Course Title: Set up and operate a computerised accounting system
Part B: Course Detail
Teaching Period: Term1 2009
Course Code: COSC5939C
Course Title: Set up and operate a computerised accounting system
School: 650T TAFE Business
Campus: City Campus
Program: C4169 - Certificate IV in Financial Services (Accounting)
Course Contact : Jenny Wotzko
Course Contact Phone: +61 3 9925 5701
Course Contact Email: jennifer.wotzko@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Susan Naser
Nominal Hours: 80
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
Maintain financial records ACCT5180C (BSBCMN308A) is a pre-requisite to this course as it focuses on the knowledge and skills required to perform equivalent functions in a manual accounting system.
Course Description
This unit covers the competency to establish and operate under supervision, a computerised accounting system.
You will learn the skills and knowledge required to set up a computerised accounting system, maintain the general ledger and subsidiary ledger accounts, enter a wide variety of transactions, produce both management and financial reports and ensure the system’s integrity.
If you are undertaking this course in Melbourne from semester 2, 2012 onwards your teacher will advise you if you require access to a computer for the course. It is recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus outside class times.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
FNSACCT407B Set up and operate a computerised accounting system |
Element: |
1. Implement an integrated accounting system |
Performance Criteria: |
1.1 The general ledger and chart of accounts are implemented in accordance with organisational requirements |
Element: |
2. Process transactions within the system |
Performance Criteria: |
2.1 Input data is collated, coded and classified before processing |
Element: |
3. Maintain the system |
Performance Criteria: |
3.1 Any new general ledger accounts, customer, supplier, inventory and fixed asset records are added as required |
Element: |
4. Produce reports |
Performance Criteria: |
4.1 Reports to indicate the financial performance and financial position of the organisation are generated |
Element: |
5. Ensure system integrity |
Performance Criteria: |
5.1 Regular back-ups of the system are made to ensure against loss or corruption of data |
Learning Outcomes
Details of Learning Activities
Each week students will be introduced to a new aspect of the accounting process using a computerised accounting package, with practical demonstrations of how and why each procedure is followed.
Students will complete exercises in class which will be assessed, participate in group discussions, problem solving and project completion in a mock work environment.
Teaching Schedule
Week | Week Beginning |
Topic as per Student Course Guide | Classwork and Assessment | Performance Criteria |
1 |
Feb 9 | Introduction to course/MYOB |
Introduction to course including review of course guide, weekly program, assessment guide and introduction to MYOB software.
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1.1 & 1.4 |
2 |
Feb 16 | Chapter 3 – Cash Accounting | Processing purchases when cash is paid out, processing sales when cash is received, using MYOB’s Recurring Transaction feature, understanding a bank statement, updating records using MYOB’s bank entry feature, reconciling MYOB with the bank statement, generating and printing reports and producing an accurate bank reconciliation statement. |
2.1,2.2,3.1,3.3 & 4.4 |
3 | Feb 23 | Chapter 3 – Cash Accounting (CONT) |
Revision – Test 1
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4 | March 2 | Chapter 4 – Accounts Payable |
TEST 1 (20%) Recording purchases made on credit, cash historical purchases, payments for goods and services, updating supplier details and accessing account information and printing reports. |
1.2,1.3, 2.1,2.2, 3.1 - 3.3 & 4.1 - 4.4 |
5 | March 9 | Chapter 4 – Accounts Payable (CONT) |
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6 | March 16 | Chapter 4 – Accounts Payable (CONT) | ||
7 | March 23 | Chapter 5 – Accounts Receivable | Recording sales made on credit, cash, historical sales, receipts for goods and services, updating customer details and accessing account information and printing reports. |
1.2,1.3, 2.1,2.2, 3.1 - 3.3, 4.1 - 4.4 |
8 | March 30 | Chapter 5 – Accounts Receivable (CONT) |
Revision – Test 2
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April 6 | SEMESTER BREAK APR 9TH – APR 15TH | |||
9 | April 13 | Chapter 10 – Maintain Asset and Inventory Records |
TEST 2 (20%)
Using MYOB’s AssetManager program, creating a new AssetManager company file, editing asset groups, recording assets, setting diminishing value depreciation value depreciation rates, processing diminishing value depreciation, recording the acquisition and disposal of assets and producing and understanding reports. |
1.1, 1.4, 3.1 - 3.3, & 4.1 - 4.4 |
10 |
April 20 | Chapter 10 – Maintain Asset and Inventory Records (CONT) |
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11 | April 27 |
Chapter 6 –Inventory
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TEST 3 (20%) Creating inventory systems, allocating general ledger accounts to track payments, inventory and sales of the items, setting the sales prices of items, setting the minimum quantities of items to prompt a reordering alert, setting opening balances of inventory and making inventory adjustments. |
1.2 - 1.4 & 2.1 - 2.6 |
12 | May 4 | Chapter 6 –Inventory (CONT) | ||
13 | May 11 | Chapter 9 – Computerised Payroll | Entering company payroll details correctly, entering employee details correctly, entering time sheet information correctly, paying employees with cash, cheque or electronic transfer, generating and printing reports and producing employee payment summaries (group certificates) | 1.1,1.2,2.1, 2.2, 4.1 & 5.1 - 5.3 |
14 |
May 18 | Chapter 7 – General Ledger | Creating a set of account books for various types of companies, selecting and editing an accounts list appropriate to each company, entering opening account balances using the General Journal, using Find Transaction to get account information, using General Journal Entries to correct opening balances, creating accounts and entering data to record Periodic Inventory, processing entries for prepayments, accruals and Prime Cost depreciation and customising and producing reports. Revision – Test 4 |
1.1 - 1.3, 2.1 - 2.6, 3.1 - 3.3 & 4.1 - 4.4 |
15 | May 25 |
TEST 4 (20%)
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16 | June 1 |
RE - SITS TESTS 1 & 2
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17 | June 8 |
RE- SITS TESTS 3 & 4
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18 | June 15 | Review of the Unit | Feedback |
Learning Resources
Prescribed Texts
Computer Accounting Using MYOB Business Software (Version 18) Euan Sutherland, Pearson Education Australia |
References
Other Resources
For information and tips on referencing, students may log on to the following website:
http://www.dlsweb.rmit.edu.au/bus/public/referencing
Overview of Assessment
Assessment may incorporate a variety of methods including in-class exercises, problem-solving exercises, assignments, group or individual projects, presentations and written or practical tests, as well as homework activities.
Other activities may be workplace-based or simulate work practices. These may include direct observation of workplace practices, verbal questioning and the presentation of a portfolio of evidence.
Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.
Assessment Tasks
Assessment Tasks will require the student to complete four tests in class. Each test is worth 20%. A folio of evidence must also be completed and submitted to the teacher upon request.
Assessment Matrix
Class Exercises | Tests 1 -4 | Folio of Evidence |
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FNBACC21A/01 Implement an integrated accounting system
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FNBACC21A/02 Process transactions within the system
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FNBACC21A/03 Maintain the system
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FNACC21A/04 Produce Reports
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FNBACC21A/05 Ensure system integrity |
Other Information
Upon completionof this unit of competency, students will have demonstrated the following Employability Skills:
- Communication
- Teamwork
- Problem Solving
- Initiative and enterprise
- Planning and organising
- Self - management
- Learning
- Technology
Attaininging these skills is vital as they will be continuously challenged in the work place.
Course Overview: Access Course Overview