Course Title: Administer Projects

Part B: Course Detail

Teaching Period: Term2 2008

Course Code: BAFI5113C

Course Title: Administer Projects

School: 650T TAFE Business

Campus: City Campus

Program: C4114 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact Email:hazel.sims@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Sylvia Baroutis

sylvia.baroutis@rmit.edu.au

Tel: 9925 5469

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit covers the skills and knowledge required to coordinate and administer aspects of a project, such as meetings, identifying key results, keeping within timelines and winding up the project on completion.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM407A Administer projects

Element:

Plan project administration

Performance Criteria:

1.1 The purpose, scope and objectives of projects are identified and recorded.
1.2 Project plans are developed that identify project activities and key milestones and timelines in accordance with the requirements of the project brief/contract in consultation with stakeholders.
1.3 Factors that affect timeframes are identified and addressed in project planning to ensure timeframes are realistic and achievable.
1.4 Project budgets are linked to key outcomes within projects and reporting mechanisms are incorporated to ensure payments are made/received as outcomes are achieved.
1.5 Project plans identify monitoring and reporting arrangements for project activities and budgets in accordance with organisational, statutory and auditing requirements.

Element:

Coordinate project administration

Performance Criteria:

2.1 Tasks and resources are allocated and monitored in accordance with project requirements.
2.2 Project expenditure is detailed in financial control systems, and monitored against project budgets in accordance with project plan.
2.3 Project timeframes and milestones are monitored and reported on to designated person/s in accordance with organisational requirements.
2.4 Project records are maintained in accordance with project and organisational requirements.

Element:

Finalise and review project administration

Performance Criteria:

3.1 Procedures for winding up projects are identified and completed in accordance with statutory, organisational and auditing requirements.
3.2 Project administration is reviewed against project plan and outcomes are measured and reported in accordance with organisational and task requirements.


Learning Outcomes



Details of Learning Activities

Learning activities will include class-based theory and discussions based on resources on the Learning Hub and hand-outs.  Learning activities will reflect industry practice be conducted through presentations, observations, researching the Internet, library and videos.  Full time students will experience the Virtual Enterprise which will provide practical experience opportunities to complete assessment.


Teaching Schedule

FULL TIME

Week beginning  
Week 1

Course Guide

What do we know about projects?

Assessments

The Learning Hub

Form project groups (of three)

Internet

Virtual Enterprise (VE)

Assessments: note VE assessment due date will vary - to be negotiated with teacher.

Week 2

Initiation

Scoping a project/the project brief

Project Management job roles

Planning

Internet

Face to face class - Project group work

 

VE

Week 3Project Management life cycle

Face to face class - Project group work

VE

Week 4

The Project Plan - Work Breakdown Structure

Project Management skills

Implementation

Face to face class - Project group work

Video: Flowcharting the Project

VE

Week 5Implementation and control

Face to face class - Project group work

VE

Week 6

Implementation and control

Project management tools

Face to face class - Project group work

VE

Week 7Cost, Scope, Time, Quality, HR, Procurement, Risk, Communication

Face to face class - Project group work

VE

Week 8

Finalise and review project administration

Project documents: winding up processes including evaluation and feedback

Face to face class - Project group work

VE

 

Week 9Presentations

Presentations (20%)

Project due: (50%)

VE Assessment due (30%) *Negotiate date with your teacher*

Week 10  
Week 11  
Week 12  
Week 13  
Week 14  
Week 15  
Week 16  
Week 17Feedback and review 
Week 18Feedback and review 

PART TIME _______________________________________

Week beginning  
Week 1

Course guide

What do we know about projects?

Assessments

The Learning Hub

Form project groups

The Learning Hub

Form virtual team

Week 5

Initiation

Scoping a project/the project brief

Project Management job roles

Planning

Project Management life cycle

ONLINE (10%)
Week 6

The Project Plan - Work Breakdown Structure

Project Management skills

Implementation

Implementation and control

Project management tools

Cost, Scope, Time, Quality, HR, Procurement, Risk, Communication

ONLINE (10%)
Week 7

 

Finalise and review project administration

Project documents: winding up processes including evaluation and feedback

ONLINE (10%)
Week 8 

Presentations

Presentations (20%)

Project due: (50%)

Online submission (30%)

   
   
   
   
   
   
   
   
   
   
   
Week 17 Review and feedback 
Week 18 Review and feedback 


Learning Resources

Prescribed Texts

Nil.  Refer to the Learning Hub for this course.


References


Other Resources


Overview of Assessment

Students must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, practical project and tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research, where appropriate in the Virtual Enterprise, in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.


Assessment Tasks

FULL TIME

Virtual Enterprise Project (30%) - Due one week after scheduled dept. rotation
Students will collect specific documents as evidence of tasks completed while working in the Administration Department in the Virtual Enterprise. These documents will demonstrate the student’s ability to demonstrate the skills and knowledge as set out in the Evidence Guide of this competency. The portfolio content guide can be viewed on the RMIT Learning Hub for this course.

The portfolio is due one week after the conclusion of the students scheduled rotation in the Administration Department of the Virtual Enterprise.

Project and administration file - Due Week 9 (50%)

A group of three students will submit a report which describes the business project they have administered including the planning, coordination, finalisation and review of the project. The nature of the project will be negotiated and approved by the teacher prior to commencement and submitted in writing by Week 2 using the Project Topic Agreement form on the Learning Hub. A marking criteria sheet is located on the Learning Hub. Students will produce a real project with a tangible outcome.

Project Presentation – Week 9 (20%)
The project group will present a 12 minute in-class oral presentation about their project and its administration. The project’s progress will be demonstrated in detail and shown to the class during the presentation. Each student will in turn identify the project brief, the planning tools used, monitoring tools and evaluate the outcome of the project.

PART TIME

Project and administration file - Due Week 9 (50%)

A group of three students will submit a report which describes the business project they have administered including the planning, coordination, finalisation and review of the project. The nature of the project will be negotiated and approved by the teacher prior to commencement and submitted in writing using the Project Topic Agreement form on the Learning Hub. A marking criteria sheet is located on the Learning Hub. Students will produce a real project with a tangible outcome.   Refer to weekly uploaded project tools to use for the project on the Learning Hub for this course.

Online discussions: Due on the scheduled online weeks (3 weeks x 10% each = 30%)

Refer to the questions on the Discussion board in Weeks 5, 6 and 7.

Project Presentation – Week 8 (20%)
The project group will present a 12 minute in-class oral presentation about their project and its administration. The project’s progress will be demonstrated in detail and shown to the class during the presentation. Each student will in turn identify the project brief, the planning tools used, monitoring tools and evaluate the outcome of the project


Assessment Matrix

FULL TIME = FT

PART TIME = PT

COMPETENCY = Y

Project

(50%)

Presentation

(20%)

VE Project

(30%

Online Discussion

(30%)

Plan project administrationFT/PTFT/PTFTPT
Co-ordinate project administrationFT/PTFT/PTFTPT
Finalise and review project administrationFT/PTFT/PTFTPT

Other Information

Grading
A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece an NYC (Not Yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.

Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

All of your written assessment must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.

Staple your assignment. Please do not place in plastic binders or plastic pockets.

Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover Sheets are available near the lifts on Level 13.

You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

Late Submission of Work or Assessment
Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the course coordinator and submitted via Reception on Level 13, Building 108. Documentary evidence should be provided Note: Extensions are not automatically granted

Course Overview: Access Course Overview