Course Title: Organise Meetings

Part B: Course Detail

Teaching Period: Term2 2009

Course Code: OFFC5134C

Course Title: Organise Meetings

School: 650T TAFE Business

Campus: City Campus

Program: C4114 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact

Name and Contact Details of All Other Relevant Staff

Nominal Hours: 20

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit covers the skills and knowledge to organise meetings including agendas, papers, participants and minutes. This unit is related to BSBADM307A Organise schedules and BSBADM502A Manage meetings.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM405A Organise Meetings


Make meeting arrangements

Performance Criteria:

1.1 Identify type of meeting and its purpose.

1.2 Identify and comply with any legal or ethical requirements.

1.3 Identify requirements of meeting and participants.

1.4 Make meeting arrangements in accordance with requirements of meeting.

1.5 Advise participants of meeting details.


Prepare documentation for meetings

Performance Criteria:

2.1  Prepare Notice of Meeting, Agenda and meeting papers are in accordance with meeting requirements.

2.2 Check documentation for accuracy and any errors.

2.3 Distribute documentation to participants within designated time lines.

2.4 Prepare spare sets of documents.


Record and produce minutes of meeting

Performance Criteria:

3.1 Take notes with the required speed and accuracy to ensure an accurate record of the meeting.

3.2 Produce minutes that reflect a true and accurate account of the meeting.

3.3 Check minutes for accuracy and submit for approval by the nominated person.

3.4 Despatch copies of minutes within designated time lines.

Learning Outcomes

Details of Learning Activities

Learning activities will include class-based theory and discussions based on the textbook, industry practice, presentations, observations, recording minutes taken at the "Administer Projects" meeting times, researching the Internet, library and DVDs. Students will have access to workplace to apply their learning.

Teaching Schedule

Week beginning  
Week 1Course Guide
What do we know about meetings in the workplace?
Week 2  
Week 3  
Week 4  
Week 5  
Week 6Make meeting arrangements In class activities
Week 7Preparing documentation for meetings In class activities
Week 8Recording and producing minutes of meetings In class activities
Week 9 Mid-semester break  
Week 9Recording and producing minutes of meetingsCommunity Meeting Assessment due 60%
Week 10  
Week 11  
Week 12  
Week 13  
Week 14  
Week 15  
Week 16 Set of full meeting documents (four meetings) due 40%
Weeks 17 and 18 Feedback and review

Learning Resources

Prescribed Texts

Custom Text: Aspire, (2008) RMIT TAFE Business School Certificate IV, Organise Meetings


Other Resources

Overview of Assessment

Students must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, practical project and tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research, in the Practice Firm and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.

Assessment Tasks

Community Meeting Report – Due Week 9 (60%)

The student will attend as an observer one community meeting held at the Melbourne City Council/Port Phillip or their local Council.  Please refer to the marking criteria guide found on the Learning Hub.  Students will write a business report and attach evidence of the meetings as an appendix to the report.



In-class meetings - Due Week 16 (40%)

The student will take minutes at four in-class meetings for the Administer Projects competency.  Please refer to the marking criteria guide found on the Learning Hub.  Students will provide a copy of the meeting notes, meeting documents and a full set of minutes for each of the four meetings held during the semester.

Assessment Matrix

 Community meeting report (60%)Project team minutes (40%)
Make meeting arrangementsYESYES
Preparing documentation for meetingsYESYES
Recording and producing minutes of meetings YES

Other Information


A pass in an assessment piece will result in a grade for the student.  Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece an NYC (Not Yet Competent) grade will be given.  Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given.  Where competency for all elements of competency is not achieved, an overall NN grade will result. 

Submission of written work/assessment

All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

 All of your written assessment must be lodged by the due date in the format specified for the particular assessment task.Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.





 Staple your assignment.Please do not place in plastic binders or plastic pockets.

 Attach a signed Assignment Cover Sheet to each submission of written work or assessment.Cover Sheets are available near the lifts on Level 13.

 You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

 Late Submission of Work or Assessment

Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered.  Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment.  Completed applications are to be addressed to the course coordinator and submitted via Reception on Level 13, Building 108.  Documentary evidence should be provided Note:  Extensions are not automatically granted.



All of your written work must confirm with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.  Students are advised to refer to the RMIT Writing Style Guide, version 7 found at guide



Employability Skills

This course/competency includes the employability skills listed below which are assessable under the Business Services Training Package.

In order to be able to effectively demonstrate the required employability skills during the course, students should participate and aim to attend punctually.  Students are required to contribute to 80% plus of the required classes.  Please note that employability skills are assessed across the entire program.

Employability skills are a core component of the competency and if a student is unable to effectively demonstrate these skills, a mark of NYC (Not Yet Competent) will be given for the course.

Employability skills identified for this course are:

Planning and organising

From July 2008 students issued with Training Package qualifications have been informed by their Registered Training Organisation that Employability Skills Summaries for Training Package qualifications can be downloaded from  Registered Training Organisations are required to add the mandatory sentence providing the URL for the Employability Skills Summaries to Training Package and qualification testamurs from 1 January 2009.  The Australian Qualification Framework Implementation Handbook has been amended to show this requirement.

Course Overview: Access Course Overview