Course Title: Develop and manage financial systems

Part B: Course Detail

Teaching Period: Term2 2016

Course Code: ACCT5394C

Course Title: Develop and manage financial systems

School: 650T Vocational Business Education

Campus: City Campus

Program: C6148 - Advanced Diploma of Accounting

Course Contact: Ben Sethia

Course Contact Phone: +61 3 9925 5982

Course Contact Email:

Name and Contact Details of All Other Relevant Staff


Paul Panebianco


Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the skills and knowledge required to strategically manage finances directly linked to organisational performance as defined in a strategic plan. It includes designing systems to accommodate accounting, budgeting, cash flow analysis and financial planning for a small organisation or a business unit of a large organisation.
It applies to individuals in positions of responsibility who use a range of specialist and managerial techniques to assess requirements, and prepare, plan and review their work and that of others.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSORG602 Develop and manage financial systems


1. Establish financial system requirements

Performance Criteria:


1.1 Consult relevant stakeholders and analyse existing financial plans to determine financial system requirements for efficient financial administration

1.2 Identify and record reporting and procedural requirements that affect the organisation for future reference

1.3 Include satisfactory security mechanism for internal financial audit controls in system specifications

1.4 Identify risks to financial viability and cost contingency strategies to manage risk


2. Design financial management systems

Performance Criteria:

2.1 Access sources of competent assistance and use advice to secure financial records and assets

2.2 Ensure financial management system design provides accurate and timely information about organisation’s transactions, working capital and cash flow

2.3 Identify, acquire and implement installation of equipment and software needed for operation of system to support organisation’s transactions

2.4 Ensure financial reporting requirements are known and used by relevant personnel

2.5 Ensure established financial reports provide accurate and timely data required for financial decision making

2.6 Produce agreed schedules of account recording and reconciliation systems at regular intervals that support organisation’s service provision and business decisions

2.7 Ensure mechanisms for review of terms of trade and fee structures are suited to organisation’s needs and meet industry standards

2.8 Prepare financial reports at regular intervals in required format to meet external audit requirements


3. Prepare and review financial plans

Performance Criteria:


3.1 Link financial plans to reviews of organisation’s strategic business plan to enable timely financial adjustments

3.2 Maintain probity in planning and implementation of financial management activities

3.3 Ensure financial plans provide reasonable basis for budgeting and ongoing financial management of organisation


4. Monitor and review financial reporting systems

Performance Criteria:


4.1 Use financial reporting systems to evaluate organisational performance against agreed performance indicators, and enable timely adjustments to be made to business investments

4.2 Monitor financial reports and systems to ensure ease of use by staff authorised to manage organisation’s finances

Learning Outcomes

Details of Learning Activities

This unit describes the skills and knowledge required to strategically manage finances directly linked to organisational performance as defined in a strategic plan.

It includes designing systems to accommodate accounting, budgeting, cash flow analysis and financial planning for a small organisation or a business unit of a large organisation.
It applies to individuals in positions of responsibility who use a range of specialist and managerial techniques to assess requirements, and prepare, plan and review their work and that of others.

The unit goes over 16 weeks, each class is of 3 hours.

Teaching Schedule


DateWeek Detail.Assessment
4-Jul-16Week 1Outline of course, Introduction to the accounting system, ethics
11-Jul-16Week 2Design of an accounting system, fraud & internal control
18-Jul-16Week 3Transaction processing
25-Jul-16Week 4Quick Books - introduction
1-Aug-16Week 5Revenue cycle, , fraud & internal control
8-Aug-16Week 6Quick Books - revenue cycle
15-Aug-16Week 7Expenditure cycle, , fraud & internal control
22-Aug-16Week 8Quick Books - expenditure cycle

Assess 1, Part 1

MCQ, wks 1 to 7

5-Sep-16Week 9Payroll cycle, fraud & internal control
12-Sep-16Week 10Quick Books - Payroll cycle
19-Sep-16Week 11Quick Books - BASAssess 2, Case Study released
26-Sep-16Week 12Cost benefit analysis
3-Oct-16Week 13Budgets - prepare in Excel and enter to Qbks
10-Oct-16Week 14Budgets - prepare in Excel and enter to Qbks
17-Oct-16Week 15On line test  - Work on assessment

Assess 1, Part 2

MCQ, wks 8 to 14

Assess 2 due in

24-Oct-16Week 16Resits


Learning Resources

Prescribed Texts


Other Resources

Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

Evidence of the ability to:

  • determine organisational requirements and design parameters for a financial system
  • undertake risk assessment, evaluation and management of financial reporting
  • comply with relevant statutory, regulatory, professional and practice requirements
  • apply costing and budgeting techniques and tools

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • explain the key requirements of legislation and regulations relevant to managing financial systems including:
    • finance
    • taxation
    • trust accounts
    • trade practices
    • security requirements
    • ethical requirements
  • explain accounting and bookkeeping practices required for financial control
  • outline the key features to be considered in financial system design
  • explain the key features of organisational administrative systems and practices
  • explain cost-benefit analysis
  • outline reporting and auditing requirements for business
  • explain the types and characteristics of systems, technology and software required to manage the functions of an organisation


Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the organisational skills field of work and include access to:

  • common office equipment, technology, software and consumables
  • an integrated financial software system and data

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.


Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.

Assessment Tasks

Complete two on line multi choice assessments.  Each will consist of twenty questions and you need to have a 100% to achieve competency.  You will be allowed multiple attempts,  Your grade will be reduced each time you re-attempt the quiz.  Each assessment will have a weighting of 20% of your final grade ie the two multi choice assessments will have a weighting of 40% of the  unit final grade for the unit.

You will also be required to do a case study.  You will be given the details of business and you will be required to suggest an appropriate business structure, a software package,  the chart of accounts and the reports that may be required.  This case study will have a weighting of 60% of the unit's final grade.


Assess 1, Part 1. Done in class, Multi choice quiz. Week 8, material covered from week 1 to week 7 

Assess 1, Part 2. Done in class, Multi choice quiz. Week 15, material covered from week 8 to 14 

Assess 2. Case study released in week 11. Due week 15. This is to be done in groups of 2.


Assessment Matrix

Other Information


Submission Requirements

You should:

 Ensure that you submit assessments on or before the due date.

 Always retain a copy of your assessment tasks. (hard copy and soft copy)

 When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard. 

 Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10. <Add any additional requirements>

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based asessment is completed by the due dates. If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. <check links are still current>

More Information:

Form to use:

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination. <check links are still current> 

More Information:;ID=g43abm17hc9w

Form to use:

Resubmissions (VET Programs):

If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission.  The highest grade you will receive if your resubmission is successful is “CAG”. 

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: <check link is still current>

More Information:;ID=7usdbki1fjf31

Marking Guide (Competency):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying. You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Marking Guide (Grading)

After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades table:

CHD Competent with High Distinction

CDI Competent with Distinction

CC Competent with Credit

CAG Competency Achieved – Graded

NYC Not Yet Competent

DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher.

Course Overview: Access Course Overview