Course Title: Conduct international purchasing

Part B: Course Detail

Teaching Period: Term1 2016

Course Code: OMGT5033C

Course Title: Conduct international purchasing

School: 650T Vocational Business Education

Campus: City Campus

Program: C4359 - Certificate IV in International Trade

Course Contact : Tim Wallis

Course Contact Phone: +61 3 9925 5423

Course Contact

Name and Contact Details of All Other Relevant Staff

Justin Briggs

Building 80 Level 5 Room 30.013 Ext 5433

Phone 9925.5433

Mon, Tue, Wed, Thu Meetings by Appointment Only

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit involves the skills and knowledge required to conduct international purchasing and includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, including satisfying regulatory requirements, arranging required payments, and ensuring all contractual obligations are met.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

TLIR4012A Conduct international purchasing


2 Prepare invitations to offer for imported goods

Performance Criteria:

2.1 Specifications of requirements for international purchasing of specified goods are obtained from relevant personnel and clarified, as required
2.2 Purchasing strategy most appropriate to the proposed purchase is selected
2.3 Invitations to offer are developed and documented
2.4 Invitations to offer are checked for compliance with regulations, organisation's policies and procedures and description of required goods
2.5 Criteria for evaluating offers are developed and documented and approval is sought and obtained for the documented criteria
2.6 Approval is sought for issuance of invitations to offer prior to issuance to prospective suppliers


6 Arrange provision of foreign currency payments and ensure all contractual obligations are satisfied

Performance Criteria:

6.1 Advice is obtained on payment strategy to be followed
6.2 Arrangements are made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice received
6.3 Payments are authorised at appropriate times
6.4 Actions are taken to ensure that any non-compliance with contractual conditions and specifications is rectified



3 Prepare recommendations in response to offers

Performance Criteria:

3.1 Offer documents are received from suppliers
3.2 Offer documents are assessed against documented criteria and requirements of purchasing strategies
3.3 Further information is sought from suppliers, as required, to clarify offers
3.4 Offers are evaluated against purchasing criteria
3.5 Preferred offer is selected and recommendation made for approval by relevant personnel
3.6 Approval is obtained for recommended offers


4 Action successful offers

Performance Criteria:

4.1 Contract with successful supplier is drafted
4.2 Legal expertise is accessed to ensure legality of contract agreements
4.3 Contract is issued in accordance with approval received
4.4 Unsuccessful offers are informed of outcome of evaluation process


5 Arrange importation of goods

Performance Criteria:

5.1 Risks in ownership and transport of goods from point of delivery to final destination are assessed
5.2 Relevant insurance cover is arranged
5.3 Agents are sourced as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store
5.4 Statutory and regulatory requirements including fumigation and export/import controls are satisfied
5.5 Supply and logistics channels are managed to ensure delivery of goods is achieved satisfactorily and within designated timelines


1 Source international suppliers

Performance Criteria:

1.1 Goods to be purchased internationally are identified
1.2 Potential sources of supply are researched from relevant information sources
1.3 Market structures for proposed purchases are examined
1.4 Regulations governing international purchasing are determined
1.5 Potential sources of supply are identified from research
1.6 Assistance and clarification is sought, as required, to determine and apply workplace policies and procedures and regulations governing international purchasing of specified goods

Learning Outcomes

This course is structured to provide students with the optimum learning experience in order to demonstrate the skills and knowledge required to conduct international purchasing and includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier.

Details of Learning Activities

 A range of in class activities, workshops and case studies are included in the learning activities for this course.

Teaching Schedule

Week NumberDateTopicAssessments
1 8th FebTeacher, student introductions
Explain cluster and schedule
Assessments and Feedback
Deadlines and resubmissions.
Results: competency and grades.

Assessment Guide Handout & Discussion
2 15th FebIntroduction To Purchasing 
3 22nd FebIntroduction to Supplier Evaluation 
429th FebIntroduction To Purchasing Methods Assessment Task 1 Test
57th March Introduction To Purchasing Process 

 14th March – Monday Labour Day

Introduction to the Purchasing Process 
721st MarchIntroduction to Purchasing Negotiation 
 Mar 21
Easter Holiday Thurday 24th to the 1st of April
8 4th AprilIntroduction to Purchasing Negotiation 
9 11th AprilIntroduction to E- Logistics and Purchasing In the Supply Chain 
10 18th AprilIntroduction to E- Logistics and Purchasing In the Supply ChainAssessment Task 2 : Portfolio of Evidence
11 25 April Anzac Day holiday MondayIntroduction to Purchasing Performance Measurements 
122nd MayIntroduction to Purchasing Performance Measurements 
139th MayIntroduction to International Payment Terms. 
14 16th MayOverview of Inventory & Warehousing 
1523rd MayOverview of Inventory & WarehousingAssessment Task 3: Class Presentation
16 30th mayResubmission & Review 

This schedule may be subject to small changes throughout the semester.

Learning Resources

Prescribed Texts

International Logistics And Freight Forwarding Manual 4th Edition bu Russell Burke


Other Resources

Students will be provided with appropriate resources throughout the semester.

Overview of Assessment

This course is co-delivered and co-assessed with OMGT5032C Plan Purchasing

Assessment Methods

Assessment methods have been designed to measure achievement of the requirements in a flexible manner over a range of assessment tasks, for example:

  • direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
  • review of final printed documents
  • demonstration of techniques
  • observation of presentations
  • oral or written questioning to assess knowledge of software applications

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.

Performance Evidence

Evidence of the following is required to demonstrate competency in this unit:

  • the underpinning knowledge and skills
  • relevant legislation and workplace procedures
  • other relevant aspects of the range statement

Knowledge Evidence

Evidence of the following must be provided:

  • Legislation, codes of practice and national standards, for example Australian Customs Act, Trade Practices Act, law of contracts, quarantine legislation, relevant other government and international legislation relating to restrictions and prohibitions on imports
  • Relevant OH&S and environmental procedures and regulations
  • Organisation’s policies and procedures for international purchasing
  • Sources of information and assistance external to organisation, for example regulatory authorities such as Australian Custom Service (ACS) and Australian Quarantine Inspection Service (AQIS), customs brokers, Austrade, state/territory government departments or agencies, chambers of commerce
  • Methods of payment applicable to international purchasing
  • Relevant insurance brokers and available types of policies to cover identified risks
  • Agencies involved in importation arrangements such as customs brokers, freight forwarders, logistics and transport companies and consultants
  • Requirements for completing relevant documentation
  • Code of practice for working collaboratively with others
  • Steps involved in planning the work activities
  • Procedures for managing and controlling hazardous situations when carrying out work activities
  • Sources of information on differences in equipment and related standard operating and servicing procedures


Feedback will be provided throughout the semester in class and/or online discussions. You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.

Assessment Tasks

Assessment Task 1: will involve a test based on the information provided in the lecture and tutorials of Week 1 – Week 4.
Date handed out: Week 1
Date and time due: Week 4
Group or Individual: This assignment is to be completed individually
Purpose: This assessment allows you to demonstrate your knowledge of Different models of planning and international purchasing. Requirements: The test will be 1 hour in duration, consisting of multiple choice & written explanation questions.

Assessment Task 2 – Assessment Task 2 – Portfolio of Evidence
Date handed out & Class Discussion: Week 4
Date and time due: Week 10 = 22nd of April 2015 (5.00pm)
Group or Individual: Group (2 students per group)
Purpose: This assessment allows you to demonstrate your knowledge and ability to Evaluate, Review, and Calculate the most appropriate Purchasing Method used for sourcing and Supply of product via international trade.
Requirements: As such you will prepare a brief for each of the 4 tasks listed below, which should consist of a one page summary outlining what was done and evidence of research carried out to achieve the above mentioned task. (Each task should be no more than 1000 words)

Assessment Task 3 – Class Presentation.
Date handed out: Week 4
Date and time due: Week 15
Group or Individual: Group (2 students per group)
Purpose: This assessment will allow you to demonstrate your competency for both Plan Purchasing & International Trade and will be presented in class on week 15.
Requirements: Your presentation should last approximately 15 Minutes and you are required to give a verbal evaluation to prove your competency in both subjects.

Assessment Matrix

Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

You will be provided with an assessment matrix in the assessments area of the unit blackboard shell. Generally, your grading will be assessed against how well you:
• Perform the activities as required by the learning elements of this unit of competency.
• Demonstrate the required knowledge for this unit of competency.
• Execute the required skills for this unit of competency.
• Demonstrate your employability skills through contribution to learning activities related to this assessment, timeliness, use of technology and teamwork.

Final Grades table:
CHD - Competent with High Distinction
CDI - Competent with Distinction
CC - Competent with Credit
CAG - Competency Achieved – Graded
NYC - Not Yet Competent
DNS - Did Not Submit for assessment

Other Information

 Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More Information:
Form to use:

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information:;ID=g43abm17hc9w
Form to use:

Resubmissions (VET Programs):
If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment:
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
More Information:;ID=7usdbki1fjf31

Course Overview: Access Course Overview