Course Title: Manage business document design and development
Part B: Course Detail
Teaching Period: Term2 2009
Course Code: BUSM5503C
Course Title: Manage business document design and development
School: 650T TAFE Business
Campus: City Campus
Program: C5130 - Diploma of Business
Course Contact : Theresa Lyford
Course Contact Phone: +61 3 9925 5444
Course Contact Email:theresa.lyford@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Maryann McNair
Telephone: 9925 1564
Email: maryann.mcnair@rmit.edu.au
Nominal Hours: 90
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
Nil
Course Description
This unit covers setting standards for organisational documents and managing document design and production to meet the standards. Students will use a combination of software packages to design and implement business documentation. Software will include word processing, spreadsheets and databases. Students will examine key features of good design for business documents and gain skills in selecting appropriate software.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBADM506A Manage business document design and development |
Element: |
1 Establish documentation standards |
Performance Criteria: |
1. Organisational requirements for information entry, storage, output and quality of document design/production are identified. 2. The organisation’s present and future information technology capability is evaluated in terms of its effect on document design and production. 3. The types of documents used/required by the organization sre identified. 4. Documentation standards are established for organizational documents in accordance with information, budgetary and technology requirements.
|
Element: |
2.Manage template design and development |
Performance Criteria: |
1. Standard formats/templates suit the purpose, audience and information requirements of each document. 2. Document templates enhance readability and appearance and meet organizational requirements for style and layout. 3. Templates are tested, organizational and user feedback is obtained and amendments are made as necessary to ensure maximum efficiency and quality of presentation. |
Element: |
3.Develop standard text for documents |
Performance Criteria: |
1. Complex technical functions of software are evaluated for their usefullness in automating aspects of standard documentation production. 2. Requirements of each document are matched with software functions to allow effective production of documents. 3. Macros are tested to ensure they meet the requirements of each document in accordance with documentation standards.
|
Element: |
4.Develop and implement strategies to ensure the use of standard documentation |
Performance Criteria: |
1. Explanatory notes are prepared for the use of standard templates and macros using content, format and language style to suit existing and future users. 2. Training on the use of standard templates and macros is developed and implemented adjusting the content and level of detail to suit user needs. 3. Master files and print copies of templates and macros are produced, circulated, named and stored in accordance with organizational requirements. |
Element: |
5.Develop and implement strategies for maintenance and continuous improvement of standard documentation |
Performance Criteria: |
1. Use of standard documentation templates and macros is monitored and the quality of documents produced is evaluated against documentation standards. 2. Documentation standards are reviewed against the changing needs of the organization and improvements planned and implemented in accordance with the organization. |
Learning Outcomes
Details of Learning Activities
Class time is spent practising the design and development of a range of business documents and at the same time extending the students knowledge of software functions and document design principles. A short lecture will provide students with the concepts required to gain the underpinning skills and knowledge. Students will be required to practice underpinning practical skills outside of class time (eg keyboarding and proofreading). This course will provide participants with the technique and skills in proofreading and editing to produce well designed business documents.
Teaching Schedule
Week | Topic | Content and Assesment | Text |
1 | Establish Documentation Standards |
Introduction to course Occupational Health and Safety Introduction to Computers |
Using Excel and Access Chapter 35 OH&S Using Word Chapter 1-4 Consol task 1-2 |
2 |
Maintenance and Security Organisational requirements |
Using Word Chapter 5-8 Consol task 3 |
|
3 | Document types and standards |
Using Word Chapter 9-12 Consol task 4 |
|
4 | Manage Template Design and Development | Document Design |
Using Word Chapter 13-15 |
5 | Templates |
Using Word Chapter 16-18 Consol task 5 |
|
6 | Develop Standard text for Documents | Merge | Learning Hub |
7 |
Spreadsheets Assessment 1 test |
Using Excel and Access Chapter 1-5 Consol task 1 |
|
8 | Databases |
Using Excel and Access Chapter 6-11 Consol task 2 |
|
9 | Databases |
Using Excel and Access Chapter 12-16 Consol tasks 3,4,& 5 |
|
10 | Matching documents to software requirements |
Using Excel and Access Chapter 18-20 Consol task 1 |
|
11 | Develop and implement strategies for the use of standard documentation |
Master files Assessment 2 Spreadsheet solution |
Using Excel and Access Chapter 21-25
|
12 | Explanatory notes |
Using Excel and Access Chapter 26-30 Consol task 2 & 3 |
|
13 |
Training users Assessment 3 Database test |
Using Excel and Access Chapter 31-33 |
|
14 | Review students assessment 3 and provide help and feedback | ||
15 | Develop and implement strategies for maintenance and continuous improvement of standard documentation |
Maintaining standard documents Assessment 4 Organisational requirements |
Review and teacher provided additional activities |
16 | Monitoring standard documents | Review and teacher provided additional activities | |
17 | Revision and Exam | Review and teacher provided additional activities | |
18 | All Topics | Assessment 5 Exam |
Learning Resources
Prescribed Texts
Watsonia Publishing, Microsoft Office 2003 using Microsoft Word 2003 (RMIT010A) Watsonia Publishing, Microsoft Office 2003 using Excel & Access 2003 (RMIT 010B) |
References
Other Resources
Overview of Assessment
The student must demonstrate an understanding of all elements of a particular competency to be deemed competent. Assessment methods have been designed to measure achievement of each competency in a flexible manner over a range of assessment tasks.
Assessment will incorporate a variety of methods including class exercises/observation, theory tests, project/assignment and practical tests. Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met
Class time is spent practicing the design and development of a range of business documents and at the same time extending the student’s knowledge of software functions and document design principles. A short lecture will provide students with the concepts required to gain the underpinning skills and knowledge. Students will be required to practice underpinning practical skills outside of class time (eg keyboarding and proofreading). This course will provide participants with the techniques and skills in proofreading and editing to produce well designed business documents.
Assessment Tasks
Assessment 1 - Practical Theory Test (25%)
Students will complete a closed book in class test which focuses on both the practical and theory components of the course. The practical section will focus on the students ability to demonstrate the skills and knowledge as set out in the Evidence Guide and the theoretical section will include short answer questions based on the theory studied to date.
Assessment 2 - Case Study - Develop a Spreadsheet Solution (25%)
Students will be given a case study and asked to create a spreadsheet model to solve a business problem within the case. This is a take home assessment which must be completed individually.
Assessment 3 - Database test (10%)
Students will complete an open book in class test which focuses on using Microsoft Database. The test will be focusing on the students ability to demonstrate the skills and knowledge as set out in the Evidence Guide.
Assessment 4 - Software Evaluation Report (15%)
Students will use the software packages studied in this course to solve a business problem and create explanatory notes suitable to present to a business. This is a take home assessment which must be completed individually.
Assessment 5 - Exam (25%)
Students will complete a closed book theory exam covering all course topics.
Assessment Matrix
Practical & Theory Test | Spreadsheet Solution | Database Test | Organizational Report | Exam | |
Establish documentation standards | yes | yes | yes | yes | yes |
Manage template design and development | yes | yes | yes | ||
Develop standard text for documents | yes | yes | yes | yes | |
Develop and implement strategies to ensure the use of standard documentation | yes | yes | |||
Develop and implement strategies for maintenance and continuous improvement of documentation | yes | yes |
Other Information
Grading
Students are required to achieve a pass in each assessment piece. Where a pass is achieved competency for that assessment is given. Where a pass is not achieved in any assessment piece a NYC (Not yet Competent) grade will be given. Competency MUST be achieved for each element of competency within a competency standard for a pass grade (or higher grade) to be given. Where competency for all elements of competency is not achieved, an overall NN grade will result.
Course Overview: Access Course Overview