schedule


The class will be delivered in conjunction with the following units of competence: BSBADM311A Maintain Business Resources.


Following the delivery of the theory class, assignment exercises will be undertaken as out-of-class work.


Assignment details are posted on Blackboard (subject to change at the discretion of RMIT, in this event notification will be provided to your student email).

Learning Resources

Prescribed Texts


Other Resources


  • Powepoint available on MYRMIT Blackboard under the program code C5312 and the Unit of Competence BSBFIA301A/ACCT5334C Maintain Financial Records.
  • RMIT online learning Hub
  • Library
  • Internet links
  • Journals, Brochures, Pamphlets, Newspapers, Magazines

Overview of Assessment

Incorporation of financial recording procedures in business plan.

Assessment Tasks


You will attempt the following assignment exercise out of class and you will be graded with either a Px (Satisfactory) or NYC (Not Satisfactory) according to the assessment guidelines in accordance with the training package elements & essential skills

 Assignment - Prosthetic Dental Laboratory: Financial Records

Assessment Matrix

To achieve a grade of CA (Competency Achieved) for the unit  BSBFIA301A/ACCT5334C Maintain Financial Records you are required to obtain a pass result (PX or CA) for the Assignment which is used to measure; elements, performance criteria, essential knowledge and essential skills as outlined in the health training package.

Failure to complete the above listed tasks/assessment will result in an NYC (not yet competent) result for unit  BSBFIA301A/ACCT5334C Maintain Financial Records. An NYC (not yet competent) result will be entered in the student record. This will result in non-completion of this unit of competence requiring re-enrolment incurring fees and a return to class work and completion of any relevant assessments at the time of the re-enrolment.


You will be notified by your teacher of the submission date  

Other Information



RMIT University requires that you present YOUR work for assessment. Plagiarism is a form of cheating. It is the presentation of the work or idea of another person. Plagiarism is NOT acceptable. Penalties can include charges of academic misconduct, cancellation of results and exclusion from your course.

Please note: It is also a disciplinary offence to allow your work to be plagiarised by another student. When signing the coversheet to submit your learning guides and assessments.

Special consideration:

Please note: Students may apply for Special Consideration as per the information via the RMIT website consideration

if they believe complete assessment for this unit by the submission date has been affected by factors beyond their control. Special consideration must be lodged prior to or within 48 hours of the scheduled assessment time or assessment submission date. The application for Special Consideration is NOT granted automatically on application.

RMIT assessment policies - RMIT University

Special consideration online application - RMIT University:

Non completion or non-submission of compulsory tasks:

Failure to complete any or all of the compulsory tasks listed above will prevent the student from achieving a CA (competency achieved) result for unit  BSBFIA301A/ACCT5334C Maintain Financial Records. This will result in the student not completing the unit successfully. NYC (not yet competent) will be recorded and re enrolment will be required to continue the unit/program. Fees will be incurred. Please note: A second opportunity for assessment will not be granted unless the student has applied for and been granted special consideration as per RMIT assessment policy.

Assessment Appeal Process:
The Appeals Against Assessment policy and procedure applies to all coursework programs in all careers. The appeal process is staged and students are required to follow each stage in order to ensure their full entitlement to appeal is available

Students are required to support the learning outcomes this Unit with work based experience and/ or further self managed research to support positive outcomes in this Unit.




Course Overview: Access Course Overview