Course Title: Organise meetings

Part B: Course Detail

Teaching Period: Term2 2009

Course Code: OFFC5201C

Course Title: Organise meetings

School: 650T TAFE Business

Campus: City Campus

Program: C4223 - Certificate IV in Business Administration

Course Contact : Hazel Sims

Course Contact Phone: +61 3 9925 1316

Course Contact Email:hazel.sims@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 20

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None.

Course Description

This course describes the performance outcomes, skills and knowledge required to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation.  This course focuses on organising and recording meetings across a variety of meeting settings. 


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBADM405B Organise meetings

Element:

Make meeting arrangements

Performance Criteria:

1.1 Identify type of meeting and its purpose.
1.2 Identify and comply with any legal or ethical requirements.
1.3 Identify requirements of meeting and participants.
1.4 Make meeting arrangements in accordance with requirements of meeting.
1.5 Advise participants of meeting details.

Element:

Prepare documentation for meetings

Performance Criteria:

2.1 Prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements.
2.2 Check documentation for accuracy and correct any errors.
2.3 Distribute documentation to participants within designated time lines.
2.4 Prepare spare sets of documents.

Element:

Record and produce minutes of meeting

Performance Criteria:

3.1 Take notes with the required speed and accuracy to ensure an accurate record of the meeting.
3.2 Produce minutes that reflect a true and accurate account of the meeting.
3.3 Check minutes for accuracy and submit for approval by the nominated person.
3.4 Despatch copies of minutes within designated time lines.


Learning Outcomes



Details of Learning Activities

Students must demonstrate an understanding of all elements of this competency to be deemed competent.  Assessment methods have been designed to measure achievements of each competency in a flexible manner.  Assessments will incorporate learning activities in the Virtual Enterprise; and in the classroom drawing from the textbook, Internet and the Virtual Enterprise Network as sources of information.  A student’s work performance is assessed by the teacher as a demonstration of their competency across a variety of assessment tasks to ensure that this competency standard is being met.

Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research in the VE and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.


Teaching Schedule

FULL TIME

Study weekLearning objectiveActivity
Week 1What do we know about organising meetings?Discuss assessments

Toolbox
Textbook
Virtual Enterprise
Week 2  
Week 3  
Week 4  
Week 5  
Week 6  
Week 7 Make meeting arrangements
 VE
In class theory: Chapter 10
Chapter 10
Week 8 Prepare documentation for meetings
 VE
In class theory: Chapter 10
Week 9
and mid semester break
 Record and produce minutes of meeting
 VE
In class theory: Chapter 10
Week 10 Record and produce minutes of meeting
 VE
In class theory: Chapter 10
Week 11  Community Meeting Assessment due 70%
Week 12  
Week 13  
Week 14 
Week 15  VE Assessment presentation in theory class due 30%
Week 16  
Week 17Feedback and review 
Week 18Feedback and review 


Learning Resources

Prescribed Texts

The Business Communication Handbook, Eighth Ed, Judith Dwyer, Pearson

978144250266


References


Other Resources


The Learning Hub  and Virtual Toolbox: Organise Meetings.


Overview of Assessment

Students must demonstrate all elements of competency through a variety of methods showing their understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, the preparation, conduct and preparation of meeting minutes and distribution of same through a holistic assessment in the Virtual Enterprise. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.

Learning activities include class-based discussions, exercises, small group work, online activities, meetings, reading and reflection on various activities together with independent and group based research in the Virtual Enterprise and in order to develop competency including the underpinning skills and knowledge.

In addition to the assessments, formative and timely feedback is provided to the students throughout the duration of the course.
 


Assessment Tasks


Community Meeting Report - Due Week 11 (70%)

The student will attend as an observer one community meeting held at the Melbourne City Council/Port Phillip or their local Council.  Please refer to the marking criteria guide found on the Learning Hub.  Students will write a business report and attach evidence of the meeting as an appendix to the report.

Virtual Enterprise Assessment - Due Week 15 (30%)

Your department will create webpages in Dreamweaver as a group project and launch the website in Week 15.  You will play a team role in the Dreamweaver project and participate during the semester’s meetings held in the VE and the launch presentation in Week 15 during your theory class.  Refer to the marking guide for VE assessment found on the hub.


Assessment Matrix


FULL TIME


 Community meeting report including employability skills
(70%)

VE Project team minutes including employability skills

(30%)

Make meeting arrangementsYESYES
Prepare documentation for meetingsYESYES
Record and produce minutes of meetingsNOYES

Other Information

Grading
A pass in an assessment piece will result in a grade for the student.  Where a pass is achieved competency for that assessment is given.  Where a pass is not achieved in any assessment piece a NYC (Not Yet Competent) grade will be given.  Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given.  Where competency for all elements of competency is not achieved, an overall NN grade will result.

Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.

All of your written work must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.

Staple your assignment. Do NOT use plastic binders or plastic pockets.

Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover sheets are available near the lifts on Level 13.

You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.

Late Submission of Work or Assessment

Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the Course Coordinator and submitted via Reception on Level 13, Building 108.  Documentary evidence should be provided. Note: Extensions are not automatically granted.

All of your written work must confirm with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.  Students are advised to refer to the RMIT Writing Style Guide, version 7 found at www.rmit.edu.au/help/publishing-standards/style guide.

Employability Skills
This course/competency includes the employability skills listed below which are asessable under the Business Services Training Package: http://employabilityskills.training.com.au

In order to be able to effectively demonstrate the required employability skills during the course, students should participate and aim to attend punctually.  Students are required to contribute to 80% plus of the required classes.  Please note that employability skills are assessed across the entire program.

Employability skills are a core component of the competency and if a student is unable to effectively demonstrate these skills, a mark of NYC (Not Yet Competent) will be given for the course.

Employability skills identified for this course are:

Communication, teamwork, planning and self organising, self-management, learning, technology. 

Course Overview: Access Course Overview