Course Title: Set up and operate a computerised accounting system

Part B: Course Detail

Teaching Period: Term1 2012

Course Code: COSC6059C

Course Title: Set up and operate a computerised accounting system

School: 650T TAFE Business

Campus: City Campus

Program: C4296 - Certificate IV in Accounting

Course Contact : Jenny Wotzko

Course Contact Phone: +61 3 99255701

Course Contact Email:jennifer.wotzko@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Linda Boyce

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Nil.

Course Description

This unit describes the performance outcomes, skills and knowledge required to modify and operate an integrated computerised accounting system. This is generally under supervision and encompasses processing transactions within the system, maintaining the system, producing reports and ensuring system integrity. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
 

If you are undertaking this course in Melbourne from semester 2, 2012 onward your class will be held in a device-equipped teaching space. Each student group will have access to a laptop. It is however recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus both in and outside class times.



 


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSACC406A Set up and operate a computerised accounting system

Element:

1. Implement an integrated accounting system
2. Process transactions within the system
3. Maintain the system
4. Produce reports
5. Ensure system integrity

Performance Criteria:

1. Implement an integrated accounting system 1.1. The general ledger, chart of accounts and subsidiary accounts are implemented in accordance with organisational requirements, procedures and policies
1.2. Customers, suppliers and inventory items are set up in the system to meet organisational requirements and the reporting requirements of Goods and Services Tax (GST)
1.3. Appropriate technical help is used to solve any operational problems


2. Process transactions within the system 2.1. Input data is collated, coded and classified before processing
2.2. A wide range of cash and credit transactions are processed in both a service and trading environment
2.3. The general journal is used to make any balance day adjustments for prepayments and accruals
2.4. System output are regularly reviewed to verify the accuracy of data input and adjustments made for any detected processing errors
2.5. An end of financial year rollover is performed


3. Maintain the system 3.1. Any new general ledger accounts, customer, supplier, inventory and fixed asset records are added as required
3.2. An existing chart of accounts, customer, supplier, inventory and fixed asset records and subsidiary accounts are maintained and updated
3.3. The chart of accounts is customised to meet the reporting requirements of the organisation


4. Produce reports 4.1. Reports to indicate the financial performance and financial position of the organisation and for GST purposes are generated as required or requested
4.2. Reports to ensure that subsidiary ledgers and accounts reconcile with the general ledger are generated
4.3. Reports, which ensure that the bank account reconciles with the bank statement, over at least two reporting periods are generated


5. Ensure system integrity 5.1. Regular back-ups of the system are made to ensure against loss or corruption of data
5.2. Data are restored from back-ups in the event of loss or corruption of current data
5.3. A secure record of all processed transactions is maintained for audit purposes


Learning Outcomes



Details of Learning Activities

It is expected that students will attend classes. 

During class time students will prepare notes, participate in discussions and complete problem solving exercises.  Across the semester students will be introduced to manual bookkeeping procedures and then like processes will be completed on a computerized system.  Reports will also be completed in excel.  Students will be required to complete all the assessment tasks,


Teaching Schedule

 

Week Date Beginning Topics

 Assessment

ACCT5303C

 Assessment

ACCT 5306C

 Assessment

ACCT5304C

Assessment 

ACCT5287C

 Assessment

COSC6059C

 1 6/2/2012

Source Documents,

Accounting Equation,

Transaction Analysis 

     
 213/2/2012Accounting Process to trial balance

Basic Reports
     
 3 20/2/2012Processing in MYOBTest - Manual Accounting Test - Manual AccountingTest - Manual Accounting 
 4 27/2/2012Processing in MYOBTest Review Test ReviewTest Review 
 5 5/3/2012

Processing in MYOB

Manual Subsidiary Processes 

     
 612/3/2012 (Mon public holiday)

Manual & Computerized Subsidiary Processes

     
 719/3/2012Set Up a Computerized SystemTest Debtors/CreditorsTest Debtors/Creditors   
 826/3/2012 

Intergrated Computerized Exercise including set up, processing and production of a trial balance

Test Review

Intergrated Computerized Exercise including set up, processing and production of a trial balance

Test Review
  Intergrated Computerized Exercise including set up, processing and production of a trial balance

 9.12/4/2012 (Mon-Wed)

Introduction to end of period reporting

Asset Registers

Review Intergrated ExerciseReview Intergrated Exercise  Review Intergrated Exercise
   MID SEMESTER BREAK    
 9.2

9/4/2012 (Thurs-Fri)

Introduction to end of period reporting

Asset Registers
Review Intergrated ExerciseReview Intergrated Exercise  Review Intergrated Exercise
 1016/4/2012Balance Day Adjustments     
 1123/4/2012 (Wed public hol)Manual & Computerized Closing Entries     
 1230/4/2012Manual & Computerized Preparation of Final Reports     
 13 7/5/2012

Intergrated manual exercise

Cash Flow Statements & Cash Budgets

  Excel Class Exercise  
 1414/5/2012 Revision  Test Asset Register, BDA, Manual Closing entries & ReportsTest Asset Register, BDA, Manual Closing entries & Reports 
 15 21/5/2012   

Review Test

Holistic MYOB Inclass Assignment including BDA, end year procedures & reports

 Review Test

Holistic MYOB Inclass Assignment including BDA, end year procedures & reports

 1628/5/2012 Reassessment  Review inclass assignment Review inclass assignment
 174/6/2012 Reassessment     

 

**The teaching schedule maybe subject to change.  Students will be advised on the learninghub and inclass should changes occur


Learning Resources

Prescribed Texts

A Step by Step Approach to Process Financial Transactions and Extract Interim Reports (Manual and MYOB AccountRight v19), Marian Brown, Software Publications Pty Ltd, 2011

9781921885587

A Step by Step Approach to Administer Subsidairy Accounts and Ledgers Using MYOB AccountRight v19), Marian Brown, Software Publications Pty Ltd, 2011

9781921885594

A Step by Step Approach to Prepare Financial Reports (Manual with MYOB AccountRight v19 Option), Marian Brown, Software Publications Pty Ltd, 2011

9781921885426


References


Other Resources

Other relevant learning material will be placed on the online learninghub (http:www.rmit.edu.au/learninghub) progressively during the semester on the ACCT5303C Prepare Financial Trasactions and Extract Interim Reports blackboard site.  Students will need to access this site on a weekly basis and print of materials and bring them to class as necessary


Overview of Assessment

Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in class exercises, written and practical tests, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of a portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work-based or course activities.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.
 


Assessment Tasks

1.  Closed Book InclassTest  in a limited time 

Students will be tested on basic accounting principles including transaction analysis, the accounting equation and preparation of a balance sheet

2. Closed Book Inclass Test in a limited time

Students will be tested on subsidiary theory and manual processing

3.  Intergrated Computerized Assignment to be completed in class in a limited time

Students will complete an MYOB exercise which incorporates set up and processing transactions and the extraction of a trial balance.

4.  Inclass Excel Exercise

Students will be required to complete a cash flow statement on excel and electronically submit to your teacher.  Students may refer to their class notes as they complete this exercise.

5. Closed Book Inclass Test in a limited time

Students will complete an asset register and manually record balance day adjustments, closing entries and final reports

6.  Intergrated Computerized Assignment to be completed in class in a limited time

Students will complete an MYOB exercise which included balance day adjustments, end of period procedures and printing final reports


Assessment Matrix

Other Information

This competency is taught concurrently with:


ACCT5303CProcess Financial Transactions and Extrac Interim Reports (FNSACC301A)

ACCT 5306C Administer Subsidiary Ledgers and Accounts (FNSACC302A)
ACCT 5304C Prepare Financial Statements for Non-reporting Entities (FNSACC404A)
ACCT 5287C Prepare Financial Reports (BSBFIA401A)

The cluster is referred to as ACCT 5303C Process Financial Transactions and Extract Interim Reports

 

To be competent evidence of the following is essential:
1 set up an organisation’s chart of accounts by modifying an established integrated financial software system
2 interpret and apply organisational policies and procedures
3 implement an integrated accounting system ensuring integrity of the data
4 process transactions within the integrated system and generate reports
5 maintain the integrated system.

Required skills
1 communication skills to:
a. determine and confirm work requirements, using questioning and active listening as required
b. liaise with others, share information, listen and understand
c. use language and concepts appropriate to cultural differences
2 research skills such as:
a. accessing and managing information
b. interpreting documentation
3. numeracy skills for financial calculations and analysis
4. well-developed IT skills for modifying and using integrated financial software
5. literacy skills for identifying and using financial data from a variety of sources
6. problem solving skills to identify any issues that have the potential to impact on the data entry and reporting process and to develop options to resolve these issues when they arise
7. organisational skills, including the ability to plan and sequence work


Required knowledge
1 organisational procedures and policies relating to maintaining financial records
2 principles and practices of accrual accounting
3 principles of double entry accounting
4 relevant financial services industry legislation and statutory requirements
5 the characteristics and included information in relevant source documents of financial data


When submitting assessments you should:

• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at http://rmit.edu.au/browse;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work for assessment is available on blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example,

Marking Guide (competency): 

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Please refer to the Final Grades table below.

Marking Guide (Grading) 

After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

The grading is according to the following criteria:

1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK

We are looking for a high level of ability to complete all tasks independently as well as demonstrating a high level of initiative while proccessing transactions and extracting  reports.

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE LEARNING

We are looking for depth of understanding of the key concepts and knowledge required in processing financial transactions. You should be able to demonstrate a thorough understanding of double entry bookkeeping principles and procedures involved when processing financial transactions and preparing reports.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING

We are looking for techniques to be used  in problem solving, using appropriate technology and methodology to assist in recording data and preparing reports.   You also need to show an understanding of the kinds of problems that can arise in bookkeeping and reporting.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT

We expect to see effective planning, self management & work organization resulting in timely submission of all required assessment tasks

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK

We expect to see contributions to relevant discussions.  In addition you should demonstrate a range of well-developed interpersonal skills appropriate to each task

Final Grades table:


CHD  Competent with High Distinction
CDI    Competent with Distinction
CC     Competent with Credit
CAG   Competency Achieved – Graded
NYC   Not Yet Competent
DNS   Did Not Submit for assessment 


Further information regarding the application of the grading criteria will be provided by your teacher.





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