Course Title: Establish and maintain a payroll system

Part B: Course Detail

Teaching Period: Term1 2016

Course Code: ACCT5374C

Course Title: Establish and maintain a payroll system

School: 650T Vocational Business Education

Campus: City Campus

Program: C4366 - Certificate IV in Accounting

Course Contact : Ben Sethia

Course Contact Phone: +61 3 9925 5982

Course Contact

Name and Contact Details of All Other Relevant Staff

Bruce Phillips

Phone 992 5 5735


Nominal Hours: 30

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit describes the skills and knowledge required to record and prepare payroll documentation, respond to enquiries and process accurate payroll data for manual and computerised systems.

It applies to individuals who use a range of organisational and other specialist techniques. They may work directly for organisations or be small business owners, contractors or service providers.

Work functions in the occupational areas where this unit may be used are subject to regulatory requirements. This unit is designed to meet the educational requirements of the Tax Practitioner Board (TPB).

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

FNSBKG405 Establish and maintain a payroll system


2. Record payroll data

Performance Criteria:

2.1 Ensure payroll system includes complete and accurate employee data
2.2 Review payroll data and clarify discrepancies with designated persons
2.3 Enter employee pay period details, deductions and allowances in payroll system in accordance with source data
2.4 Calculate payment due to individual employees to reflect standard pay and variations in accordance with employee source data


1. Establish payroll requirements

Performance Criteria:

1.1 Apply knowledge of relevant legislation in relation to employment standards, and other legislative requirements in regards to payments
1.2 Seek instruction from authorised parties in relation to relevant state and modern awards regarding details to be set up within payroll system for individual employees
1.3 Establish payroll set-up for salary packaging
1.4 Assess scope of payroll services BAS agent can provide and identify need for independent expert advice providers


3. Prepare and process payroll

Performance Criteria:

3.1 Conduct payroll preparation within designated timelines in accordance with organisational policy and procedures
3.2 Calculate, record and reconcile employee in accordance with legislative requirements
3.3 Reconcile total payments for pay period, and review and correct irregularities or refer them to designated persons for resolution
3.4 Obtain authorisation of payroll and individual pay advice in accordance with organisational requirements
3.5 Make arrangements for payments in accordance with organisational and legislative requirements
3.6 Produce, review and store payroll records in accordance with organisational policy and security procedures


4. Handle payroll enquiries

Performance Criteria:

4.1 Respond to payroll enquiries in accordance with organisational and legislative requirements
4.2 Provide information in accordance with organisational and legislative requirements
4.3 Refer enquiries outside area of responsibility or knowledge to designated persons for resolution
4.4 Provide additional information or complete follow-up action within designated timelines in accordance with organisational policy and procedures


5. Maintain payroll

Performance Criteria:

5.1 Maintain all information and record keeping relating to payroll function in accordance with relevant legislation and regulations
5.2 Produce and reconcile month-end and year-end checklists to ensure compliance with relevant legislative and management deadlines
5.3 Update records and systems in line with salary reviews and other changes in employment status
5.4 Establish back-up and disaster recovery systems
5.5 Generate and distribute payroll reports in line with organisational policy
5.6 Extract and apply business activity statement (BAS) and instalment activity statement (IAS) data in accordance with relevant legislation and regulations

Learning Outcomes

Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom based activities.

The self-paced activities will be delivered thought various technology platforms and include your contribution to wikis and discussion threads, reflective journals, quizzes and interactive sessions.

The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills in a simulated/real workplace environment.
We expect you to participate and contribute in all scheduled learning activities.

Teaching Schedule

Induction Session

Prior to training commencement a program level induction session will be conducted that comprises the following:

  • Program overview and requirements
  • MyRMIT/Blackboard
  • Overview of assessment requirements
  • Pre-Training Review including:
    • Recognition of Prior Learning and Credit Transfers
    • Assessment of current skills and knowledge
  • Competency/Grading Criteria
  • Plagiarism
  • Appeals
  • Extensions
  • Feedback
  • Privacy
  • Submission requirements
  • Resubmission policy
  • Where to get support
  • Student responsibilities 

With respect to the part-time (flexed ) students, in-class work will account for 28 of the total nominal hours of 80, and in-class work will include a range of self-paced and collaborative learning activities such as class discussion, completion and review of set exercises, and tests and an assignment in which parts involve a simulated/real workplace environment.

The hours of self-directed learning by part-time students (52 of the 80 total nominal hours) will be taken up with reading, research, set work on exercises and the completion of an assignment outside scheduled calss time. The schedule for part-time students will comprise 14 by 2-hourly classes with two, 1-hourly collaborate sessions, scheduled to be notified. With respect to the online collaborate sessions, part-time students must ensure that they have Java Script installed on their computer (can be installed from ) and a headset with a microphone.

 The Teaching Schedule for this course is as follows but please note that it is subject to change.
The mid semester break is from 25/3 to 1/4/16 (easter break). Classes resume on 4 April 2016.
Part time students will be on the same timetable as the full time students, except the classes for two weeks (evenings) will be conducted via a Collaborate session

     Week Week CommencingTopics                                                             Assessment   
 1 08/02/16 Introduction to Income tax 
 2 150/2/16 Setting up a new business 
 3 22/02/16 Role of accountant/bookkeeper Assign. out
 4 29/02/16 Payroll policy & procedure 
 5 07/03/16 Processing payroll introduction 
 6 14/03/16 Practice on payroll 
 7a 21/03/16 GST introduction 
  24/03/16 - 30/03/2016 - Mid Semester Break 
 7b 28/03/16  
 804/04/16 GST Worksheets 
 911/04/16 Gathering info for BAS & IAS 
1018/04/16 Payroll and MYOBOnline test
 1125/04/16 Lodging BAS & other reporting requirementsAssign. in 
 1202/05/16 In-class Test revision- part 1 
 1309/05/16 In-class Test revision- part 2 
 1416/05/16 In-class TestIn-class test 
1523/05/16 Feedback 
 1630/05/16 Resits of In-class testResit test 

The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes bit also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Learning Resources

Prescribed Texts

Carry Out Business Activity & Instalment Activity Statement Tasks  by Phillip Charles & Sonia Deaner 7th edition



Other Resources

Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

 Evidence of the ability to:

  • accurately identify, calculate and input data for payments into manual or computerised payroll systems
  • produce payroll reports in accordance with organisational and legislative requirements
  • present payroll report for verification and approval
  • maintain all records in compliance with organisational and legislative requirements that relate to security and confidentiality of information

Knowledge Evidence

To complete the unit requirements safely and effectively, you must:

  • explain the scope of services appropriate for a business activity statement (BAS) agent providing payroll services
  • explain the application of award and enterprise agreements and relevant industrial instruments to payroll maintenance responsibilities
  • identify and explain organisational policy and procedures that affect payroll, including the structure of authority in organisations
  • explain industry codes of practice relevant to payroll operations
  • compare and contrast manual and computerised payroll systems
  • identify relevant legislation and record-keeping requirements from all levels of government that affect business operation and reporting requirements, especially in regard to:
    • Fair Work Act
    • National Employment Standards
    • Superannuation Guarantee (Administration) Act
    • corporations law
    • workers compensation and work health and safety
    • tax related to payroll activities
    • Privacy Act (confidentiality and security of records)
    • Higher Education Loan Program (HELP)
    • Medicare levy
    • Tax Agent Services Act (TASA)
    • current state, territory and Commonwealth industry and modern awards, and enterprise bargaining agreements
    • individual employment contracts
    • Commonwealth, state and territory leave Acts including annual, sick and long service
    • Australian Bureau of Statistics (ABS) Act
  • describe current Australian Tax Office (ATO) requirements such as:
    • Australian Business Number (ABN)
    • employment declaration
    • tax file number (TFN) declaration
  • identify the Tax Practitioners Board (TPB) requirements, including:
    • registration and scope of services documentation requirements for BAS agents
    • Code of Professional Conduct
  • explain relevant taxation law, including:
    • pay as you go (PAYG) withholding tax
    • fringe benefits tax (FBT)
  • outline the key aspects of routine and non-routine requirements for payroll, including:
    • routine: award payments, salary amount, salary packaging, superannuation guarantee and super reporting
    • non-routine: termination payments and super guarantee charge

 Assessment Conditions

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the bookkeeping field of work and include access to:

  • common office equipment, technology, software and consumables
  • workplace reference materials such as procedural manuals and company policy
  • actual or simulated payroll data

You are advised that you are likely to be asked to personally demonstrate your assessment work to your teacher to ensure that the relevant competency standards are being met.


Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed. Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.

Assessment Tasks

Overview of Assessment

This course is co-delivered and co-assessed with the following competencies:
 Carry Out Business Activity & Instalment Activity Statement Tasks ACCT5372C
  Establish & Maintain a Payroll System  ACCT5374C


The assessments for this course have been designed to allow participants  apply their learning to particular simulated work scenarios and demonstrate their competence in a variety of ways.

TASK 1 (Due Date: Week beginning 18/4/16 )

For this Assessment Task you will do an online test consisting of 20 multiple choice questions covering the first 9 weeks of materials.
It will be made available to you on the Monday of the week and must be completed by the following Sunday of that week. You have multiple attempts to complete the test. You must reach 10/20 to pass. Also you have 1 hour 30 minutes time frame, and it must be completed in one sitting. This can be done n your own time.

TASK 2 (Due Date: Week beginning the 25/4/16)

For this assignment it will be structured to incorporate short answer questions relating to various appropriate legislation. As it is a competency based assessment then a competent (CA) grade must be achieved for this assessment.
It will be made available in blackboard in week 3 and is due for submission in week 11.


TASK 3 (Due Date: Week beginning 16/5/16)

This assessment task involves setting up an employee, processing a payroll and producing end of financial year PAYG Payments Summaries using MYOB. It also involves the setting up of new accounts in MYOB, the processing of transactions via Sales, Purchases and banking functions and the producing of an IAS and BAS using MYOB Baslink and MYOB reports. As this test is competency based then a (CA) grade must be achieved for this assessment.


You must successfully complete all assessment tasks to achieve competency.

Assessment Matrix

Other Information

Submission Requirements

You should:

• Ensure that you submit assessments on or before the due date.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Callie Harvey, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days. <check links are still current>

More Information:

Form to use:

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination. <check links are still current>

More Information:;ID=g43abm17hc9w

Form to use:

Resubmissions (VET Programs):

If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: <check link is still current>
More Information:;ID=7usdbki1fjf31

Marking Guide (Competency):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Marking Guide (Grading)

After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:

Final Grades table:

CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher.

Course Overview: Access Course Overview