Academic promotion appeal procedure

Intent

To outline procedures to govern the appeal of academic promotion decisions.

Scope

Academic staff at Associate Lecturer, Lecturer, Senior Lecturer and Associate Professor (and equivalent research positions), internal to RMIT, who have had 12 months continuous service at RMIT and who meet the prescribed eligibility requirements. Applicants can appeal on grounds of eligibility or procedure only.

Exclusions

Vocational Education staff, Teaching only staff and Professional staff cannot appeal promotion decisions through this process.

Procedure steps and actions

Procedure

Responsibility

1. Lodging an appeal on grounds of Eligibility

An academic staff member whose ‘Intent to Apply’ form (or equivalent Promotion to Lecturer application form) is not endorsed by the HoS/Dean/HoC or the PVC/President (or nominee) of the relevant location or campus, may lodge a written appeal with the Chair of the University Academic Promotions Appeals Committee (UAPAC) via the Committee’s Executive Officer no later than 15 working days following receipt of written advice.

The appeal must outline the grounds on which the application should be considered by the UAPAC.

Applicant

2. Lodging an appeal on grounds of Procedure

An academic staff member whose application for promotion is not successful may lodge a written appeal with the Chair of the UAPAC via the Committee’s Executive Officer no later than 15 working days following receipt of panel’s written feedback.

The appeal must outline the precise grounds of each and every respect in which it is alleged the relevant procedures were not followed.

Applicant

3. University Academic Promotions Appeals Committee

An appeal will be heard by the UAPAC with the following membership:

  • Nominee of the Deputy Vice-Chancellor (Education) (Chair)
  • Nominee of the Chair of Academic Board
  • A suitably qualified academic employee selected by the Chair, following consultation with the NTEU 1
  • Executive Officer (non-voting)

Quorum will be the Chair plus one other voting member.

The UAPAC will be convened on an ‘as needs’ basis.

1 The nominee should not have sat on a promotion panel in the current year’s promotion round.

UAPAC

4. Terms of Reference for UAPAC

The UAPAC will consider the applicant’s written notification of appeal, along with the supporting evidence provided.

The committee will establish whether the appellant was incorrectly deemed ineligible to apply, or if a breach of process has occurred...

The APAC is authorised to obtain any information it requires to help make a determination. This information may take the form of further supporting information from the applicant, HoS, Dean, HoC, PVC, the original application, the HOS and/or external assessor reports.

UAPAC

5. Appeals Committee outcome

Having considered the appeal, the UAPAC will refer the case to the

Deputy Vice-Chancellor (Education) with a recommendation to

  • Dismiss the appeal, or
  • Uphold the appeal and arrange that the application be assessed (eligibility) or reassessed (procedure) by the appropriate Promotions Panel.

UAPAC

Dependent on the outcome of the decision taken by the Promotions Panel, the Deputy Vice-Chancellor (Education) will consider and make a decision of the recommendations in accordance with the Academic staff promotion policy.

The Deputy Vice-Chancellor (Education) will write to the appellant on the outcome of the appeal.

There is no further right of appeal as a result of this recommendation.

Vice-Chancellor

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