Course Title: Recruit, select and induct staff

Part B: Course Detail

Teaching Period: Term2 2012

Course Code: EMPL5625C

Course Title: Recruit, select and induct staff

School: 650T TAFE Business

Campus: City Campus

Program: C5225 - Diploma of Management

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact

Name and Contact Details of All Other Relevant Staff

Seymour Jacobson

9925 1563

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Not applicable

Course Description

This unit describes the performance outcomes, skills and knowledge required to execute tasks associated with the recruitment cycle.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBHRM402A Recruit, select and induct staff


1. Determine job descriptions

Performance Criteria:

1.1. Clarify time lines and requirement for appointment
1.2. Assist with preparation of job descriptions which accurately reflect the role requirements in accordance with organisational procedures and legislation, codes and national standards and occupational health and safety (OHS) considerations
1.3. Consult with relevant personnel about job descriptions
1.4. Ensure that job descriptions do not contravene legislative requirements
1.5. Obtain approvals to advertise position


2. Plan for selection

Performance Criteria:

2.1. Advertise vacancies for staffing requirements in accordance with organisational policies and procedures
2.2. Consult with relevant personnel to convene selection panel and to develop interview questions
2.3. Short list applicants
2.4. Ensure that interview questions do not breach legislative requirements
2.5. Schedule interviews and advise relevant personnel of times, dates and venues


3. Assess and select applicants

Performance Criteria:

3.1. Participate in interview process and assess candidates against agreed selection criteria
3.2. Discuss assessment with other selection panel members
3.3. Correct any biases or deviations from agreed procedures and negotiate for preferred candidate
3.4. Contact referees for referee reports
3.5. Prepare selection report and make recommendations to senior personnel for appointment
3.6. Advise unsuccessful candidates of outcomes and respond to any queries
3.7. Complete all necessary documentation in accordance with organisational procedures
3.8. Secure agreement of preferred candidate


4. Appoint and induct successful candidate

Performance Criteria:

4.1. Provide successful candidate with employment contract and other documentation
4.2. Advise managers and staff of starting date and make necessary administrative arrangements for pay and employee record keeping
4.3. Advise manager and work team of new appointment
4.4. Arrange induction in accordance with organisational policy

Learning Outcomes

Details of Learning Activities


Students are required to attend all classes to complete in-class assessments and activities.  In-class assessments are mandatory attendance. The class activities provide an opportunity to develop skills and apply theory to real life situations.

The classroom learning activities students may take a role in are:
• Case studies
• Collaborative classroom activities
• Team activities
• Peer interaction
• Role plays
• Reflection and discussion
• Reading text book
• Accessing materials online
We expect you to participate in and contribute to all scheduled learning activities

Teaching Schedule



Week #Beginning


025 JuneCourse Introduction
The recruitment

Assessment overview Groups
Recruitment Planning


1 2 JulyThe recruitment lifecycleAlternatives to recruitment Recruitment planning


2 9 JulyPosition descriptions Legislative requirements


3 16 JulyPlanning for selection  Advertising BSBHRM402A/01 & /02
4 23 JulyPlanning for selection Selection panels; Interview questions; Shortlisting applicants; Scheduling interviews and advising applicants BSBHRM402A/02
5 30 Jul

Study Study Week -
No Formal Classes


6 6 August Assess and select applicantsThe interview process; Selection panels; Developing interview questions; Types of questions - Behavioural questions BSBHRM402A/03
7 13 AugustAssess and select applicantsAppoint and induct successful candidateBSBHRM402A/03 & /04
8 20 AugustAssess and select applicants;Appoint and induct successful candidate BSBHRM402A/03 & /04
9 3 SeptemberAppoint and induct successful candidate Advising managers and staff of new appointment BSBHRM402A/04
10 10 SeptemberAppoint and induct successful candidate; Advising managers and staff of new appointment BSBHRM402A/04
11 17 SeptemberAppoint and induce successful candidate  Induction BSBHRM402A/04
12 24 SeptemberAppoint and induct successful candidate Induction BSBHRM402A/04
13 1 OctoberAppoint and induce successful candidate Induction BSBHRM402A/04
14 8 OctoberYou as the candidate; 
 Implications for your job search 
15 15 October  Feedback/Interviews
 1622 October 

 Re-submissions and re-sits


This schedule may be varied according to student progress

Learning Resources

Prescribed Texts

Recruit, Select and Induct Staff,  Jones, Rod, Pearson Education, 2010 



Cole, K, Management theory and practice 4th Edition, Pearson Australia,

2010 9781442

Other Resources

1. Handouts and exercise activities will be supplied in class as appropriate

2. myRMIT Studies Blackboard

Overview of Assessment

Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in class exercises, written and practical assessments, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work based or course activities.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.  Students will be provided with feedback throughout the course to check their progress.

Assessment Tasks

Working in small groups, students will participate in role plays that will span the recruitment, selection and induction cycle.

The group will develop a position description for a simulated position and an advertisement to recruit people to this position. They will then prepare documentation for the interviews and make the necessary preparations for interviews.

After shortlisting the applicants, group members will form a panel to interview the applicants.

Following the interviews, when selection decisions have been made, the panel will report to management on the selection decisions and follow the necessary organisational processes.

Finally, an induction/orientation program for the new employee will be developed. The induction/orientation program will then be presented by the group to the class.

For a full description of the assessment tasks to be completed, you should refer to the assessment sheet available on myRMIT Studies.

Assessment 1a: Review of documentation - Position Description due COB Week 6
You will develop a position description for a new employee to join the Valley View Publishing Organisation. (Details of this organisation can be found in the Admin Toolbox).

Assessment 1b: Review of documentation - Advertisement for the position due COB Week 6
You are to develop a suitable advertisement that can be advertised in Saturday’s Age Careers supplement and can also be adapted for online use at You will need to investigate the required format for each purpose and the costs associated with advertising the position.

Assessment 2a: Review of documentation - Interview questions/ranking sheet due COB Week 7
You are to prepare ten interview questions, (at least eight of which will be behavioural questions). In addition, you should develop a suitable ranking sheet for use during the interviews.

Assessment 2b: Observation of interviewing techniques - Interview due COB Week 7
Your advertisement will be placed on the Learning Hub to enable other students (who are not in your group) to apply for the position. You will then work with other members of your group to form a panel. The panel will then shortlist, prepare for and interview applicants for the position. This will enable you to develop skills in both interviewer and interviewee techniques. You are expected to apply for one of the positions advertised by a group other than your own.

Assessment 3: Analysis of response to scenario - report to management due COB Week 12
You will prepare a written report to management on the panel’s selection decision.

Assessment 4: Analysis of response to scenario - Induction/orientation program - Presentation due in class Week 14
You will prepare and present the induction/orientation program you have developed for the new employee, to the class in a 10 minute presentation.

Assessment 5: Peer assessment due Week 15

Please note:
• All written assessments must be submitted with a completed and signed assignment pro-forma cover sheet securely stapled to the front.
• All written assessments should be submitted to the assignment drop box in myRMIT by 17:00 on the due date.
• All assessments must be submitted and assessed as competent in order to complete this unit.
• Assessment for this unit will be graded according to the matrix below.
• You may also choose to seek Recognition of Prior Learning (RPL) for this unit. Please see your teacher for more information.
• Due to the complex nature of this unit, you may be asked to demonstrate competence more than once.
The critical aspects of assessment are a summary of the skills and knowledge you need to demonstrate competency in this unit.
Critical aspects for assessment and evidence required to demonstrate competency in this unit.

Evidence of the following is essential:
• demonstrated ability to work with job descriptions to source and select suitable staff
• interviewing and other selection techniques that demonstrate awareness off equal opportunity and anti-discrimination requirements
• knowledge of the human resource life cycle.
They are included here in a matrix below so that you can see the relationship between the units of competency and the assessment activities.

Other Information
• Submission Requirements
All assignments must be submitted via Blackboard unless held in class
• You should:

• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at;ID=ls0ydfokry9rz website.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of work for assessment is available on blackboard.

Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Juliet Wiggins S123456, Task 2, EMPL5625C Recruit, select and induct staff, Page 1 of 10.


Assessment Matrix

Assessment Matrix


BSBHRM402A Recruit Select & Induct StaffPosition descriptionAdvertisementInterview Questions
Critical aspects
Demonstrated ability to work with job descriptions to source and select suitable staffYY 
Interviewing and other selection techniques that demonstrate awareness of equal opportunity and anti-discrimination requirements  
Knowledge of the human resource lifecycleY Y

Other Information

Marking Guide (competency):

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Please refer to the Final Grades table below.

Marking Guide (Grading)

:After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

The grading is according to the following criteria:


We are looking for a high level of ability to complete all tasks independently as per the specifications as well as demonstrating a high level of initiative in your approach to recruiting, selecting and inducting staff

We are looking for depth of understanding of the key concepts and knowledge required in managing a recruitment system. You should be able to demonstrate a thorough understanding of all applicable human resource legislative requirements in all the assessment tasks.


We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended audience. You also need to show an understanding of the kinds of problems that can arise in managing a recruitment system and how these might be addressed.


We expect to see on-going uploading of information into Pebble Pad that is relevant to the unit, full utilisation of Pebble Pad and Blackboard as per course requirements and timely submission of all required assessment tasks.


We expect to see contributions to relevant discussions and scheduled collaborate sessions. In addition your tasks should demonstrate a very good understanding of strategies for a collaborative approach to recruitment management in the workplace.

Final Grades table:

CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did Not Submit for assessment

Further information regarding the application of the grading criteria will be provided by your teacher

Please ensure you read and are familiar with the conditions of this Course Guide. It is the responsibility of the student to understand and follow these instructions

Course Overview: Access Course Overview