Course Title: Manage the finances, accounts and resources of an organisation

Part B: Course Detail

Teaching Period: Term2 2014

Course Code: ACCT5335C

Course Title: Manage the finances, accounts and resources of an organisation

School: 365T Global, Urban & Social Studies

Campus: City Campus

Program: C0044 - Vocational Graduate Diploma of Community Sector Management

Course Contact : Bronwyn Tanti

Course Contact Phone: +61 3 9925 9079

Course Contact

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 90

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This course describes the knowledge and skills required by workers to manage the financial, accounting and resourcing systems of the workplace to uphold accountability and efficiency requirements. This course may apply to administrative work undertaken across a range of sectors involved in delivery of community services.

This course is delivered and assessed with the following courses - CHCORG610B: Manage change in a Community Sector organisation and CHCORG605B: Manage HR in a community sector organisation.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

CHCADMIN604B Manage the finances, accounts and resources of an organisation


6.Monitor resource usage and performance

Performance Criteria:

6.1 Monitor resource usage against organisation targets, and investigate and rectify any deviations in accordance with organisation procedures
6.2 Ensure appropriate support and training is provided to individuals and teams who have difficulties in using resources to the required standard
6.3 Oversee systems, procedures and records associated with documenting resource acquisition and usage in accordance with organisation requirements
6.4 Analyse and interpret budget and financial information to monitor productivity and performance


1. Monitor budget processes

Performance Criteria:

1.1 Oversee the preparation of budgets in light of desired program performance outcomes and forward planning priorities
1.2 Ensure budget planning process is participatory and formats are clear and standardised
1.3 Ensure budgets are submitted for approval on time and in an appropriate format
1.4 Develop and prepare requirements and contracts with funding bodies in accordance with organisation procedures
1.5 Interpret and communicate the approved budget to other staff


2.Oversee implementation of systems for financial management and reporting

Performance Criteria:

2.1 Adhere to legal and organisation requirements in relation to financial management and reporting
2.2 Ensure that appropriate financial reports are prepared as required by the organisation and/or funding body
2.3 Oversee the development and implementation of book keeping, accounting systems and asset management to ensure that accurate and comprehensive records of income and expenditure are appropriately maintained
2.4 Undertake regular reconciliation against operational budgets and act upon any deviations as appropriate


3.Manage the use of funds

Performance Criteria:

3.1 Check actual income and expenditure against budgets at regular, identified intervals
3.2 Ensure expenditure is within agreed limits, does not compromise future spending requirements and conforms to organisation policy and procedures
3.3 Where there are actual or potential deviations from budget, notify the appropriate people and develop and implement proposals for corrective action
3.4 Where appropriate, ensure funds are invested in accordance with organisation procedures
3.5 Follow guidelines for the management of unspent funds


4.Develop and recommend funding options

Performance Criteria:

4.1 Undertake research to acquire funding and resources and report the results appropriately
4.2 Where appropriate, prepare funding submissions in accordance with relevant guidelines, maintain liaison with funding body to monitor progress of the submission, undertake negotiations and make revisions as necessary
4.3 Develop contingency plans to accommodate possible shortfalls in funding and resourcing


5.Develop and implement resourcing proposals to meet operational needs

Performance Criteria:

5.1 Develop resource proposals, taking account of client and stakeholder needs, organisation objectives and operational plans
5.2 Negotiate recommendations to vary operational plans to fit resource availability, with relevant personnel
5.3 Develop plans to maximise value gained from the organisation's resources
5.4 Develop and implement strategies to ensure the organisation's resource needs are met within the constraints of budget allocations, existing resources, contingencies and available resource providers


7.Manage property and equipment

Performance Criteria:

7.1 Follow organisation procedures when assessing suitability and safety of buildings and equipment
7.2 Ensure the organisation's asset register is maintained as required
7.3 Ensure upgrade plans for building and equipment maintenance are established and implemented as required
7.4 Adhere to all relevant occupational health and safety and other legislation
7.5 Ensure procedures are in place to achieve the most competitive pricing for goods and services

Learning Outcomes

Upon successful completion of this course you will have developed and applied the skills and knowledge required to demonstrate competency in the above elements.

Details of Learning Activities

Essential learning activities will take place during a series of 1 day workshops. You will also be required to undertake independent studies. Some of the learning activities that you will undertake are:
• Analysis of current case studies
• Self- reflection exercises
• Discussion groups relating to theoretical and practice-based topics
• Problem based activities

Reflecting on your own work content is a significant aspect of this course, and you will be given opportunities during the workshops to discuss and think about your practice.

All courses and learning activities will be supported and complemented by RMIT’s learning management tool “blackboard”. You will be required to participate in on line learning activities each month using the discussion board  forum.

Teaching Schedule

There are 10 workshops scheduled for this program. This unit is taught and assessed together with CHCORG610B: Manage change in a Community Sector organisation and CHCORG605B: Manage HR in a community sector organsiation and will be covered in detail in workshops 7, 8 and 9.


WorkshopDateClass ContentUnit(s) of competency and elements
7August 2014• Workforce development
• HR strategy and planning and link to org wide plans
• Recruitment
• Development
• HR Issues

Ensuring daily org practice covers:
• Duty of care
• Ethical behavior
• Principles of natural justice

• Budget plan
• Funding and income– monetary/ in kind
• Contracts/reporting
• Financial reports – P&L and Balance sheets
• Managing Resources – human and physical – systems, procedures, records
• Monitoring resource usage
• Auditing processes

Managing change
• Principles and practices of change management theory
• Linking change theory to practice – importance of reviewing org policy fits stakeholder needs
• Responding to community changes and trends
• Importance of community consultation strategies

CHCORG610B: Manage change in a Community Sector organisation

CHCORG605B: Manage HR in a community sector organsiation

CHCADMIN604B: Manage the finance, accounts, resources of an organisation

9September 2014
9October 2014

Learning Resources

Prescribed Texts

Robbins, Bergman, Stagg, Coulter; Management 6, Pearson


Other Resources

Additional resources will also be available in the learning management tool “Blackboard”. A set of readings will be made available to you prior to each workshop. A list of program specific resources, including journals and texts that may support you in the program, can also be found on the link to the RMIT library in “Blackboard”.

Overview of Assessment

Assessment will include a  written assessment, workplace visit, and blackboard discussion

Assessment Tasks

This course is assessed by the following tasks;

  • Blackboard discussion focusing on a successful funding application
  • Written report focusing on the financial management in your organisation or a program area you have been repsonsible for.
  • Workplace visit

Assessment Matrix

The assessment matrix demonstrates alignment of assessment tasks with the relevant course. These are available from the Program Co-ordinator.

Other Information

Assessment Tasks Submission Cover Sheet
You must complete a submission cover sheet for every piece of submitted work, including online submissions. This signed sheet acknowledges that you are aware of the plagiarism implications.

It is strongly advised that you attend all workshops in order to engage in the required learning activities, ensuring the maximum opportunity to gain the competency.

You will receive verbal and written feedback by teacher on your work. This feedback also includes suggestions on how you can proceed to the next stage of developing your competency. Information regarding student feedback can be found at:;ID=9pp3ic9obks7

Student Progress
Monitoring academic progress is an important enabling and proactive strategy to assist you to achieve your learning potential. The Student progress policy can be found at:;ID=vj2g89cve4uj1

Special consideration Policy (Late Submission)
All assessment tasks are required to be completed to a satisfactory level. If you are unable to complete any piece of assessment by the due date, you will need to apply for an extension. Information regarding application for special consideration can be found at:;ID=g43abm17hc9w

Academic Integrity and Plagiarism
RMIT University has a strict policy on plagiarism and academic integrity. For more information on this policy go to Academic Integrity Web site:;ID=kw02ylsd8z3n

Course Overview: Access Course Overview