Course Title: Coordinate the purchase or hire of equipment/supplies

Part B: Course Detail

Teaching Period: Term1 2007

Course Code: MKTG9277C

Course Title: Coordinate the purchase or hire of equipment/supplies

School: 345T Creative Media

Campus: City Campus

Program: C5168 - Diploma of Music Industry (Technical Production)

Course Contact : Adam Lovell

Course Contact Phone: +61 3 99254976

Course Contact

Name and Contact Details of All Other Relevant Staff

Jill Shelton
9925 4414

Nominal Hours: 28

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

Students will learn the skills and knowledge required to coordinate the purchase and/or hire of equipment and supplies.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

CUSADM02A Coordinate the purchase or hire of equipment/supplies


Select and acquire materials and items

Performance Criteria:

- Confirm specific requirements and document requirements with the supplier before acquisition
- Ensure that materials/items/equipment meet design, cost, quality and production requirements
- Obtain agreement with relevant personnel as to the suitability of materials/items/equipment chosen
- Ensure that materials/items/equipment are acquired in sufficient quantities to meet the production requirements 
- Coordinate any required hire, loan or purchase arrangements and ensure agreements are completed according to enterprise requirements 
- Negotiate and confirm methods of payment, exchange and refund arrangements with the supplier prior to the acquisition


Coordinate the availability of materials/items

Performance Criteria:

- Ensure any materials or items or equipment are available at the correct location to allow for processing or immediate use during the production
- Check and document the condition of any acquired materials/items/equipment, on receipt, to ensure quality and that production requirements can be met
- Communicate the availability of materials/items/equipment to the relevant personnel, allowing them to process or use the materials/items/equipment


Identify resources required

Performance Criteria:

- Liaise with the relevant personnel, interpret and confirm the resource requirements so that design or technical specifications, production or script requirements are met
- Read and interpret pre-production paperwork to determine resource requirements
- Produce detailed resource breakdown lists from the documentation
- Review the budget to determine allocated expenditure
- Check existing stocks of materials or items for suitability of use for the production
- Determine items to be purchased, specially manufactured or hired and produce clear and detailed specifications for materials/items required


Investigate sources for purchase or hire of specialist supplies

Performance Criteria:

- Source and select relevant suppliers 
- Provide suppliers with detailed material/item specifications
- Seek quote for purchase, hire or manufacture of required resources
- Check the suitability of materials/items/equipment and ensure that they can withstand the rigours and demands of the production
- Ensure that materials/items can be modified to meet any specific production requirements
- Review quotes against budget, negotiate costs to meet the budgetary requirements and choose an appropriate supplier

Learning Outcomes


Details of Learning Activities

This course involves the following learning activities
*    identify resources  required for the event
*    review event budget to determine expenditure
*    select and acquire materials
*    co-ordinate the availability of materials
*    plan, promote and produce an event

Teaching Schedule

Week 1. Orientation
Week 2. Introduction and overview of event objectives and outcomes. Discuss assessment. Create production teams
Week 3. Define roles of teams. Determine teams
Week 4. Anatomy of Event – identify key event personnel
Week 5. Anatomy of Event II – preparing client briefs
Week 6. Budget – identify key expenditure areas
Week 7. Possible meeting with Audio Visual students
Week 8. Contracts
Week.9. Risk Assessment
Week 10. Live sound requirements
Week 11. Recording requirements
Week 12. Post production requirements
Week 13. Final pre-production report from all teams
Week 14. On site inspection before event

Learning Resources

Prescribed Texts


Other Resources

      Will be advised.

Overview of Assessment

Task 1 - Evaluative Report of the event 65%
Task 2 - In class pre-production team reports and on site work team activities  35%

Assessment Tasks

Assessment Task 1 – Report of Event  – 65%
Assessment Task 2 – Pre-production team reports and on site work team activities - 35%

Assessment Matrix

Not applicable

Course Overview: Access Course Overview