Course Title: Administer Projects

Part B: Course Detail

Teaching Period: Term2 2009

Course Code: BAFI5113C

Course Title: Administer Projects

School: 650T TAFE Business

Campus: City Campus

Program: C4114 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit covers the skills and knowledge required to coordinate and administer aspects of a project, such as meetings, identifying key results, keeping within timelines and winding up the project on completion.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM407A Administer projects


Plan project administration

Performance Criteria:

1.1  Identify and record the purpose, scope and objectives of projects.

1.2 Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the rquirements of the project brief/contract and in consultation with stakeholders.

1.3 Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable.

1.4 Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved.

1.5 Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements.


Coordinate project administration

Performance Criteria:

2.1 Allocate and monitor tasks and resources in accordance with project requirements.

2.2 Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan.

2.3 Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements.

2.4 Maintain project records in accordance with project and organisational requirements.


Finalise and review project administration

Performance Criteria:

3.1 Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements.

3.2 Review project administration against project plan and measure and report outcomes in accordance with organisational and task requirements.

Learning Outcomes

Details of Learning Activities

Learning activities will include class-based theory and discussions based on the textbook, industry practice, presentations, observations, researching the internet, library and DVDs.  Students will be expected to have access to a workplace and/or small group to apply their learning.

Teaching Schedule

Week beginning  
Week 1Course  Guide
What do we know about projects?
The Learning Hub
Form project groups
Week 2Plan project administrationSee Learning Hub for content
Week 3Coordinate project administrationSee Learning Hub for content
Week 4Coordinate project administrationSee Learning Hub for content
Week 5Coordinate project administration See Learning Hub for content
Week 6  
Week 7  
Week 8  
Week 9 - Mid semester break  
Week 9  
Week 10  
Week 11  
Week 12  
Week 13  
Week 14  
Week 15  
Week 16  
Weeks 17 and 18Finalise and review project administrationProject due: (70%)
Presentation: (30%)

Learning Resources

Prescribed Texts

Refer to the Learning Hub for course notes.


Other Resources

Note that there will be a materials cost of approximately $20.

Overview of Assessment

Students must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, practical project and tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research, where appropriate in the Virtual Enterprise, in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.

Assessment Tasks

Project and Administration File – Due Week 13 (70%)
A small group of three students will submit a report which describes the business project they have administered including the planning, coordination, finalisation and review of the project. Students will use the proformas to control and monitor their project which are available on the Learning Hub for this course. The nature and scope of the project will be negotiated and approved by the teacher prior to commencement and submitted in writing by Week 2 using the Project Topic Agreement form which is available on the Learning Hub. A marking criteria sheet is located on the Learning Hub. Students will produce a real project with a tangible outcome.

Project Presentation – Week 17 (30%)
The project team of three students will present a 15 minute in-class oral presentation about their project and its administration. The project team will also show evidence of their project. The project’s progress will be demonstrated in detail and techniques for monitoring and controlling the quality of the project will be evident to the audience. Each student will in turn identify the project brief, the planning tools used, monitoring tools and evaluate the outcome of the project.

Assessment Matrix

Plan project administrationYESYES
Coordinate project administrationYESYES
Finalise and review project administrationYESYES

Other Information

A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece an NYC (Not Yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.

Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

All of your written assessment must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.

Staple your assignment. Please do not place in plastic binders or plastic pockets.

Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover Sheets are available near the lifts on Level 13.

You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

Late Submission of Work or Assessment
Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the course coordinator and submitted via Reception on Level 13, Building 108. Documentary evidence should be provided Note: Extensions are not automatically granted.

Employability Skills
This course/competency includes the employability skills listed below which are assessable under the Business Services Training Package.

In order to be able to effectively demonstrate the required employability skills during the course, students should participate and aim to attend punctually.  Students are required to contribute to 80% plus of the required classes.  Please note that employability skills are assessed across the entire program.

Employability skills are a core component of the competency and if a student is unable to effectively demonstrate these skills, a mark of NYC (Not Yet Competent) will be given for the course.

Employability skills identified for this course are:

Problem solving
Initiative and enterprise
Planning and organising

From July 2008 students issued with Training Package qualifications have been informed by their Registered Training Organisation that Employability Skills Summaries for Training Package qualifications can be downloaded from  Registered Training Organisations are required to add the mandatory sentence providing the URL for the Employability Skills Summaries to Training Package to qualification testamurs from 1 January 2009.  The Australian Qualification Framework Implementation Handbook has been amended to show this requirement.

Course Overview: Access Course Overview