Course Title: Plan or review administration systems
Part B: Course Detail
Teaching Period: Term1 2015
Course Code: BUSM6242C
Course Title: Plan or review administration systems
School: 650T Vocational Business Education
Campus: City Campus
Program: C5221 - Diploma of Business Administration
Course Contact : Sylvia Baroutis
Course Contact Phone: +61 3 9925 5469
Course Contact Email:sylvia.baroutis@rmit.edu.au
Name and Contact Details of All Other Relevant Staff
Course Teacher:
Brenda Hughes
breanda.hughes@rmit.edu.au
Nominal Hours: 50
Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.
Pre-requisites and Co-requisites
None
Course Description
This unit covers the skills and knowledge required to plan or review the requirements of effective administration systems and procedures for implementing, monitoring and reviewing the system. Employability Skills are applied where suitable.
National Codes, Titles, Elements and Performance Criteria
National Element Code & Title: |
BSBADM504B Plan or review administration systems |
Element: |
1. Plan or review administration systems |
Performance Criteria: |
1.1.Identify requirements of, or modifications to, administration system through consultation with system users and other stakeholders in accordance with organisational and budgetary requirements |
Element: |
2. Implement new or modified administration system |
Performance Criteria: |
2.1.Identify and develop implementation strategies in consultation with staff |
Element: |
3. Monitor administration system |
Performance Criteria: |
3.1.Monitor system for usage, security and output in accordance with organisational requirements |
Learning Outcomes
Details of Learning Activities
Class activities, self-directed learning and application of employability skills will focus on documenting requirements or modifications to an administration system, developing appropriate activities to support system implementation and review to identify system improvements. Learning activities will include in-class discussions, review of business case studies, exercises based on theory and experience, Internet research and group activities.
Teaching Schedule
The Teaching Schedule for this course is as follows:
Induction Session
Prior to training commencement a program level induction session will be conducted that comprises the following:
- Program overview and requirements
- MyRMIT/Blackboard
- Overview of assessment requirements
- Pre-Training Review including:
- Recognition of Prior Learning and Credit Transfers
- Assessment of current skills and knowledge
- Competency/Grading Criteria
- Plagiarism
- Appeals
- Extensions
- Feedback
- Privacy
- Submission requirements
- Resubmission policy
- Where to get support
- Student responsibilities
Course Delivery:
| Week | Week Commencing | Topics | Assessment due dates and feedback |
| 1 | 9 Feb |
Course induction Create a resource folder - hard copy or electronic? Business Records: Review
|
Assessment overview Task 1 - Portfolio of Evidence (submitted progressively in the weeks indicated below for feedback) |
| 2 | 16 Feb | Techniques: Reading and responding to a case study |
|
| 3 | 23 Feb | Organisational needs and planning a system |
|
| 4 | 2 Mar | Budgeting and resources; Implementing a system, training and consultation with system users |
Task 1 - Portfolio of Evidence |
| 5 | 9 Mar (Monday Labour Day Public Holiday) |
Managing staff through the implementation phase; Communicating procedures, ongoing training and support |
|
6 |
16 Mar | Monitoring the system, usage, security and output; Modifications for continuous improvement | Task 1 - Portfolio of Evidence Activity 2 Due |
| 7 | 23 Mar | Notify users and their training needs |
|
| 8 | 30 Mar | Work on assessments
Administration Systems Checklist in preparation for Task 2 |
ONLINE CLASS Task 1 - Portfolio of Evidence |
| Mid semester break 2-8 Apr classes resume Thursday 9 Apr | |||
| 9 | 13 Apr | In class work on Portfolio Assessment - Task 4 - planning tools in preparation for Task 2 |
Task 1 - Portfolio of Evidence |
| 10 | 20 Apr | Work on Task 2 |
|
| 11 | 27 Apr | Work on Task 2 | |
| 12 | 4 May | Work on Task 2 | |
| 13 | 11 May | Practical Placement. | Work Integrated Learning |
| 14 | 18 May | Practical Placement. | Work Integrated Learning |
| 15 | 25 May | Course review |
Task 2 - Systems Project Due |
| 16 | 1 Jun | Review and feedback | |
| 17 | 8 Jun | Semester 1 assessment period | Assessment feedback commences (2 weeks) and resubmission/Special Consideration where applicable |
Learning Resources
Prescribed Texts
Available as a free digitised text on Blackboard. |
References
Other Resources
Overview of Assessment
Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in-class exercises, written and practical assessments, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work based or course activities.
Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.
Assessment Tasks
Critical aspects for assessment and evidence required to demonstrate competency in this unit Evidence of the following is essential:
• documenting requirements or modifications to administration system
• developing appropriate activities to support system implementation
• working with staff to identify system improvements.
Assessment Tasks
You are required to complete two assessment tasks. You must successfully complete all aspects of each task to be deemed competent in this course.
Task 1 - Portfolio of Evidence (Due Date: End of Weeks 4, 6, 8 and 9)
- Activity 1, Online training module (NAA, National Archives of Australia)
Read the introduction to digital records at the National Archives of Australia. Complete the eLearning module at the National Archives of Australia - Activity 2, Online training module (PROV, Public Record Office of Victoria)
Complete learning module from PROV Training Portal for the topic Recordkeeping Standards - Activity 3, Administration system checklist
Checklist template available for download and use for Task 2 on Blackboard - Activity 4, Planning tools
Upload a copy of each of the relevant planning tools you have been using for Task 2 to the portfolio submission area on Blackboard. Some tools that can be used are: To Do Lists, Diaries, Checklists, Schedules, Flow Charts, Gantt Charts, Pert Diagrams.
Task 2 - Systems Project - (Due Date: End of Week 15)
You will select an administration system in an organisation of your choice (this could be your workplace, friend/relative’s business or the Simulated Business - Reflective Records) to firstly review using the checklist on Blackboard and should discuss your initial findings with your teacher in class. Using your findings you will write a business report of no more than 2000 words using the following headings:
1. Review existing administration system
(include stakeholder map and administration review checklist attached in the appendices)
2. Supplier overview
(includes research information and quotations from suppliers to meet budget requirements)
3. Implementation plan
4. Continuous improvement plan
Additional report requirements:
Develop your own professional word-processed report template so it is in line with your organisation’s style and standards. The final project is to be published to PDF and upload to the submission area on Blackboard
Detailed instructions for each activity are presented in the Assessment Record and Cover Sheet for Plan or Review Administration Systems Task 2 available on the Blackboard.
Submission Requirements
You should:
- Ensure that you submit assessments on or before the due date.
- Always retain a copy of your assessment tasks (hard copy and soft copy)
- When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard.
- Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10 unless instructed otherwise in the Assessment Record and Cover Sheet instructions.
Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates even when work is submitted progressively in the form of a weekly journal/learning activities.
If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.
More Information: http://www.rmit.edu.au/students/assessment/extension
Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf
Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w
Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf
Resubmissions (VET Programs):
If you are found to be unsuccessful in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.
Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the circumstances under which the assessment arrangements might be granted please access the following website: More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31
Marking Guide (Competency):
You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.
You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.
Marking Guide (Grading)
After achieving competency we then grade your performance in the unit and you will achieve one of the following grades:
Final Grades table:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment
Further information regarding the application of the grading criteria will be provided by your teacher.
Assessment Matrix
Course Overview: Access Course Overview