Course Title: Implement and monitor WHS policies, procedures and programs to meet legislative requirements

Part B: Course Detail

Teaching Period: Term1 2016

Course Code: OHTH5871C

Course Title: Implement and monitor WHS policies, procedures and programs to meet legislative requirements

School: 650T Vocational Business Education

Campus: City Campus

Program: C4358 - Certificate IV in Business Administration

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Teaching team

Hazel Sims
Tel:  + 61 3 99251316
Email:  hazel.sims@rmit.edu.au

Vivien Wong
Tel:   +61 3 9925-5494
Email:  v.wong@rmit.edu.au

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to implement and monitor the organisation’s work health and safety (WHS) policies, procedures and programs in the relevant work area in order to meet legislative requirements.

It applies to individuals with supervisory responsibilities for implementing and monitoring the organisation’s WHS policies, procedures and programs in a work area. These individuals have a broad knowledge of WHS policies and contribute well developed skills in creating solutions to unpredictable problems through analysis and evaluation of information from a variety of sources. They provide supervision and guidance to others and have limited responsibility for the output of others.

NOTE: The terms ’occupational health and safety’ (OHS) and ’work health and safety’ (WHS) are equivalent and generally either can be used in the workplace. In jurisdictions where the Model WHS Legislation has not been implemented RTOs are advised to contextualise the unit of competency by referring to the existing State/Territory OHS legislative requirements.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBWHS401 Implement and monitor WHS policies, procedures and programs to meet legislative requirements

Element:

1. Provide information to the work team about WHS policies and procedures

Performance Criteria:

1.1 Accurately explain to the work team relevant provisions of WHS Acts, regulations and codes of practice
1.2 Provide information about the organisation’s WHS policies, procedures and programs, and ensure it is readily accessible to, and understandable by the work team
1.3 Regularly provide and clearly explain to the work team information about identified hazards and the outcomes of risk assessment and control

Element:

2. Implement and monitor participation arrangements for managing WHS

Performance Criteria:

2.1 Communicate to workplace parties the importance of effective consultation mechanisms in managing health and safety risks in the workplace
2.2 Apply consultation procedures to facilitate participation of the work team in managing work area hazards
2.3 Promptly deal with issues raised through consultation, according to organisational consultation procedures and WHS legislative and regulatory requirements
2.4 Promptly record and communicate to the work team the outcomes of consultation over WHS issues

Element:

3. Implement and monitor organisational procedures for providing WHS training

Performance Criteria:

3.1 Identify WHS training needs according to organisational requirements and WHS legislative and regulatory requirements
3.2 Make arrangements to meet WHS training needs of team members in consultation with relevant individuals
3.3 Provide workplace learning opportunities and coaching and mentoring assistance to facilitate team and individual achievement of identified WHS training needs
3.4 Identify and report to management the costs associated with providing training for work team, for inclusion in financial and management plans

Element:

4. Implement and monitor organisational procedures and legal requirements for identifying hazards and assessing and controlling risks

Performance Criteria:

4.1 Identify and report on hazards in work area according to WHS policies and procedures and WHS legislative and regulatory requirements
4.2 Promptly action team member hazard reports according to organisational procedures and WHS legislative and regulatory requirements
4.3 Implement procedures to control risks using the hierarchy of control, according to organisational and WHS legislative requirements
4.4 Identify and report inadequacies in existing risk controls according to hierarchy of control and WHS legislative requirements
4.5 Monitor outcomes of reports on inadequacies, where appropriate, to ensure a prompt organisational response

Element:

5. Implement and monitor organisational procedures for maintaining WHS records for the team

Performance Criteria:

5.1 Accurately complete and maintain WHS records of incidents of occupational injury and disease in work area, according to WHS policies, procedures and legislative requirements
5.2 Use aggregate information and data from work area records to identify hazards and monitor risk control procedures in work area


Learning Outcomes



Details of Learning Activities

Learning activities include ’hands-on’ participation in the simulated business (SB) Reflective Records. The student will work with the teacher as manager and with their department and across departments in the SB. 


Teaching Schedule

Week Week commencingTopics

Assessments

 

  Induction Session
Prior to training commencement a program level induction session will be conducted that comprises the following:
• Program overview and requirements
• My RMIT/Blackboard
• Overview of assessment requirements
• Pre-Training Review including: Recognition of Prior Learning and Credit Transfers, Assessment of current skills and knowledge
• Competency/Grading Criteria
• Plagiarism
• Appeals
• Extensions
• Feedback
• Privacy
• Submission requirements
• Resubmission policy
• Where to get support
• Student Responsibilities
 
 
18 Feb

Introduction to the course including:
• Course requirements
• Course support documents
• Course Blackboard access
• Accuracy of enrolment
• Assessment requirements/cover sheets
• Reminder re Plagiarism
• Reminder re Appeals
• Extensions/Resubmissions
• Feedback in this course
• Reminder re submission requirements
• Getting help
 

Discussion of requirements Tasks 1 & 2
215 Feb

Topics: Provide information to the work team about WHS policies and procedures

  • required knowledge of relevant legislation; Duty of Care, hazards and associated risks in the workplace, key provisions of relevant WHS Acts: http://www.austlii.edu.au/au/legis/vic/consol_act/ohasa2004273/
  • regulations and codes of practice that apply to the business see Worksafe Vic: http://www.vwa.vic.gov.au/about-vwa/about-vwa
  • organisational policies and procedures relating to hazard management, fire, emergency, evacuation, incident investigation and reporting: see RMIT policy bank under Health and Safety: http://www.rmit.edu.au/browse;ID=7rd0rym3khodz    
  • relevance of consultation and participation as key mechanisms for improving WHS and culture
  • WHS legislative responsibilities, duties and obligations of managers, supervisors, persons conducting businesses or undertakings (PCBUs) or their officers, and workers in the workplace.
  • http://www.rmit.edu.au/browse;ID=te17mdvzwehn1 for the student health and safety emergency procedure
  • http://www.rmit.edu.au/security/safezone to download the free app for all RMIT students and staff, that connects you directly to the Security team when you need help on campus. Three types of assistance are available: emergency, help call and first aid call.

Read Chapter 6 summary on page 171. 

 Portfolio tasks
322 Feb

Topics:  Provide information to the work team about WHS policies and procedures

Critical aspects of this course are:

  • applying organisational WHS management systems and procedures in the work team area
  • applying procedures for assessing and controlling risks to health and safety associated with those hazards, according to the hierarchy of control and as specified in commonwealth and state or territory WHS Acts, regulations and codes of practice
  • providing specific, clear and accurate information and advice on workplace hazards to work team
  • knowledge of legal responsibilities of managers, supervisors, PCBUs or their officers and workers in the workplace.


Read Chapter 6

 Portfolio tasks
429 Feb

Topic:  Provide information to the work team about WHS policies and procedures

(Elements 1.1-1.3)

Read Chapter 6

 Portfolio tasks
57 Mar

Topics: analytical and problem solving skills to:

  • identify hazards
  • assess risks in the work area
  • review information relating to monitoring and evaluating incidents, and the effectiveness of risk controls
  • coaching and mentoring skills to provide support to colleagues
  • literacy skills to understand and interpret documentation, and to interpret WHS requirements.
  • Monitor procedures for providing WHS training

Chapter 6

 Portfolio tasks
614 Mar

Topic: Implement and monitor participation arrangements for managing WHS

(Elements: 2.1-2.4)

Chapter 6

 Portfolio tasks
721 Mar

Topic: Implement and monitor organisational procedures for providing WHS training

(Elements: 3.1-3.4)

Chapter 6

 Portfolio tasks
 24-30 MarMID-SEMESTER BREAK  
84 Apr

Topic: Implement and monitor organisational procedures for providing WHS training.

(Elements: all)

Chapter 6 

Portfolio tasks
911 Apr

Topic: . Implement and monitor organisational procedures and legal requirements for identifying hazards and assessing and controlling risks

(Elements 4.1-4.5)

Chapter 6

 Portfolio tasks
1018 Apr

Topic: Implement and monitor organisational procedures and legal requirements for identifying hazards and assessing and controlling risks and Implement and monitor organisational procedures for maintaining WHS records for the team

(Elements: 4.1-4.5)

WHS teamwork.

Chapter 6 - finish reading text

 Portfolio tasks
1125 AprAssessment Task Presentations

 Task 1 due

122 May

Topic: Implement and monitor organisational procedures for maintaining WHS records for the team

All elements of competency - Assessment Task 2 preparation

 
139 May

Topic: Implement and monitor organisational procedures for maintaining WHS records for the team

All elements  of competency - Assessment Task 2 preparation

 
1416 May

Topic:  Implement and monitor organisational procedures for maintaining WHS records for the team

All elements of competency - Assessment Task 2 preparation

 
1523 MayAssessment Task Task 2 due. Upload portfolio to Blackboard.
1630 MayFeedback and review 
176 JunInterviews/Re-submissions if required 


Learning Resources

Prescribed Texts

Dwyer, J 2016 The Business Communication Handbook/Judith Dwyer, 10ed, Cengage Learning, Australia.


References


Other Resources

Officewise - A guide to health and safety in the office, available online at www.worksafe.vic.gov.au


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • explain clearly and accurately to work team the relevant work health and safety (WHS) information including:
  • WHS legislative and organisational requirements
  • identified hazards and outcomes of risk assessment and control
  • ensure that the team has access to information about WHS policies, procedures and programs in appropriate structure and language
  • implement and monitor procedures according to organisational and legislative WHS requirements including:
  • consultation and communications to enable team members to participate in managing WHS risks and hazards
  • identifying WHS training needs and providing learning opportunities, coaching and mentoring as appropriate to needs
  • identifying, reporting and taking action on WHS hazards and risks
  • identifying and reporting inadequacies in existing risk controls and monitoring outcomes to ensure a prompt organisational response
  • reporting on the cost of WHS training
  • keeping WHS records
  • analysing aggregate WHS data to identify hazards and monitor risk control procedures in work area.
     

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • outline the legal responsibilities and duties of managers, supervisors, persons conducting businesses or undertakings (PCBUs) and workers in relation to WHS risk management in the workplace
  • identify key provisions of relevant WHS Acts, regulations and codes of practice that apply to the business and outline how they apply in the work area
  • explain organisational policies and procedures relating to hazard identification, risk management, fire, emergency and evacuation, incident investigation and reporting
  • explain the importance of effective consultation mechanisms in managing health and safety risks in the workplace
  • explain how the hierarchy of control applies in the work area.

Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced by individuals carrying out work health and safety duties in the workplace and include access to:

  • an actual workplace or simulated environment
  • workplace equipment and resources
  • examples of documents relating to workplace safety, hazard identification and risk assessment
  • interaction with others.

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.


Assessment Tasks

You are required to complete two tasks. You must successfully complete all elements of competency to be deemed competent in this unit.

Task 1 - Departmental  case study due Week 11

Task 2 - Portfolio of evidence due Week 15

The duration of this assessment is 15 weeks. You will prepare and gather competency evidence while working in the Simulated Business.  Refer to Assessment Record and Cover Sheet for instructions in MyRMIT.


Assessment Matrix

Other Information

 Submission Requirements

 You should:
•  Ensure that you submit assessments on or before the due date.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.
 

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. More Information: http://www.rmit.edu.au/students/assessment/extension  
Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf  
Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w  
Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions
If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
 

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31

Marking Guide:
• You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.
• You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.


1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK

We are looking for a high level of ability to complete all tasks independently as per the specifications as well as demonstrating a high level of initiative in your approach to developing and maintaining an WHS system.

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE LEARNING

We are looking for depth of understanding of the key concepts and knowledge required in managing an WHS system. You should be able to demonstrate a thorough understanding of all applicable WHS legislative requirements in all the assessment tasks.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING

We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended audience. You also need to show an understanding of the kinds of problems that can arise in managing WHS systems and how these might be addressed.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT

We expect to see ongoing research that is relevant to the unit, full utilisation of Blackboard as per course requirements and timely submission of all required assessment tasks.

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK

We expect to see contributions to relevant discussions. In addition your tasks should demonstrate a very good understanding of strategies for a collaborative approach to WHS management in the workplace.

Final Grades table:

CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher.

 

Course Overview: Access Course Overview