Course Title: Design and develop complex text documents
Part B: Course Detail
Teaching Period: Term2 2012
Course Code: COSC5945C
Course Title: Design and develop complex text documents
School: 650T TAFE Business
Campus: City Campus
Program: C4223 - Certificate IV in Business Administration
Course Contact : Sylvia Baroutis
Course Contact Phone: +61 03 9925 5469
Course Contact Email:firstname.lastname@example.org
Name and Contact Details of All Other Relevant Staff
Refer to class timetable for teacher contacts
Program information: Sylvia Baroutis (Program Manager) email@example.com
Nominal Hours: 100
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
This course covers the skills and knowledge required to design and develop business documents using complex technical features of word processing software.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title:
BSBITU401A Design and develop complex text documents
Add complex tables and other data
1. Insert a standard table into document, changing cells to meet information requirements
Design complex documents
1. Design document structure and layout to suit purpose, audience and information requirements of the task
Prepare to produce word processed documents
1. Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed
1. Use complex operations in the development of documents, to achieve required results
Details of Learning Activities
Full-time students - Learning activities will include class-based exercises, demonstration and observation in order to develop competency, including the underpinning skills and knowledge required for this unit. Students will have access to the Virtual Enterprise (simulated business office environment) to put into practice the advanced word processing skills in context with available resources. (This unit is co-delivered with OFFC5208C/BSBWRT401A Write complex documents and EASC5040C/BSBSUS301A Implement and monitor environmentally sustainable work practices - refer to separate course guides and asesssment instructions.
Part-time students - Students will complete and submit practical exercises from the required text in order to develop competency, including the underpinning skills and knowledge required for this unit.
|Week||Content & Element of competency||Assessments|
|25 June||Introduction & Prepare to produce word processed documents|
|Week 1 - 2 July||All elements of competency - Topic 1 - Document layout review pages 1-9|
|Week 2 - 9 July||All elements of competency - Topic 2 - Working with tables pages 11-20||Consolidation task 1 page 20|
|Week 3 - 16 July||All elements of competency - Topic 3 - Creating templates and designing forms pages 22-39||Consolidation task 2 page 30 & Consolidation task 3 page 29|
|Week 4 - 23 July||
All elements of competency - Topic 4 - Inserting shapes & WordArt pages 41-47
Topic 5 - Complex mail merge pages 48-70
Note: Full-time students continue in Virtual Enterprise class also where directed.
|Consolidation tasks 4 & 5 pages 46 & 47|
|Week 5 - 30 July||Student Study Week - No Formal Classes|
|Week 6 - 6 Aug||
All elements of competency - Topic 6 - Working with long documents (particularly useful for report writing skills) pages 71-92
Note: Full-time students THEORY CLASS ONLINE Refer to myRMIT unit Blackboard for instructions
|Consolidation task 6 page 88|
|Week 7 - 13 Aug||All elements of competency - Topic 7 - Expanding and enhancing documents pages 96-111||Consolidation tasks 7, 8 & 9 pages 101, 102 & 111|
|Week 8 - 20 Aug||All elements of competency - Topic 8 - Inserting charts and SmartArt pages 112-122||Consolidaiton tasks 10, 11 & 12 pages 116, 117 & 122|
|27 Aug||Mid semester break|
|Week 9 - 3 Sept||All elements of competency - Topic 9 - Adding comments, tracking changes & comparing content||Consolidation task 13 on page 139|
|Week 10 - 10 Sept||All elements of competency - Topic 10 - Calculations in Word pages 133-139||
Full time: Submitted soft copy draft Reflective Records Virtual Enterprise Sustainability Project.
Part time: Assessment of workstation at work or at home to myRMIT Studies unit Blackboard as instructed.
|Week 11 - 17 Sept||All elements of competency - Topic 11 - Customising and automating tasks pages 140-156||
Consolidation tasks 14 & 15 pages 153 & 154
Also type your responses to the Terms & concepts review on page 156, your teacher may ask you to explain about when and how you would use a macro in a Word document.
|Week 12 - 24 Sept||All elements of competency - Topic 12 Creating a master document page 157||Complete Workplace Scenario 6 on pages 163-164|
|Week 13 - 1 Oct||
All elements of competency - Full-time students are to attend the Diploma of Business Administration Student Conference. Work on VE Project
Part-time students theory class online
|Week 14 - 8 Oct||All elements of competency - Skills review||Skills challenge 1 & 2 pages 169-171|
|Week 15 - 15 Oct||All elements of competency - Skills review||Final collated, proofread folio submitted in sequence with Assignment Cover Sheet. Arrangement to be made with individual teachers for delivery|
|Week 16 - 22 Oct||All elements of competency - Skills review||Assessment review and feedback where required.|
|Week 17 - 29 Oct||Re-submission if required||Special consideration process and teacher consultation applies|
Tilde skills, Design and Develop Complex Text Documents plus Challenges and Assessment Tasks plus Challenges in Manage Business Document Design and Development, Microsoft Word 2010, 2nd Edition, Tilde Publishing and Distribution.
Dobson, A. Touch Typing in 10 hours, Oxford UK, 2009
Duffy, J. Illustrated Series, Microsoft Word 2010 Brief, Cengage Learning, 2011
Zimmermann, Zimmermann, Pinard & Shaffer. New Perspectives on Microsoft® Word 2010: Comprehensive, 1st Edition, Cengage Learning, 2011.
Students to download exercise files to their USB from http://www.thetildegroup.com/aus/catalogue/results.cfm?searchtype=2&isbn1=0792&x=0&y=0
Overview of Assessment
Students must demonstrate an understanding of all elements of a particular unit of competency to be deemed competent. Students are advised that they will be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.
Assessment methods have been designed to measure achievements of each competency. Assessments will incorporate a variety of methods: direct questioning combined with review of documents with complex design, demonstration of techniques, oral or written questioning to assess knowledge of word processing software functions.
In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.
The critical aspects for assessment and evidence required to demonstrate competency in this unit are production of text documents using advanced software functions and application of document design principles.
You are required to complete a series of weekly tasks to compile as a Portfolio of Evidence and full-time students are required to submit your Draft Reflective Records Virtual Enterprise, Sustainability Project report for review in Week 10. You must successfully complete all set tasks to be deemed competent in this unit.
In the modern office it has become essential to have advanced word processing skills, to better manage working with longer and more complex documents. Throughout this semester you will develop advanced skills which will focus on; create and manage complex documents effectively, emphasise features and functions for automating tasks and manage large documents effectively through self-directed learning.
Portfolio of Evidence
Students will complete set exercises from the textbook to develop the required skills for this unit, and submit a portfolio of evidence through myRMIT Studies unit Blackboard in the weeks indicated on the course guide, your work will then be checked in class by your teacher and assessed.
The portfolio items will be submitted progressively over the semester for assessment and feedback during class time/online. In week 15 all portfolio documents are to be checked and reviewed and submitted to your class teacher with the BTS Assignment Cover Sheet completed and stapled to the front of your portfolio (no plastic pockets or folders).
All documents should be proofread for any spelling, grammatical and formatting errors prior to any submission. IMPORTANT: You must back-up your work regularly to your USB and H: drive, never work on files directly from your USB instead copy to your H:drive first then back-up, deleted and corrupted files cannot be recovered – be responsible for your own documents at all times shared student files will not be accepted.
NOTE: Assessment tasks need to be submitted via Blackboard and viewed on screen during class time when requested by the teacher.
You should ensure that you:
•Submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at http://rmit.edu.au/browse;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work for assessment is available on blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Jill Bloggs, 324567, Task 2, COSC5945C Design & Develop complex text docs, Page 1 of 10.
Required skills - keyboarding skills to enter text and numerical data - Full-time students will be observed in class throughout the semester to assess their keyboarding skills. Part-time students will be required to make an appointment with their teacher for assessment of this part of the competency.
• communication skills to clarify requirements of documents
• keyboarding skills to enter text and numerical data
• literacy skills to edit and proofread documents, creating documents with a complex, organised structure of linked paragraphs which use simple and complex syntactic structure
• numeracy skills to collate and present data, graphs and annotated referencesproblem-solving skills to use processes flexibly and interchangeably.
• formatting styles and their effect on formatting, readability and appearance of documents
• organisational requirements for ergonomics, work periods and breaks, and conservation techniques
• organisational style guide.
|Element||Portfolio of Evidence (submitted progressively and collated at the end of semester)|
|1. Prepare to produce word processed documents||x|
|2. Design complex documents||x|
|3. Add complex tables and other data||x|
|4. Produce documents||x|
Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.
You need to demonstrate you are competent in each element of the unit of competency you are studying. You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you pass that unit of competency.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognised against industry standards and employability skills.
Final Grades Table:
|CHD||Competent with High Distinction|
|CDI||Competent with Distinction|
|CC||Competent with Credit|
|CAG||Competency Achieved – Graded|
The grading is according to the following criteria:
1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK
Student must be able to design complex documents by evaluating tasks to improve efficiency and suggesting improvements to the structure and design of existing systems. Also must demonstrate a high level of ability to complete all tasks independently as per the specifications as well as demonstrating a high level of initiative in individual approach to developing and maintaining complex word processed documents.
2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE LEARNING
Students are required to actively participate in coaching and mentoring sessions (scheduled classes in labs and the Virtual Enterprise simulated office to improve level of standard service. Students should be able to demonstrate a thorough understanding of all applicable word processing functions in all the assessment tasks, whilst following safe work practices throughout.
3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING
Students are required to demonstrate their problem solving skills in order to analyse document requirements and using online help, manuals and user documentation. Students should demonstrate ability to determine appropriate strategies to respond to user requests, diagnosing customer service complaints and taking steps to improve the service, making decisions about classification and storage of records. Maintenance of existing business technology and planning for future requirements using business technology such as computers, word processing programs and printers should also be considered.
4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT
Students are expected to organise work schedules and meetings, determine and plan future business technology requirements and plan task organisation to meet time lines specified on the weekly submission schedule. Students also must ensure that they evaluate own performance and identify areas for improvement and this is demonstrated throughout the semester. They should manage time and ensuring ergonomic requirements are met by; planning and reviewing own work and use judgement and discretion with confidential information
5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK
Students should be able to communicate with colleagues and customers to gather information about their needs and to provide services; listening to and following complex oral instructions, proofreading and editing, writing clear and detailed instructions. Agree on the purpose and structure of documents with colleagues and clients, collecting feedback from colleagues and assessor. Contributions to relevant class discussions and scheduled Collaborate sessions will be observed where applicable. In addition your tasks should demonstrate a very good understanding of strategies for a collaborative approach designing and developing complex text documents in the workplace.
Elements and Performance Criteria Covered in Textbook Exercises/Assessment
1. Prepare to produce word processed documents
1.1. Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed Download OH&S Appendix: II Workplace scenarios: 1-12
1.2. Identify document purpose, audience and presentation requirements, and clarify with relevant personnel as required Topics: 1-7 Workplace scenarios: 1-12
1.3. Identify organisational requirements for text-based business documents to ensure consistency of style and image Topics: 1-7 Consolidation tasks: 1-8 Workplace scenarios: 1-12
1.4. Evaluate complex technical functions of the software for their usefulness in fulfilling the requirements of the task Topics: 1-7 Workplace scenarios: 1-12 Appendix: I-II
1.5. Match document requirements with software functions to provide efficient production of documents Topics: 1-7 Workplace scenarios: 1-12 Appendix: I-II
2. Design complex documents
2.1. Design document structure and layout to suit purpose, audience and information requirements of the task Topics: 1-3, 6, 7 Consolidation tasks: 1-8 Workplace scenarios: 1-12
2.2. Design document to enhance readability and appearance, and to meet organisational and task requirements for style and layout Topics: 1-3, 6, 7 Consolidation tasks: 1-8 Workplace scenarios: 1-12
2.3. Use complex software functions to enable efficient manipulation of information and other material, and ensure consistency of design and layout Topics: 1, 2, 4, 5, 6 Consolidation tasks: 1-8 Workplace scenarios: 1-12
2.4. Use manuals, user documentation and online help to overcome problems with document design and production Topics: 1-7 Workplace scenarios: 1-12 Appendix: I-II
3. Add complex tables and other data
3.1. Insert a standard table into document, changing cells to meet information requirements Topics: 1, 2, 4 Consolidation tasks: 1, 6 Workplace scenarios: 1-3
3.2. Format rows and columns as required Topics: 1, 2, 4 Consolidation tasks: 1, 6 Workplace scenarios: 1-3
3.3. Insert images and other data, formatting as required Topics: 1, 3, 4, 6, 7 Consolidation tasks: 1-8 Workplace scenarios: 1-12
4. Produce documents
4.1. Use complex operations in the development of documents, to achieve required results Topics: 1-7 Consolidation tasks: 1-8 Workplace scenarios: 1-12
4.2. Preview, adjust and print documents in accordance with organisational and task requirements Topics: 1, 2, 5, 6 Consolidation tasks: 1, 4 Workplace scenarios: 5-12
4.3. Name and store documents in accordance with organisational requirements and exit the application without information loss/damage Topics: 1-7 Consolidation tasks: 1-6 Workplace scenarios: 1-12
4.4. Prepare documents within designated time lines and organisational requirements for speed and accuracy Topics: 1, 2, 5, 6 Consolidation tasks: 1-8 Workplace scenarios: 1-12 Appendix I
Course Overview: Access Course Overview