Course Title: Support the recruitment, selection and induction of staff

Part B: Course Detail

Teaching Period: Term2 2015

Course Code: EMPL7058C

Course Title: Support the recruitment, selection and induction of staff

School: 650T Vocational Business Education

Campus: City Campus

Program: C5225 - Diploma of Management

Course Contact : Sylvia Baroutis

Course Contact Phone: +61 3 9925 5469

Course Contact Email:sylvia.baroutis@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Seymour Jacobson

Tel: 9925 1563

seymour.jacobson@rmit.edu.au
 

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to execute tasks associated with the recruitment cycle.  Performance of the work described in this unit will be underpinned by in-depth knowledge of the work of the organisation, and how recruitment and selection practices fit with other human resources functions.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBHRM405A Support the recruitment, selection and induction of staff

Element:

1. Plan for recruitment

Performance Criteria:

1.1 Obtain approval to fill position and clarify time lines and requirement for appointment
1.2 Assist in preparing job descriptions that accurately reflect the role requirements, according to organisational policies and procedures and legislation, codes, national standards and workplace health and safety (WHS) considerations
1.3 Consult with relevant personnel about job descriptions and workforce strategy
1.4 Assist in ensuring that job descriptions comply with legislative requirements and reflect the organisation's requirements for a diverse workforce
1.5 Obtain approvals to advertise position
 

Element:

2. Plan for selection

Performance Criteria:

2.1 Choose appropriate channels and technology to advertise vacancies and/or identify potential talent pool
2.2 Advertise vacancies for staffing requirements according to organisational policies and procedures
2.3 Consult with relevant personnel to convene selection panel and develop interview questions
2.4 Assist in ensuring that interview questions comply with legislative requirements
2.5 Assist in short-listing applicants
2.6 Schedule interviews and advise relevant people of times, dates and venues
 

Element:

3. Support selection process

Performance Criteria:

3.1 Participate in interview process and assess candidates against agreed selection criteria
3.2 Discuss assessment with other selection panel members
3.3 Correct biases and deviations from agreed procedures and negotiate for preferred candidate
3.4 Contact referees for referee reports
3.5 Prepare selection report and make recommendations to senior personnel for appointment
3.6 Advise unsuccessful candidates of outcomes and respond to any queries
3.7 Secure preferred candidate's agreement
3.8 Complete necessary documentation according to organisational procedures, observing confidentiality and privacy requirements
 

Element:

4. Induct successful candidate

Performance Criteria:

4.1 Provide successful candidate with employment contract and other documentation
4.2 Advise manager and work team of new appointment
4.3 Advise managers and staff of candidate's starting date and make necessary administrative arrangements for pay and employee record keeping
4.4 Arrange successful candidate's induction according to organisational policy
 


Learning Outcomes



Details of Learning Activities

Students should attend all classes. In-class assessments require mandatory attendance. The class activities provide an opportunity to develop skills and apply theory to real life situations.
The classroom learning activities students may take a role in are:
• Case studies
• Collaborative classroom activities
• Team activities
• Peer interaction
• Role plays
• Reflection and discussion
• Reading text book
• Accessing materials online

Prior to training commencement a program level induction session will be conducted that comprises the following:

• Program overview and requirements
• MyRMIT/Blackboard
• Overview of assessment requirements
• Pre-Training Review including:
o Recognition of Prior Learning and Credit Transfers
o Assessment of current skills and knowledge
• Competency/Grading Criteria
• Plagiarism
• Appeals
• Extensions
• Feedback
• Privacy
• Submission requirements
• Resubmission policy
• Where to get support
• Student responsibilities


 

  


Teaching Schedule

<thead> <th scope="col">Week</th> <th scope="col">Activities</th> <th scope="col">Resources</th> </thead> <th scope="row">1. July 06</th> <th scope="row">2. July 13</th> <th scope="row">3. July 20</th> <th scope="row">4. July 27</th> <th scope="row">5. Aug 03</th> <th scope="row">6. Aug 10</th> <th scope="row">7. Aug 17</th> <th scope="row">8. Aug 24</th> <th scope="row">Midsemester break</th> <th scope="row">9. Sep 07</th> <th scope="row">10. Sep 14</th> <th scope="row">11. Sep 21</th> <th scope="row">12. Sep 28</th> <th scope="row">13. Oct 05</th> <th scope="row">14. Oct 12</th> <th scope="row">15. Oct 19</th> <th scope="row">16. Oct 26</th>

 

 Introduction to the Course including:
Course requirements
• Course support documents
• Course Blackboard access
• Accuracy of enrolment
• Assessment requirements/Cover Sheets
• Reminder re Plagiarism
• Reminder re Appeals
• Extensions/Resubmissions
• Feedback in this course
• Reminder re submission requirements
• Getting help

Introduction to course
The recruitment lifecycle Course overview, Assessment overview, Academic administration procedures, Class management
Teams formation

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24

1. Plan for recruitment

1.1 Obtain approval to fill position and clarify time lines and requirement for appointment
1.2 Assist in preparing job descriptions that accurately reflect the role requirements, according to organisational policies and procedures and legislation, codes, national standards and workplace health and safety (WHS) considerations
 

Alternatives to recruitment, recruitment strategies, recruitment planning, attracting employees,

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24
 

1. Plan for recruitment

1.3 Consult with relevant personnel about job descriptions and workforce strategy
1.4 Assist in ensuring that job descriptions comply with legislative requirements and reflect the organisation’s requirements for a diverse workforce
1.5 Obtain approvals to advertise position
 

Recruitment planning, job descriptions, job analysis, legislative requirements

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24
 

 2. Plan for selection


2.1 Choose appropriate channels and technology to advertise vacancies and/or identify potential talent pool
2.2 Advertise vacancies for staffing requirements according to organisational policies and procedures
 

Advertising, media developments, organisational requirements
 

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24


Assessment 1 - Job description
Due this week online via myRMIT

2.3 Consult with relevant personnel to convene selection panel and develop interview questions
2.4 Assist in ensuring that interview questions comply with legislative requirements
 

Selection panels, shortlisting, writing questions

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24
 

Assessment 1 -Advertisements for position
Due this week online via myRMIT
 

 ONLINE WEEK - NO FACE TO FACE CLASSES

2. Plan for selection
2.5 Assist in short-listing applicants
2.6 Schedule interviews and advise relevant people of times, dates and venues
Types of questions/ open/closed/leading, legislation, arrange interviews
 

 ONLINE WEEK - NO FACE TO FACE CLASSES

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24
 

Assessment 1 -Interview/Rankings sheet due this week online via myRMIT

3. Support selection process

3.1. Participate in interview process and assess candidates against agreed selection criteria
3.2. Discuss assessment with other selection panel members
 

Assessment 2 - Role play interviews
ATTENDANCE MANDATORY

 

 
3. Support selection process

3.3. Correct biases or deviations from agreed procedures and negotiate for preferred candidate
3.4. Contact referees for referee reports

Review conduct and outcome of interviews, background checks, psychometric testing, medical examinations, select preferred candidate, referee reports

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013

Chapter 24
 

MIDSEMESTER BREAK 31 August to 06 September INCLUSIVE Midsemester break

3. Support selection process

3.5. Prepare selection report and make recommendations to senior personnel for appointment
3.6. Advise unsuccessful candidates of outcomes and respond to any queries
Selection report,  advise unsuccessful candidates

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013
Chapter 24
 

3. Support selection process

3.7 Secure preferred candidate’s agreement
3.8 Complete necessary documentation according to organisational procedures, observing confidentiality and privacy requirements

Secure candidate agreement, complete documentation

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013
Chapter 24
 

4. Induct successful candidate

4.1. Provide successful candidate with employment contract and other documentation
 

Employment contracts, legislation, organisational requirements, pay and administrative records

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013
Chapter 24
 

ONLINE STUDY - NO FACE TO FACE CLASS

4. Induct successful candidate

4.2. Advise managers and staff of starting date and make necessary administrative arrangements for pay and employee record keeping
4.3. Advise manager and work team of new appointment
 

Management advice, work team advice

ONLINE STUDY - NO FACE TO FACE CLASS

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013
Chapter 24
 

Assessment 2 - Report to management
Due this week online via myRMIT

 

4. Induct successful candidate

4.4. Arrange successful candidate’s induction in accordance with organisational policy

Induction programs, depth and content, schedules, essential information, supplementary information, employee orientation

Management Theory and Practice 5e, Cole.K, Pearson Australia, 2013
Chapter 24
 
 4. Induct successful candidate

Assessment 3 - Role play, induction and orientation

Attendance mandatory

 4. Induct successful candidate

Assessment 3 - Role play, induction and orientation

Attendance mandatory

  Interviews/re-submissions if required

You as the candidate, implications for your job search

 

This schedule may be varied according to student progress  or other circumstances, but students will not be disadvantaged by this


Learning Resources

Prescribed Texts

Management theory and practice 5e, Cole, K, Pearson Australia, 2013

9781442550681


References


Other Resources

Recruit, select & Induct Staff, Rod Jones, Pearson Australia, 2010 ISBN: 9781442523234

Human Resource Management, 7th Edition, Raymond J. Stone, John Wiley & Sons Australia, 2010 -
ISBN 978-1-74216-684-1

RMIT Library

my RMIT online resources

Turnitin
 


Overview of Assessment

Assessment may incorporate a variety of methods including technical requirements documentation, homework, assignments, group and/or individual projects, in class exercises, written and practical assessments, problem solving exercises, presentations, direct observation of actual and simulated work practice, presentation of portfolio of evidence which may comprise documents, and/or photographs and/or video and audio files, review of products produced through work based or course activities.

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met. Students will be provided with feedback throughout the course to check their progress.


Assessment Tasks

Critical aspects for assessment and evidence required to demonstrate competency in this unit Evidence of the ability to:

• work with job descriptions to support sourcing, selecting and appointing suitable staff
• participate in interviews and other selection techniques, and demonstrate awareness of EEO and anti discrimination requirements
• use different advertising channels to promote vacancies and/or establish a potential talent pool.
 

There are three assessment tasks which are completed as teams of 2 students - you must pass all tasks to be assessed as Competent

 There are 3 assessments in this course

You are required to complete the 3 tasks

 You must successfully complete all 3 tasks to be deemed competent in this course.

Assessment 1: Documentation portfolio
Review of documentation 1.1 - Position Description due Week 4
You will develop a position description for a new employee to join the Valley View Publishing Organisation. Details of this organisation can be found in the Admin Toolbox. The Admin Toolbox can be found at the following URL:
https://www.dlsweb.rmit.edu.au/toolbox/busadmin/index.htm

Review of documentation 1.2 - Advertisement for the position due Week 5
You are to develop a suitable advertisement that can be advertised in Saturday’s The Age Careers supplement and another advertisement for online use at Seek.com. You will need to investigate and report on the required format for each purpose and the costs associated with advertising the position.

Review of documentation1.3 - Interview questions/ranking sheet due Week 6
You are to prepare ten interview questions, (at least eight of which will be behavioural questions). In addition, you will develop a suitable ranking sheet for use during the interviews.

 

Assessment 2.1:  Interview role play
Observation of interviewing techniques - Interview due Week 7
 You will  work with other members of your group to form a panel. The panel will then , prepare for and interview applicants for the position. You will also act as an interviewee in a role play. This will enable you to develop skills in both interviewer and interviewee techniques.

Assessment 2.2: Analysis of response to scenario - report to management due Week 12
You will prepare a written report to management on the panel’s selection decision.

Assessment 3: Induction/orientation program -
Presentation due in class Weeks 14 and 15
You will prepare and present the induction/orientation program you have developed for the new employee, to the class in a 15 minute presentation.
 


Assessment Matrix

Other Information

Academic Administration Procedures


.


Submission Requirements
Assessment tasks need to be via electronic submission from the students via MyRMIT and then hard copies (if required by your teacher) handed in during class.

You should:

• Ensure that you submit assessments on or before the due date.
• Always retain a copy of your assessment tasks. (hard copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. An assignment cover sheet for submission of each assessment task is available on blackboard.
• Each page of your assessment should include footer with your name, student number, the title of the assessment, unit code and title and page numbers. For example, Julie Macpherson, 324567, Task 2, OHS2345C Ensure safe workplace, Page 1 of 10.

 

 

Late Submission Procedures
You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.


If you are prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.


More information: http://www.rmit.edu.au/students/assessment/extension


Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf


Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.


More information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w


Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf


Resubmissions:
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only. Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is "CAG".
If you are still not meeting the assessment requirements you must apply to your Program manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.


Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment. For more information about the cirumstances under which the assessment arrangements might be granted please access the following website:


More Information: http://rmit.edu.au/browse;ID=7usdbki1fjf31


You should:
• Ensure that you submit assessments on or before the due date. If your performance in the assessment is affected by unexpected circumstances, you should consider applying for Special Consideration. Information on the process and application forms is available at myRMIT and check links in your Student Diary.
• Always retain a copy of your assessment tasks (hrd copy and soft copy)
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration and statement of authorship. You must complete and submit an Assessment Record/Cover Sheet with work you submit for assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for assessment is your own work. You will find the relevant Assessment Record/Cover Sheet on Blackboard.
• Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.


Marking Guide (competency):
Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.
You need to demonstrate you are competent in each element of the unit of competency you are studying. You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you pass that unit of competency.

Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognised against industry standards and employability skills.
Final Grades Table:
CHD Competent with High Distinction
CDI Competent with Distinction
CC Competent with Credit
CAG Competency Achieved – Graded
NYC Not Yet Competent
DNS Did not Submit for assessment 

Further information regarding the application of the grading criteria will be provided by your teacher.

Course Overview: Access Course Overview