Course Title: Administer projects

Part B: Course Detail

Teaching Period: Term2 2009

Course Code: BUSM6238C

Course Title: Administer projects

School: 650T TAFE Business

Campus: City Campus

Program: C4223 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact Email:hazel.sims@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 40

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None.

Course Description

This course describes performance outcomes, skills and knowledge required to perform the activities associated with the administrative aspects of a project, such as measurement, monitoring, reporting and winding up the project on completion.  The course focuses on the administration requirements within any project undertaken under the supervision of an experienced project manager.  The administrative skills are applied within the context of a project environment.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM407B Administer projects

Element:

Coordinate project administration

Performance Criteria:

2.1 Allocate and monitor tasks and resources in accordance with project requirements.
2.2 Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan.
2.3 Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements.
2.4 Maintain project records in accordance with project and organisational requirements.

Element:

Finalise and review project administration

Performance Criteria:

3.1 Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements.
3.2 Review project administration against project plan and measure and report outcomes in accordance with organisational and task requirements.

Element:

Plan project administration

Performance Criteria:

1.1 Identify and record the purpose, scope and objectives of projects.
1.2 Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders.
1.3 Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable.
1.4 Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved.
1.5 Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements.


Learning Outcomes


Students will demonstrate all elements of competency through a variety of methods including observation of presentations, the production of charts, use of project planning tools to assist with project monitoring, monitoring of timelines, milestones and budgets.  Students will produce a project which they will administer making necessary administrative arrangements within project plans, evaluation of the project monitoring processes and reports and evaluation of the outcomes of the administrative processes applied within the project(s).


Details of Learning Activities

Students must demonstrate an understanding of all elements of this competency to be deemed competent.  Assessment methods have been designed to measure achievements of each competency in a flexible manner.  Assessments will incorporate learning activities in the Virtual Enterprise; and in the classroom drawing from the notes provided on the Learning Hub, Internet and the Virtual Enterprise Network as sources of information.  A student’s work performance is assessed by the teacher as a demonstration of their competency across a variety of assessment tasks to ensure that this competency standard is being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group resarch in the VE and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students thoughout the duration of the course.


Teaching Schedule

 FULL TIME Learning ObjectiveActivity 
Week 1 What do we know about administering projects?

Discuss assessments

Toolbox

Learning Hub and handouts

Virtual Enterprise 

Week 2
 Plan project administration

In class theory: Learning Hub 

VE

Week 3  Plan project administration

In class theory: Learning Hub 

VE

Week 4
 Plan project administration

In class theory:  Learning Hub

VE

Week 5  Plan project administration

In class theory: Learning Hub 

VE

Week 6Plan project administration

In class theory: Learning Hub 

VE

Week 7 Coordinate project administration

In class theory: Learning Hub 

VE

Week 8 Coordinate project administration

In class theory: Learning Hub

VE

Week 9Mid semester break  
Week 9
 Coordinate project administration

In class theory: Learning Hub

 VE

Week 10  Coordinate project administration

In class theory: Learning Hub 

VE

Week 11 Coordinate project administration

In class theory: Learning Hub 

VE

Week 12
 Coordinate project administration

In class theory: Learning Hub

VE

Week 13  Coordinate project administration

In class theory: Learning Hub

VE

Week 14 Finalise and review project administration

In class theory: Learning Hub 

VE

Week 15 Finalise and review project administration

In class theory: Learning Hub

VE Assessment due 30%

VE

Week 16 Close administration project file

In class theory: Learning Hub

VE

Project File due 70%

Weeks 17 and 18Feedback and review  


Learning Resources

Prescribed Texts


Refer to handouts in class and the Learning Hub.


References


Other Resources

Project management DVDs and Microsoft Office Project software for Gantt Chart tracking and reporting.


Overview of Assessment

Students must demonstrate an understanding of all elements of a particular competency to be deemed competent.  Assessment methods have been designed to measure achievements of each competency in a flexible manner and incorporate required employability skills.  A range of assessment methods are used to assess practical skills and knowledge and include: class exercises, homework, practical project and tests.  A holistic assessment approach is taken using the Virtual Enterprise.  Students are advised they they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group based research in the Virtual Enterprise and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative and timely feedback is provided to the students thoughout the duration of the course.


Assessment Tasks

Administration Project File Report - Due Week 16 (70%)

As part of a project team, the student will describe their team role and perform the role on the Dreamweaver project in the VE.  The marking criteria for the administration of the project is found on the Learning Hub for this course.

Virtual Enterprise Assessment - Due Week 16 (30%)

Your department will create webpages in Dreamweaver as a group project and launch the website in Week 15.  You will play a team role in the Dreamweaver project and participate during the semester’s administration of the project held in the VE.  You will prepare a presentation at the launch meeting to your theory class.  Refer to the marking guide for this VE assessment found on the hub.


Assessment Matrix

FULL TIME

 

 

Administration project file: includes employability skills

(70%)

VE Project presentation: includes employability skills

 (30%)

Plan project administration YES YES
Coordinate project administration YES YES
Finalise and review project administration YESYES 

Other Information

Grading

A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given.  Where a pass is not achieved in any assessment piece a NYC (Not Yet Competent) grade will be given.  Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given.  Where competency for all elements of competency is not achieved, an overall NN grade will result.

Submission of written work/assessment

All you your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

All of your written work must be lodged by the due date in the format specified for the particular assessment task.  Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.

Staple your assignment. Do NOT use plastic binders or plastic pockets.

Attach a signed Assignment cover Sheet to each submission of written work or assessment. Cover sheets are available near the lifts on Level 13.

You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

Late Submission of Work or Assessment

Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered.  Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment.  Completed applications are to be addressed to the Course Cooordinator and submitted via Reception on Level 13, Building 108.  Documentary evidence should be provided.  Note: Extensions are not automatically granted.

All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.  Students are advised to refer to the RMIT Writing Style Guide, Version 7 found at www.rmit.edu.au/help/publishing-standards/style guide.

Employability Skills

This course/competency includes the employability skills listed below which are assessable under the Business Services Training Package: http://employabilityskills.training.com.au

In order to be able to effectively demonstrate the required employability skills during the course, students should participate and aim to attend punctually.  Students are required to contribute to 80% plus of the required classes.  Please note that employability skills are assessed across the entire program.

Employability skills are a core component of the competency and if a student is unable to effectively demonstrate these skills, a mark of NYC (Not Yet Competent) will be given for the course.

Employability skills identified for this course are:

Communication, teamwork, pleanning and organising, self-management, learning, technology.

Course Overview: Access Course Overview