Course Title: Manage and monitor business or records systems
Part B: Course Detail
Teaching Period: Term2 2016
Course Code: ACCT5355C
Course Title: Manage and monitor business or records systems
School: 155T Vocational Health and Sciences
Campus: City Campus
Program: C6135 - Advanced Diploma of Myotherapy
Course Contact: Joshua davies
Course Contact Phone: +61 3 9925 4333
Course Contact Email: joshua.davies@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Jade Cusworth
03 9925 8382
Nominal Hours: 40
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
This course is delivered concurrently with the following courses:
CHCCOM403C Use targeted communication skills to build strong relationships
HLTHIR505D Provide leadership in promoting effective work practices in health
Course Description
This course describes the performance outcomes, skills and knowledge required to set the operational frameworks for the creation, capture and use of records and to monitor and review these frameworks and activities within a business or records system of a specific business domain.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBRKG502B Manage and monitor business or records systems |
Element: |
Determine requirements or modifications |
Performance Criteria: |
1.1. Identify and document core business, supporting activities, resources, business and social context, using observation and consultation 1.2. Determine security and access requirements for business or records system content from analysis of organisation's activities 1.3. Analyse organisational reporting and accountability requirements in the context of the business documentation 1.4. Identify organisational functions and activities for which records must be kept, from analysis of business and context documentation 1.5. Determine nature, detail, and format of records (content and metadata) for each organisational function from analysis of the business and its context |
Element: |
Develop an implementation plan |
Performance Criteria: |
3.1. Identify and document recordkeeping responsibilities of individual personnel or organisational units 3.2. Develop measurable performance indicators for recordkeeping activities 3.3. Develop procedures and guidelines for capturing and controlling records 3.4. Communicate an implementation plan to users of the system and other relevant organisational staff |
Element: |
Devise an appropriate recordkeeping system |
Performance Criteria: |
2.1. Determine metadata needed to manage records (store, locate and retrieve) in a business or records system 2.2. Select scale, and number of business or records systems appropriate to scale and nature of business operations 2.3. Select technological requirements of business or records systems appropriate to scale and nature of business operations 2.4. Select cost structure for business or records systems appropriate to scale, nature, and organisational cash flow requirements 2.5. Ensure maintenance, disposal and updating requirements of business or records system conform to scale, nature, and culture of the organisation 2.6. Select business or records system suited to the projected growth of the organisation |
Element: |
Identify and respond to problems and changes |
Performance Criteria: |
5.1. Identify any problems and changes that require a systemic response using the monitoring reports and external events 5.2. Make recommendations for revisions to systems, procedures, and strategic plans in response to identified variations, changes and problems 5.3. Devise amendments to systems and implementation or other plans where required 5.4. Prepare recommendations for system amendments, planning and implementation 5.5. Authorise or gain authorisation, for procedures for using the business or records systems, and for any subsequent alterations and amendments to the procedures |
Element: |
Monitor and review business or records system |
Performance Criteria: |
4.1. Monitor and notify staff in accordance with approved timeframes, frequency, and organisational policies and guidelines where applicable 4.2. Record details of variation from business or records system's rules, standards and procedures that exceed agreed limits 4.3. Provide required reports to appropriate authority relating to use and maintenance of records 4.4. Designate responsibilities to staff for record creation and capture activities in accordance with organisational policies |
Learning Outcomes
Details of Learning Activities
Learning Activities:
1. Read indicated course notes for BSBRKG502B Manage and Monitor business records and systems
2. Attend and participate in classes which are designed specifically to enable you to manage and monitor business or records systems
3. Complete all handouts that are distributed in class and add them to your Portfolio
4. Complete all learning activities located within the class notes.
Teaching Schedule
Topics:
- Determine requirements of business or record system
- Devise an appropriate system
- Develop an implementation plan
- Monitor and review business or record systems
- Identify and respond to problems and changes
Semester 2 | |||
Wk28 |
04.07.16 |
Overview
|
Overview of all three units in this cluster Communicate with Clients and co-workers Address communication needs
|
29 |
11.07.16 |
CHCCOM002 |
Facilitate meetings
|
30 |
18.07.16 |
HLTHIR505D |
Model ethical work practices |
31 |
25.07.16 |
CHCCOM002 |
Host Staff Meeting
|
32 |
01.08.16 |
HLTHIR505D |
Initiate professional development |
33 |
08.08.16 |
HLTHIR505D |
Initiate quality activities |
34 |
15.08.16 |
HLTHIR505D |
Hygiene and infection control |
35 |
22.08.16 |
HLTHIR505D |
Hygiene and infection control/ Online Quiz |
36 |
29.08.16 |
Mid-Semester Break |
|
37 |
05.09.16 |
BSBRKG502 |
Determine requirements or modifications of systems |
38 |
12.09.16 |
BSBRKG502 |
Devise an appropriate record keeping system |
39 |
19.09.16 |
BSBRKG502 |
Develop an implementation plan |
40 |
26.09.16 |
All units |
Revision / Website Design |
41 |
03.10.16 |
BSBRKG502 |
Monitor and review systems |
42 |
10.10.16 |
BSBRKG502 |
Identify and respond to problems and changes |
43 |
17.10.16 |
All Units |
Assignment Due |
44 |
24.10.16 |
All Units |
Resubmissions Due |
45 |
31.10.16 |
Melbourne Cup Holiday |
|
46 |
07.11.16 |
|
No Class / Results Due |
|
|
|
|
Learning Resources
Prescribed Texts
No prescribed text |
References
Other Resources
1. Class notes BSBRKG502B
2. PowerPoint Summary
3. Additional learning materials available through the Learning Hub
4. RMIT Library (www.rmit.edu.au/library)
Students should also make note of the Student Services and Study and Learning Centre that are available to all enrolled students (www.rmit.edu.au/studyandlearningcentre)
Overview of Assessment
Assessment for this course forms part of the Advanced Diploma of Myotherapy.
Primary assessment involves on-going practical and applied assessment in a clinical workplace or simulated environment such as a supervised student clinic.
Assessment is typically based around written and/or online tests, assignments, reflective journals, evidence portfolio’s, logbooks and/or practical demonstrations.
Competency based training requires the student to be in attendance in order for assessment to be undertaken.
Assessment is undertaken through successful completion of all assessment activities and classroom, project & industry participation.
Assessments are spaced across the duration of the course, in order for your teacher to provide you with progressive feedback.
Feedback will be provided throughout the semester in class and/or online discussions, through individual and group feedback on practical exercises and by individual consultation.
If you have a long term medical condition and/or disability it may be possible to negotiate to vary aspects of the learning or assessment methods. You can contact the program coordinator or the Disability Liaison Unit if you would like to find out more.
An RMIT assessment charter (http://mams.rmit.edu.au/kh6a3ly2wi2h1.pdf) summarises your responsibilities as an RMIT student as well as those of your teachers.
Your course assessment conforms to RMIT assessment principles, regulations, policies and procedures which are described and referenced in a single document, the Assessment policies and procedures manual (http://www.rmit.edu.au/browse;ID=ln1kd66y87rc).
Assessment Tasks
Assessment Tasks
1. Successful Completion of Managing a Clinic Skills Observation Log sign off:
Each student is required to successfully complete a clinic shift as the Clinic Manager. During this shift the student is to be responsible for the day-to-day operation of the shift and take accountability for events that happen throughout the shift.
Due 17th October 2016
2. Failing Business Case Study:
Students are required to analyse a Case Study of a failing business and make recommendations to turn the business around. This assignment is to be handed in in stages with the due dates as follows:
Business Overview: 1st August 2016
Code of Ethics: 1st August 2016
Client Feedback Survey: 22nd August 2016
Staff Training Needs: 12th September 2016
Business / Record Systems: 17th October 2016
Communication Strategy: 17th October 2016
Complete Assignment: 17th October 2016
3. Online quiz:
Students will be required to complete an online quiz on the in the time usually allocated to class. It will be a quiz on Determine requirements of Systems Due 22nd August 2016
Resources:
1. Class notes CHCCOM403A
2. PowerPoint Summary
3. Additional learning materials available through the Learning Hub
4. RMIT Library (www.rmit.edu.au/library)
Assessment Matrix
ASSESSMENT METHODS/TYPES OF EVIDENCE:
Interview/ Verbal Questioning |
Self-Reflections |
Assignment/ Project |
Case Study or Role Play |
Third Party Verification |
Workplace Performance |
Research or Report |
Portfolio of Evidence |
Written Tasks
|
Course Overview: Access Course Overview