Course Title: Produce complex legal documents

Part B: Course Detail

Teaching Period: Term2 2020

Course Code: JUST5191C

Course Title: Produce complex legal documents

School: 650T Vocational Business Education

Campus: City Campus

Program: C6141 - Advanced Diploma of Legal Practice

Course Contact: Callie Harvey

Course Contact Phone: +61 3 9925 5772

Course Contact Email:

Name and Contact Details of All Other Relevant Staff

Robyn Lang

Joanne Mackay


Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the performance outcomes, skills and knowledge required to produce complex legal documents using a range of advanced functions within at least one software package and integrating functions from at least two software packages.

This unit applies to individuals who apply a broad knowledge of administration tasks in providing support in a legal context. Its application in the workplace will be determined by the job role of the individual and the legislation, rules, regulations and codes of practice relevant to different jurisdictions.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBLEG418A Produce complex legal documents


1. Establish document design and structure

Performance Criteria:

1.1.Identify requirements of task in line with instructions

1.2.Select software appropriate to task

1.3.Determine document design and structure

1.4.Design and structure document to meet legislative requirements

1.5.Review and update existing precedent documents


2. Develop precedents for document design

Performance Criteria:

2.1.Develop and use precedents to ensure consistency of design and layout

2.2.Evaluate and amend templates to ensure document requirements can be met

2.3.Recommend improvements to design and/or structure of existing documents and facilitate a review process of suggested improvements


3. Prepare to produce documents

Performance Criteria:

3.1.Prepare documents using appropriate and available precedent documents according to organisation's policies and procedures

3.2.Enter and edit relevant data

3.3.Use a range of advanced software functions to ensure accurate completion of task

3.4.Check documents for spelling, grammar, numeric data and layout

3.5.Proofread documents for accuracy of content and consistency of layout and style

3.6.Make modifications to meet required specifications

3.7.Manage any difficulties to produce completed documents within agreed timelines


4. Prepare to print documents

Performance Criteria:

4.1.Print documents as required

4.2.Arrange review of documents with designated person

4.3.Undertake final printing of documents


5. Save file and exit system

Performance Criteria:

5.1.Save and store document in appropriate directory or folder

5.2.Close file and exit application programs without loss of data

5.3.Make back-up copies of file according to specified procedures

5.4.File and store discs/data according to organisation's policies and procedures

Learning Outcomes


Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.


The self-paced activities will be delivered thought various technology platforms and include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.


The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated/real workplace environment.


We expect you to participate and contribute in all scheduled learning activities.

This course will be delivered via our existing learning management system, Canvas.  This means that, for the foreseeable future, there will be no face-to-face classes in any of the units for which you are enrolled.

Classes in each of your units will still take place in their normal scheduled time-slots, but instead of being conducted in a face-to-face mode, your teachers will utilise the Collaborate Ultra platform to deliver ‘live’ online classes.  These classes delivered online will not only provide you with the required learning materials for those sessions, but they will also enable interactions with your teachers and fellow students via forums or discussion boards.


Teaching Schedule


This course is one of six (6) courses comprising the “Working in a Legal Environment” (WiLE) segment of this program, the details of which are as follows:


 Practise in a Legal Environment (PILE)


 Undertake Career Planning


 Use Communication to Build Relationships


 Develop Keyboarding Speed and Accuracy


 Produce Complex Legal Documents


 Establish and Maintain a Trust Account

The above courses are co-delivered and co-assessed:

Please refer to the Weekly Schedule and the Assignments tab for more information.

Please note that the weekly schedule is subject to change.

Course Schedule:




JUST5191C Prepare and produce complex legal documents
JUST5751 Practise in a Legal Environment
MKTG7986C Use communication to build relationships
OFFC5196C Develop keyboarding speed and accuracy
BAFI5204C Manage a trust account
EMPL7103C Undertake career planning

Assessment Task 1

Assessment Task 2

Part 1
Employee File

Part 2
Working in a Legal Office

Part 3
Policies and Procedures Manual

Part 4
Keyboard Speed and Accuracy

Part 5
Develop and apply professional code of conduct



July 8-10

Practice Firm

Pt 1.1-1.2 due 10 July







July 15-17

Practice Firm








July 22-24

Practice Firm








July 29-31

Practice Firm








Aug 5-7

Practice Firm








Aug 12-14

Practice Firm








Aug 19-21

Practice Firm




Speed Test 1 due Aug 19




Aug 26-28

Practice Firm




Speed Test 2 due Aug 23



Mid-Semester Break



Sep 9-11

 Practice Firm



Monthly Reconciliation 

due Sep 10

Speed Test 3 due Sept 9




Sep 16-18

Practice Firm



Policies and Procedures Manual due 18 Sept





Sep 23-25

Practice Firm


File Work due Sep 25

File Work (Trust Accounts) due Sep 25





Sep 30-


Practice Firm


Team Meeting (Minutes/Agenda) due Oct 2



Professional code of conduct due Oct 2





Practice Firm








Oct 14-16

Practice Firm

Pt 1.3-1.5 due Oct 16







Oct 21-23

Practice Firm






Journal and Report due Oct 23


Oct 28-30

Feedback Interviews








Nov 5








The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete this course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Learning Resources

Prescribed Texts


Other Resources

Overview of Assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

In order to demonstrate competency in this unit, you must provide evidence of the ability to:

* ensure that confidentiality and security of information are maintained
* produce and present accurate documents that conform to specified standards within agreed timelines
* use advanced functions of at least one software package or integrate functions of at least two software packages, in document production
* apply knowledge of relevant legislation, rules, regulations, codes of practice and research resources.

Context for assessment

Assessment must ensure access to:

* the internet
* an actual workplace or simulated environment
* workplace manuals and reference materials, such as company policies, procedural manuals, checklists, sources of documentation and sample forms
* background information on courts, their jurisdiction and behavioural requirements
* appropriate technology, such as computers with relevant software
* appropriate texts and people with expert knowledge, such as legal practitioners
* appropriate legislation and regulations relevant to legal context.You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.


Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.

You should take note of all feedback received and use this information to improve your learning effectiveness and final performance in the course.

Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

Assessment Tasks

You will demonstrate competency by undertaking two assessments. You must successfully complete all assessments to be deemed competent in this unit.  

Assessment Task 1

Due Date: Various dates please see below

This assessment requires you to assume the role of a paralegal with the RMIT Legal Virtual Practice Firm. As part of being a paralegal in the firm, there are a number of tasks that you will need to complete. You will be required to complete the necessary file work and trust accounting documentation on a number of different file matters relating to clients. Whilst completing this work you will need to communicate and work effectively with your colleagues using a number of online platforms including Microsoft Teams and, whilst maintaining professional integrity at all times. In addition, you will be required to undertake office administration tasks working in teams to carry out a number of team projects.

For this assessment you will be required to complete:

Part 1: Employee file

You are to prepare your employee file for your role as a paralegal at the RMIT Legal Practice Firm

  • Identify your values and strengths and Researching Career possibilities due 10 July 2020
  • Skills analysis, setting goals and Resume due October 16 2020

Part 2: Working within a legal office

You are required to submit a portfolio with 5 client case files. In addition, you will be allocated the role of team leader where you will be required to prepare an agenda and chair two team meetings as well as recording minutes at two other meetings.

  • File Work due September 25 2020
  • Team Meeting (Minutes/Agenda) due October 2 2020

Part 3: Policies and Procedures Manual(Trust Accounting)

You will work closely with your team to develop a set of policies and procedures for Trust Accounting and individually prepare a Legal Practice Firm Trust Accounting Policy and Procedure Manual. In addition, on your client files, ensure any trust accounting discrepancies are dealt with in a timely manner by preparing a monthly reconciliation, reporting to client on the financial status of their trust account, manage and control client trust accounts by accurately recording in PC Law all monies (transactions) received and disbursed on a client’s file and seeking appropriate authorisations where necessary.

  • Monthly Reconciliation due September 10 2020
  • Policies and Procedures Manual due 18 September 2020
  • File Work (Trust Accounting) due September 25 2020

Part 4: Keyboard speed and accuracy

You will complete a 5-minute keyboarding speed and accuracy test using the software program, Typing Master.

  • Speed Test 1 due August 19 2020
  • Speed Test 2 due August 23 2020
  • Speed Test 3 due September 9 2020

Part 5: Develop and apply professional code of conduct

You are required to work with your team to develop a professional code of conduct that can be used within the Legal Practice Firm.

  • Professional code of conduct due October 2 2020

Assessment Task 2

Due Date: October 23 2020

This assessment will provide you with structured virtual workplace learning (WIL) via a variety of initiatives to connect you with industry. The aim of this assessment is to provide you with the opportunity to reflect on your experience in working in a remote legal environment and experiences gained from connecting with industry representatives.

This assessment has to two parts:

Part 1: Logbook

Logbook entries to record and reflect on the sessions of what you learned from connecting with industry representatives both personally and professionally. 

Part 2: Work Integrated Learning Report

You are to prepare a written report of approximately 1,500 words reflecting on your learning experiences during the virtual practice firm and the value you gained both personally and professionally to successfully work remotely.

Assessment Matrix

The assessment matrix that maps all the assessment is available on Canvas.

Other Information

Submission Requirements

  • Ensure that you submit assessments on or before the due date.
  • Always retain a copy of your assessment tasks. (hard copy and soft copy)
  • When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
  • Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.


Resubmissions (VET Programs)

If you are found to be unsuccessful (Not satisfactory/Unsatisfactory) in a Course Assessment Task you will be allowed one resubmission.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.


Penalties for Late Submission 

Late submissions of assignments without special consideration or extension will automatically be considered a re-submission (see above).


Extensions, Special Consideration and Adjustment to Assessments



Extensions are available for unforeseen circumstances of a short-term nature.

An application form must be submitted to the school at least one working day before the due date of the assessment.

Extensions can be approved for a maximum of one week (seven calendar days) past the due date for an assessment. (Where students need an extension exceeding one week they must instead apply for special consideration.)


Special consideration:

Special consideration is available for unexpected circumstances outside students’ control. These include but are not limited to: unexpected short-term ill health, and unavoidable family, work, cultural or religious commitments.

An application for special consideration is made in advance of an assessment wherever possible but will normally be accepted within five working days after the assessment date

For more information, see the Special Consideration page of the RMIT website.


Adjustments to Assessment:

RMIT provides several adjustments to assessment for students experiencing ongoing or long-term circumstances. Find the right one for your circumstances here.


Changes to the Assessment Scheme

Where a change to assessment approved by the dean/head of school changes an assessment due date, students will be given at least five working days’ notice of the new due date.



You can expect to receive marks and feedback on in-course assessment work in time to improve your performance in related assessment tasks later in the course.


Academic Integrity and Misconduct

Students demonstrate academic integrity in their assessment practices by:

  • engaging with assessment activities in an honest way;
  • providing accountability for the authorship and originality of work submitted;
  • acknowledging the work of others and the re-use of original work.

Academic misconduct is addressed in accordance with the Student conduct policy

Assessment involving research with human participants, their information or their tissue, or animal subjects is carried out in accordance with the Staff ethics and integrity policy.

For further information see the Academic Integrity website.


Review and Appeal

A student may request a review of an assessment result or appeal a final course grade in accordance with the Conduct of assessment and appeals section of the Assessment Processes.


Grade Criteria

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.

The following grades are available for this course.

Vocational education grades:

CA - Competency Achieved

NYC - Not Yet Competent

DNS - Did Not Submit for assessment


Course Overview: Access Course Overview