Course Title: Organise meetings
Part B: Course Detail
Teaching Period: Term2 2009
Course Code: OFFC5201C
Course Title: Organise meetings
School: 650T TAFE Business
Campus: City Campus
Program: C4223 - Certificate IV in Business Administration
Course Contact : Hazel Sims
Course Contact Phone: +61 3 9925 1316
Course Contact Email:hazel.sims@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Nominal Hours: 20
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None.
Course Description
This course describes the performance outcomes, skills and knowledge required to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation. This course focuses on organising and recording meetings across a variety of meeting settings.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBADM405B Organise meetings |
Element: |
Make meeting arrangements |
Performance Criteria: |
1.1 Identify type of meeting and its purpose. |
Element: |
Prepare documentation for meetings |
Performance Criteria: |
2.1 Prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements. |
Element: |
Record and produce minutes of meeting |
Performance Criteria: |
3.1 Take notes with the required speed and accuracy to ensure an accurate record of the meeting. |
Learning Outcomes
Details of Learning Activities
Students must demonstrate an understanding of all elements of this competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate learning activities in the Virtual Enterprise; and in the classroom drawing from the textbook, Internet and the Virtual Enterprise Network as sources of information. A student’s work performance is assessed by the teacher as a demonstration of their competency across a variety of assessment tasks to ensure that this competency standard is being met.
Learning activities will include class-based discussions, exercises, small group work, online activities, reading and reflection on various activities, together with independent and group research in the VE and in order to develop competency including the underpinning skills and knowledge.
In addition to the assessments, formative feedback is provided to the students throughout the duration of the course.
Teaching Schedule
FULL TIME
| Study week | Learning objective | Activity |
| Week 1 | What do we know about organising meetings? | Discuss assessments Toolbox Textbook Virtual Enterprise |
| Week 2 | ||
| Week 3 | ||
| Week 4 | ||
| Week 5 | ||
| Week 6 | ||
| Week 7 | Make meeting arrangements |
VE In class theory: Chapter 10 Chapter 10 |
| Week 8 | Prepare documentation for meetings |
VE In class theory: Chapter 10 |
| Week 9 and mid semester break |
Record and produce minutes of meeting |
VE In class theory: Chapter 10 |
| Week 10 | Record and produce minutes of meeting |
VE In class theory: Chapter 10 |
| Week 11 | Community Meeting Assessment due 70% |
|
| Week 12 | |
|
| Week 13 | ||
| Week 14 | ||
| Week 15 | VE Assessment presentation in theory class due 30% |
|
| Week 16 | ||
| Week 17 | Feedback and review | |
| Week 18 | Feedback and review |
Learning Resources
Prescribed Texts
The Business Communication Handbook, Eighth Ed, Judith Dwyer, Pearson |
978144250266 |
References
Other Resources
The Learning Hub and Virtual Toolbox: Organise Meetings.
Overview of Assessment
Students must demonstrate all elements of competency through a variety of methods showing their understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievements of each competency in a flexible manner. Assessments will incorporate a variety of methods: class exercises, homework, the preparation, conduct and preparation of meeting minutes and distribution of same through a holistic assessment in the Virtual Enterprise. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.
Learning activities include class-based discussions, exercises, small group work, online activities, meetings, reading and reflection on various activities together with independent and group based research in the Virtual Enterprise and in order to develop competency including the underpinning skills and knowledge.
In addition to the assessments, formative and timely feedback is provided to the students throughout the duration of the course.
Assessment Tasks
Community Meeting Report - Due Week 11 (70%)
The student will attend as an observer one community meeting held at the Melbourne City Council/Port Phillip or their local Council. Please refer to the marking criteria guide found on the Learning Hub. Students will write a business report and attach evidence of the meeting as an appendix to the report.
Virtual Enterprise Assessment - Due Week 15 (30%)
Your department will create webpages in Dreamweaver as a group project and launch the website in Week 15. You will play a team role in the Dreamweaver project and participate during the semester’s meetings held in the VE and the launch presentation in Week 15 during your theory class. Refer to the marking guide for VE assessment found on the hub.
Assessment Matrix
FULL TIME
| Community meeting report including employability skills (70%) |
VE Project team minutes including employability skills (30%) |
|
| Make meeting arrangements | YES | YES |
| Prepare documentation for meetings | YES | YES |
| Record and produce minutes of meetings | NO | YES |
Other Information
Grading
A pass in an assessment piece will result in a grade for the student. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece a NYC (Not Yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.
Submission of written work/assessment
All of your written work must conform with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website.
All of your written work must be lodged by the due date in the format specified for the particular assessment task. Written assessment must have a footer containing: student number, student name, course code, title of assessment and teacher’s name.
Staple your assignment. Do NOT use plastic binders or plastic pockets.
Attach a signed Assignment Cover Sheet to each submission of written work or assessment. Cover sheets are available near the lifts on Level 13.
You must keep a copy of your assignment/written work, which can be produced if the original is lost or damaged.
Late Submission of Work or Assessment
Only in cases of exceptional and genuine hardship (not including inconvenience or poor study planning), will limited extensions be considered. Students must lodge a completed Application of Extension Form before the official submission date for the work or assessment. Completed applications are to be addressed to the Course Coordinator and submitted via Reception on Level 13, Building 108. Documentary evidence should be provided. Note: Extensions are not automatically granted.
All of your written work must confirm with RMIT’s guidelines "Written Reports and Essays: Guidelines for Referencing and Presentation in RMIT Business" which can be found on the RMIT website. Students are advised to refer to the RMIT Writing Style Guide, version 7 found at www.rmit.edu.au/help/publishing-standards/style guide.
Employability Skills
This course/competency includes the employability skills listed below which are asessable under the Business Services Training Package: http://employabilityskills.training.com.au
In order to be able to effectively demonstrate the required employability skills during the course, students should participate and aim to attend punctually. Students are required to contribute to 80% plus of the required classes. Please note that employability skills are assessed across the entire program.
Employability skills are a core component of the competency and if a student is unable to effectively demonstrate these skills, a mark of NYC (Not Yet Competent) will be given for the course.
Employability skills identified for this course are:
Communication, teamwork, planning and self organising, self-management, learning, technology.
Course Overview: Access Course Overview