Course Title: Implement and monitor WHS policies, procedures and programs to meet legislative requirements

Part B: Course Detail

Teaching Period: Term1 2014

Course Code: OHTH5785C

Course Title: Implement and monitor WHS policies, procedures and programs to meet legislative requirements

School: 650T TAFE Business

Campus: City Campus

Program: C4340 - Certificate IV in Frontline Management

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Course Coordinator/Teacher:
Vivien Wong
Tel:  +61 3 9925 5494
Email:  v.wong@rmit.edu.au

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Not applicable.

Course Description

This unit describes the performance outcomes, skills and knowledge required to implement and monitor the organisation’s work health and safety (WHS) policies, procedures and programs in the relevant work area in order to meet legislative requirements.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative requirements

Element:

1. Provide information to the work team about WHS policies and procedures

Performance Criteria:

1.1 Accurately explain to the work team, relevant provisions of WHS Acts, regulations and codes of practice
1.2 Provide information about the organisation’s WHS policies, procedures and programs, and ensure it is readily accessible to and understandable by the work team
1.3 Regularly provide and clearly explain to the work team, information about identified hazards and the outcomes of risk assessment and control

Element:

2. Implement and monitor participation arrangements for managing WHS

Performance Criteria:

2.1 Communicate to workplace parties the importance of effective consultation mechanisms in managing health and safety risks in the workplace
2.2 Apply consultation procedures to facilitate participation of the work team in managing work area hazards
2.3 Promptly deal with issues raised through consultation, according to organisational consultation procedures and WHS legislative and regulatory requirements
2.4 Promptly record and communicate to the work team the outcomes of consultation over WHS issues

Element:

3. Implement and monitor organisational procedures for providing WHS training

Performance Criteria:

3.1 Identify WHS training needs according to organisational requirements, and WHS legislative and regulatory requirements
3.2 Make arrangements to meet WHS training needs of team members in consultation with relevant individuals
3.3 Provide workplace learning opportunities, and coaching and mentoring assistance, to facilitate team and individual achievement of identified WHS training needs
3.4 Identify and report to management the costs associated with providing training for work team, for inclusion in financial and management plans

Element:

4. Implement and monitor organisational procedures and legal requirements for identifying hazards and assessing and controlling risks

Performance Criteria:

4.1 Identify and report on hazards in work area according to WHS policies and procedures, and WHS legislative and regulatory requirements
4.2 Promptly action team member hazard reports according to organisational procedures and WHS legislative and regulatory requirements
4.3 Implement procedures to control risks using the hierarchy of control, according to organisational and WHS legislative requirements
4.4 Identify and report inadequacies in existing risk controls according to hierarchy of control and WHS legislative requirements
4.5 Monitor outcomes of reports on inadequacies, where appropriate, to ensure a prompt organisational response

Element:

5. Implement and monitor organisational procedures for maintaining WHS records for the team

Performance Criteria:

5.1 Accurately complete and maintain WHS records of incidents of occupational injury and disease in work area, according to WHS policies, procedures and legislative requirements
5.2 Use aggregate information and data from work area records to identify hazards and monitor risk control procedures in work area


Learning Outcomes



Details of Learning Activities

Learning activities for full-time students will include ’hands-on’ participation in the simulated business environment (Reflective Records Virtual Enterprise - VE).


Teaching Schedule

WeekWeek
commencing
TopicsReferences/Learning Activities
110 FebPre-Training Review (if applicable)
Includes skills analysis and Recognition of Prior Learning and Credit Transfers

Course Induction
• Course delivery and assessment details
• Course support documents
• Online learning environment including Blackboard
• Grading
• Plagiarism
• Appeals/Extensions
• Feedback/Privacy
• Submission requirements/Resubmission policy
• Where to get support
• Student responsibilities
• Use of Turnitin (if applicable)

Check enrolment

Log onto Blackboard

Undertake a Skills Analysis

217 FebOHS to WHS – an overview of workplace legislation and requirementsCh 28 textbook
324 FebWHS legislative responsibilities, duties and obligations of managers, supervisors, persons conducting businesses or undertakings (PCBUs) or their officers, and workers in the workplaceCh 28

4
ONLINE CLASS

3 MarOrganisational policies and proceduresCh 28
  ASSESSMENT TASK 1 DUE: END OF WEEK 4 (YOU WILL RECEIVE FEEDBACK IN WEEK 6) 
510 MarConducting Meetings according to organisational templates and requirementsCh 27
617 MarTaking Minutes and checking/proofreadingCh 27
724 MarCulturally appropriate communications and compliance with anti-discrimination legislationCh 27
8
ONLINE CLASS
31 MarKinds of hazards/risks that might be encountered in the workplaceCh 28
97 AprEmergency evacuation proceduresCh 28
1014 AprTraining and coaching/mentoringCh 26
  ASSESSMENT TASK 2 DUE: END OF WEEK 10 (YOU WILL RECEIVE FEEDBACK IN WEEK 12) 
 Semester
break
21-25 Apr
  
1128 AprInvestigating and reporting WHS incidentsCh 28
12
ONLINE CLASS
5 MayTypes and levels of hazard/riskCh 28
1312 MayRisk mitigation strategiesCh 28
1419 MayImplement and monitor participation arrangements for managing WHSCh 28
1526 MayUsing training and coaching/mentoringCh 26
  ASSESSMENT TASK 3 DUE" END OF WEEK 15 
162 JunSemester review 
179 JunSpecial consideration/Finalisation of results/Moderation 


Learning Resources

Prescribed Texts

Cole, K 2013, Management: theory and practice/Kris Cole, Pearson, Australia

9781442550681


References


Other Resources

Officewise - A guide to health and safety in the office available online at www.worksafe.vic.gov.au


Overview of Assessment

Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in class exercises, written and practical assessments, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work based or course activities.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.


Assessment Tasks

This unit is clustered, delivered and assessed with BSBADM405B/OFFC5201C Organise meetings within a virtual enterprise (Reflective Records) where students have access to a simulated work environment.  They have been clustered to allow for a holistic approach to delivery and assessment that reflects what might occur in the workplace.

This cluster consists of 3 assessment tasks. 

Task 1: Investigation- Who is Responsible for WHS? (Due end of Week 4) - Individual
Using State and Federal government websites and other sources as required, summarise the WHS legislative responsibilities, duties and obligations of the following people in your organisation: (no more than 2 pages)
• managers
• supervisors
• persons conducting businesses or undertakings (PCBUs) or their officers
• workers in the workplace

Task 2: WHS Policies and Procedures Meeting (Due end of week 10) - individual
For this task you will need to investigate your organisation’s policies and procedures and prepare a WHS Induction Kit for a new employee. You will then present your “kit” at a meeting of colleagues (minimum 4 attendees at the meeting) and get their feedback on the information you have prepared. You will need to submit the following documentation for this task:

• Information provided to participants prior to the meeting (including time, date, venue, purpose)

• WHS Induction Kit including information about the following topics ( this may be in the form of fliers, or booklets, or a report):
   o Organisational procedures for hazard management
   o Kinds of hazards/risks that might be encountered in your workplace
   o Organisational procedures if there is a fire or another kind of emergency including evacuation procedures
   o How WHS incidents are investigated and reported in the organisation

• Meeting agenda

• Checked and edited meeting minutes

• A brief explanation (2-3 key points) of how your Induction Kit conforms with organisational policies/procedures including how culturally appropriate language has been used

• Feedback regarding the WHS Induction Kit including 2-3 things that colleagues thought you did well and 2-3 things that you could improve so that the message regarding WHS is clearer.

Task 3: Risk Assessment and Action Plan Meeting (Due end of week 15) - group
For this task you will need to undertake a risk assessment of your workplace and present your findings at a meeting with work colleagues (minimum 4 attendees at the meeting). You will need to submit the following documentation associated with the meeting:

• Information provided to participants prior to the meeting (including time, date, venue, purpose)

• Support materials including:
   o An overview of the Hierarchy of Control as it applies to workplace hazard control (diagram)
   o A completed Risk Assessment and Hazard Control Action Plan for you workplace containing a minimum of 5 potential hazards/risks      including:
          Type of hazard/risk
          Level of risk
          Risk management strategy (follow the Hierarchy of Control)
          Responsibility for implementing risk management strategy

• Meeting agenda including:
   o discussion of risk management strategies
   o development of 2-3 strategies for ensuring that all staff are aware of their WHS responsibilities in an ongoing way

• Checked and edited meeting minutes

• A WHS Training Plan for a new staff member to ensure they understand the risks associated with their job and their responsibilities in the organisation. The Training Plan should include:
   o Procedures for induction (what is covered and how)
   o Use of colleagues for coaching/mentoring (what is covered and how)
   o Formal training options including associated costs


Assessment Matrix

Required knowledgeAssessment
hazards and associated risks in the workplaceTask 3: Risk Assessment and Action Plan Meeting
organisational policies and procedures relating to hazard management, fire, emergency, evacuation, incident investigation and reportingTask 2: WHS Policies and Procedures Meeting
key provisions of relevant WHS Acts, regulations and codes of practice that apply to the businessTask 2: WHS Policies and Procedures Meeting
key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as:
• anti-discrimination legislation
• ethical principles
• codes of practice
• privacy laws
Task 2: WHS Policies and Procedures Meeting
relevance of consultation and participation as key mechanisms for improving WHS and cultureTask 3: Risk Assessment and Action Plan Meeting
WHS legislative responsibilities, duties and obligations of managers, supervisors, persons conducting businesses or undertakings (PCBUs) or their officers, and workers in the workplaceTask 1: Investigation- Who is Responsible for WHS?
culturally appropriate communication techniquesTask 2: WHS Policies and Procedures Meeting
formats for agendas and minutesTask 2: WHS Policies and Procedures Meeting
Required skills 
analytical and problem solving skills to:
• identify hazards
• assess risks in the work area
• review information relating to monitoring and evaluating incidents, and the effectiveness of risk controls
Task 3: Risk Assessment and Action Plan Meeting
coaching and mentoring skills to provide support to colleaguesTask 3: Risk Assessment and Action Plan Meeting
literacy skills to understand and interpret documentation, and to interpret WHS requirementsTask 1: Investigation- Who is Responsible for WHS?
Task 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
communication skills to coordinate and consult with participants, to orally present written reports with a number of defined sections, and to clarify points made in meetingsTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
literacy skills to:
• write and compile agenda items
• record minutes
• make notes from spoken texts in meetings
• use a variety of strategies for planning, reviewing and proofreading documentation
Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
time management skills to allow sufficient time to prepare for and conduct meetingsTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
Elements/performance criteria 
BSBWHS401A Implement and monitor WHS policies, procedures and programs to meet legislative requirements 
1. Provide information to the work team about WHS policies and proceduresTask 2: WHS Policies and Procedures Meeting
2. Implement and monitor participation arrangements for managing WHSTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
3. Implement and monitor organisational procedures for providing WHS trainingTask 3: Risk Assessment and Action Plan Meeting
4. Implement and monitor organisational procedures and legal requirements for identifying hazards and assessing and controlling risksTask 3: Risk Assessment and Action Plan Meeting
5. Implement and monitor organisational procedures for maintaining WHS records for the teamTask 3: Risk Assessment and Action Plan Meeting
BSBADM405B Organise meetings 
1. Make meeting arrangementsTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
2. Prepare documentation for meetingsTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting
3. Record and produce minutes of meetingTask 2: WHS Policies and Procedures Meeting
Task 3: Risk Assessment and Action Plan Meeting

Other Information

Submission Requirements
Assessment tasks need to be submitted via Blackboard. Hard copy submission may also be required by your teacher; check with them.

You should:

• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at http://rmit.edu.au/browse;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• Assessment tasks should be typed in Word using Arial font size 11-12 unless otherwise advised.
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work for assessment is available from the Student forms website.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More Information: http://www.rmit.edu.au/students/assessment/extension

Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w

Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions (VET Programs):
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only (where applicable). Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is "CAG".

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:

More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31 

Marking Guide (competency):

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Please refer to the Final Grades table below.

Marking Guide (Grading)

After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.
The grading is according to the following criteria:

1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK
We are looking for a high level of ability to complete all tasks independently as per the specifications as well as demonstrating a high level of initiative in your approach to developing and maintaining an WHS system.

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE LEARNING
We are looking for depth of understanding of the key concepts and knowledge required in managing an WHS system. You should be able to demonstrate a thorough understanding of all applicable WHS legislative requirements in all the assessment tasks.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING
We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended audience. You also need to show an understanding of the kinds of problems that can arise in managing WHS systems and how these might be addressed.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT
We expect to see ongoing research that is relevant to the unit, full utilisation of Blackboard as per course requirements and timely submission of all required assessment tasks.

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK
We expect to see contributions to relevant discussions and scheduled Collaborate sessions. In addition your tasks should demonstrate a very good understanding of strategies for a collaborative approach to WHS management in the workplace.

Final Grades
CHD - Competent with High Distinction
CDI - Competent with Distinction
CC - Competent with Credit
CAG - Competency Achieved – Graded
NYC - Not Yet Competent
DNS - Did Not Submit for assessment

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