Course Title: Develop, implement and promote effective workplace communication

Part B: Course Detail

Teaching Period: Term1 2014

Course Code: BUSM8716C

Course Title: Develop, implement and promote effective workplace communication

School: 365T Global, Urban & Social Studies

Campus: City Campus

Program: C5330 - Diploma of Community Services Work

Course Contact : Zaina Nehme

Course Contact Phone: +61 3 9925 4552

Course Contact Email:zainaindira.nehme@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Julian Silverman: +61 3 9925 4578
Anne Fitzpatrick: +61 3 9925 0329

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

Not applicable.

Course Description

This course describes the knowledge and skills required to apply higher level communication skills that underpin effective workplace operations. The high level communication skills described in this course may be applied across a range of workplace contexts involving development, application and evaluation of communication strategies to effectively address identified client needs and promote the organisation.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

CHCCOM504B Develop, implement and promote effective workplace communication

Element:

1. Contribute to the development of effective communication strategies

Performance Criteria:

1.1 Develop, promote, implement and review strategies for internal and external dissemination of information, as required, to maximise individual and organisation effectiveness
1.2 In developing and implementing strategies, address special communication needs to avoid discrimination in the workplace
1.3 Establish channels of communication and review regularly to ensure staff are informed of relevant information in a timely way
1.4 Provide coaching in effective communication to staff as required
1.5 Use negotiation and conflict resolution strategies where required to promote effective operation of the organisation
1.6 Negotiate issues with key stakeholders, clients and staff to facilitate mutually acceptable outcomes
1.7 Maintain relevant work-related networks and relationships to meet client needs and organisation objectives
1.8 Ensure all communication with clients and colleagues is appropriate to individual needs and the situation and promotes achievement of organisation objectives

Element:

2. Represent the organisation to a range of groups

Performance Criteria:

2.1 Present relevant, appropriately researched material in internal and external forums, in a manner that promotes the organisation and is adjusted as required to meet audience needs
2.2 Ensure presentations are clear and sequential and delivered within a predetermined time, and utilise appropriate media to enhance the presentation and address audience needs
2.3 Respond to questions from the audience in a manner consistent with organisation standards
2.4 Respect and consider differences in views in a way that values and encourages contributions of others

Element:

3. Facilitate group discussions

Performance Criteria:

3.1 Define and implement mechanisms that enhance effective group interactions
3.2 Routinely use strategies that encourage all group members to participate, including seeking and acknowledging contributions from all members
3.3 Routinely set and follow objectives and agendas for meetings and discussions
3.4 Provide relevant information to groups as appropriate to facilitate outcomes
3.5 Evaluate group communication strategies to promote ongoing participation of all parties
3.6 Identify and address the specific communication needs of individuals

Element:

4. Facilitate work group interaction

Performance Criteria:

4.1 When conducting meetings, clarify purpose, agree procedures, negotiate roles and responsibilities, adhere to agreed timeframes and maintain equality of participation and input by group members
4.2 Seek feedback on operation of group processes, encourage suggestions for change and implement appropriate action
4.3 Provide feedback in a supportive manner appropriate to individuals and the group

Element:

5. Use specific communication techniques to assist in resolving conflict

Performance Criteria:

5.1 Use strategies to facilitate conflict resolution
5.2 Use communication skills and processes to identify and address barriers to communication and explore issues and background to the conflict
5.3 Use effective skills in listening, reframing, providing feedback and negotiating to support exploration and clarification of issues
5.4 Seek agreement on processes to be followed to resolve conflict within scope of own abilities, skills and work role
5.5 Make referral for conflict resolution and mediation as appropriate

Element:

6. Produce quality written materials

Performance Criteria:

6.1 Ensure writing is succinct and clear and presented in a logical and sequential way to match audience needs and the purpose of the document
6.2 Ensure all written documentation produced addresses organisation guidelines and current accepted standards of writing in line with purpose
6.3 Prepare and provide appropriate and timely advice to management and clients as required
6.4 Where individual skill levels do not match workplace requirements, take appropriate remedial action, including seeking assistance and additional training

Element:

7. Conduct interviews

Performance Criteria:

7.1 In conducting interviews and formal discussions, make an effort to ensure that appropriate structures, timeframes and protocols are mutually agreed and adhered to
7.2 Use effective questioning, speaking, listening and non-verbal communication techniques during discussions and interviews, to ensure the required information is accessed or message communicated
7.3 Give feedback and advice in a way which reflects current identified good practice
7.4 Conduct interviews and formal discussions with due regard to individual differences, needs and rights
7.5 Use appropriate complaints management, grievance and counselling procedures to deal with serious problems


Learning Outcomes


On successful completion of this course you will have developed and applied the skills and knowledge required to demonstrate competency in the above elements.


Details of Learning Activities

All courses and learning activities will be supported and complemented by RMIT’s learning management tool "Blackboard". Other essential learning activities will take place during the workshops, and you will also be required to undertake independent studies. Some of the learning activities that you will undertake are:

  • Class dicussions
  • Role play
  • Questionning


Teaching Schedule

This unit will be delivered over 9 full day sessions. The delivery schedule is below:

ClassTopicContentElements of Competency
1Effective communication strategies
  • Different ways information is communicated between employees, management, client groups, and various community agencies and organisations
  • Introduction and overview of unit, assessments, staff and students. What is an Evidence Portfolio?
  • Strategies how to communicate the correct information
  • Case Study examples
  • Coaching support for all staff
E1. Contribute to the development of effective communication strategies
E2. Represent the organisation to a range of groups
E3. Facilitate group discussions
E4. Facilitate work group interaction
E5. Use specific communication techniques to assist in resolving conflict
E6. Produce quality written material
E7. Conduct Interviews
2Conflict Resolution Techniques
  • Conflict Resolution strategies and techniques
  • Negotiate and ensure all communication with staff and clients have positive outcomes
  • Active Listening Skills Session
E5. Use specific communication techniques to assist in resolving conflict
3Representing own organisation to others
  • Making presentations in internal and external forums
  • Different types of presentations for workplace situations: Formal, Informal, Workshop, Panel Discussion
E2. Represent the organisation to a range of groups
4Class Student Presentations
  • Students will represent their organisation to the class group
E2. Represent the organisation to a range of groups
5Defining and Implementing effective strategies for group discussions - Part I
  • Defining and implementing effective strategies for group discussions
  • Identifying agenda/objectives for meetings using a structured approach
E3. Facilitate group discussions
6Defining and Implementing effective strategies for group discussions - Part II
  • Follow-up on previous session to ensure all participants where are able to facilitate a group meeting in a simulated work environment
  • Facilitating ‘correct’ meeting procedures to ensure meetings run smoothly and that objectives and outcomes are appropriately documented.
  • Maintaining appropriate protocol procedures within meetings and seeking feedback about meeting processes
E3. Facilitate group discussions
E4. Facilitate work group interaction
7Producing Quality Written Materials
  • Writing clearly, logically and with purpose using appropriate techniques
  • Reporting to management, clients, staff and organisations in a timely fashion
  • The many different types of written communication forms
E6. Produce quality written material
8Conducting and Preparing Interviews
  • The accepted protocols and formats used for interviews and formal discussions with individuals and organisations
  • Effective communication techniques
  • Active Listening Skills, to ensure a successful interview and/or discussion
  • Providing feedback and advice, resolving complaints and problems
E7. Conduct Interviews
9Revision of Workshops and Assessment Tasks
  • Class revision on past workshops
  • Questions and Answers for participants
 


Learning Resources

Prescribed Texts

None rquired


References


Other Resources

You will be provided with the resources and tools for learning in this course. This resources will also be available through Blackboard. You will also have access to the resources in the library.


Overview of Assessment

Assessment for this course is based on completing a short answer questions task about workplace communication, a class presentation on communication within a community services context, respond to a scenario on conflict resolution and participation in simulated interview.


Assessment Tasks

For this unit you will be required to complete three assessment tasks as describe below:

Assessment Task 1 - Preparation of a Portfolio: you will be required to collect a number of evidence that demonstrate your ability to develop, implement and promote effective workplace communication.

Assessment Task 2 - Case Study Scenario: for this task you will required to answer a set of questions based on a case study.

Assessment Task 3 - Observation Checklist: for this task your assessor (facilitator/teacher) will observe you demonstrating a set of required skills.  This observation could take place in your workplace, workplacement or simulated environment.


Assessment Matrix

This program in delivered in accordance with competency-based assessment, grades include:

CA: Competency Achieved
NYC: Not Yet Competent
DNS: Did Not Submit for assessment

Other Information

Assessment Tasks Submission Cover Sheet
You must complete a submission cover sheet for every piece of submitted work, including online submissions. This signed sheet acknowledges that you are aware of the plagiarism implications.

Attendance
It is strongly advised that you attend all workshops in order to engage in the required learning activities, ensuring the maximum opportunity to gain the competency.

Feedback
You will receive verbal and written feedback by teacher on your work. This feedback also includes suggestions on how you can proceed to the next stage of developing your competency. Information regarding student feedback can be found at: http://www.rmit.edu.au/browse;ID=9pp3ic9obks7

Student Progress
Monitoring academic progress is an important enabling and proactive strategy to assist you to achieve your learning potential. The Student progress policy can be found at:
http://www.rmit.edu.au/browse;ID=vj2g89cve4uj1

Special consideration Policy (Late Submission)
All assessment tasks are required to be completed to a satisfactory level. If you are unable to complete any piece of assessment by the due date, you will need to apply for an extension. Information regarding application for special consideration can be found at: http://www.rmit.edu.au/browse;ID=g43abm17hc9w

Academic Integrity and Plagiarism
RMIT University has a strict policy on plagiarism and academic integrity. For more information on this policy go to Academic Integrity Web site: http://www.rmit.edu.au/browse;ID=kw02ylsd8z3n

Course Overview: Access Course Overview