Awarding of RMIT Distinguished Professor title instruction

Instruction statement

The awarding of an RMIT Distinguished Professorship title is a high honour, used to acknowledge and reward sustained, outstanding performance.

To be eligible for consideration as a Distinguished Professor, nominees must be eligible to hold the title ‘Professor’ of RMIT University. The award is for a five year period and includes: use of the title of ‘RMIT Distinguished Professor’; remuneration at Academic E with loading of 50%; and research and/or teaching and learning support funding of $30k per annum.

This instruction outlines the nomination, approval and implementation processes to be followed in the awarding of the title of RMIT Distinguished Professor.

Exclusions

Non-academic staff

Instruction steps and actions

Instruction (including key points)

Responsibility

Timeline

1. Nominations

A nomination submission is made by a Deputy Vice-Chancellor (DVC) or College Pro Vice-Chancellor (PVC) on the RMIT Distinguished Professor Nomination Form and submitted to Deputy Vice-Chancellor, Research and Innovation (DVC R&I).

The Nomination Form will include evidence of performance and esteem against the guiding indicators for demonstrated performance (see Attachment A)

A copy of the curriculum vitae of the nominee will be attached to the Nomination Form.

Deputy Vice- Chancellor (DVC) or College Pro Vice- Chancellor (PVC)

As soon as practicable

The name of the nominee will be forwarded by the Office of the DVC (R&I) to the Manager, Research Information & Reporting in the Research Office.

Office of DVC R&I

As soon as practicable

2. Assessment of Nomination

The Manager, Research Information & Reporting will prepare a report of Nominee’s research outputs as reported in ResearchMaster, Scopus, SciVal, Web of Science and Google Scholar, which includes:

  • ERA eligible scholarly publications and creative works
  • HERDC eligible research grants and funding
  • HDR completions whilst at RMIT
  • Citations: per paper; h-index; impact factor compared to discipline peers
  • Collaborative agreements/partnerships through co- publications and funded contracts
  • Development of Early Career Researchers and HDR candidates through co-authorship and shared funding agreements as Chief Investigator.

Course Experience Survey outcomes will be sourced from the Survey Services Centre.

The above information will be forwarded to the DVC (R&I)

Manager, Research Information & Reporting

Within 3 weeks of receiving notification of nomination

The DVC R&I will normally convene a Distinguished Professorship Committee on an annual basis to assess the nomination submission against the RMIT Distinguished Professor guiding indicators of demonstrated performance (see Appendix A).

Committee membership will comprise:

  • DVC (R&I) – Chair
  • DVC (Education) or nominee
  • 3 College PVCs or nominees

The panel should aim to have appropriately mixed gender representation.

The Office of the DVC R&I will provide secretarial support to the Committee, sourcing and distributing documentation and recording Committee recommendations.

DVC R&I

Normally 4 weeks from receipt of nomination form

The Distinguished Professorship Committee will review the nomination submission and report of research outputs against RMIT Distinguished Professor guiding indicators of demonstrated performance (see Appendix A).

The Committee will agree a recommended outcome of the nomination and a recommended commencement date for the Award.

Distinguished Professorship Committee

At meeting or by electronic circulation

The Committee Chair will record the Committee’s recommended outcome on the RMIT Distinguished Professorship Nomination Form (Recommended / Not Recommended) and sign the Form. The Committee Chair will forward the recommendations and supporting documentation, including the signed Nomination Forms (and a salary loading form if more than 50% is being requested) for recommended nominees to the Vice-Chancellor for approval, and copy the Executive Director Human Resources.

Committee Chair

Following Committee decision

The signed Nomination Form will be recorded in TRIM and stored with the Committee meeting papers.

Office of DVC R&I

Vice-Chancellor to consider the recommendations and Approve / Not Approve the award of an RMIT Distinguished Professorship (including title, loading and support funding)

VC

Following receipt of the recommendations

In exceptional circumstances the VC may approve the awarding of the title of RMIT Distinguished Professor without the convening of the Distinguished Professorship Committee, following endorsement by the DVC (R&I) or DVC (E).

VC

As necessary

3. If the nomination is RECOMMENDED

The DVC R&I will communicate the outcome of the nomination to the nominating DVC or PVC, the Dean/Head of School of the Nominee and the Executive Director, HR.

The DVC R&I will provide a copy of the applications and VC’s approval to the Executive Director Human Resources.

DVC R&I

Within 1 week of Committee decision

The Nominating DVC or PVC will communicate the outcome of the nomination to the Nominee.

Nominating DVC or PVC

Within 1 week of receiving Committee recommendation

The Office of the DVC R&I will forward a copy of the signed Nomination Form and supporting documentation to the School Manager.

Office of DVC R&I

After the Dean/Head of School has been notified

Shared Services, Human Resources will process the Award and loading as per the established process and notify the Office of the DVC R&I when the process has been completed.

The Award of RMIT Distinguished Professor will commence from the date stated in the letter from Shared Services

Shared Services, HR

Within 1 week of the approved nomination being returned to HR

Shared Services, Human Resources will ensure a copy of the signed Nomination Form is stored on the Awardees personnel/TRIM file

Shared Services, HR

The Office of the DVC R&I will notify the Finance Manager, R&I of the Award start date.

Office of DVC R&I

Within 1 week of notification from HR

The Finance Manager, R&I will arrange access for the Distinguished Professorship Awardee(s) to the allocated research support funds.

Finance Manager, R&I

Within 2 weeks of notification from HR

Recipients will receive an Award Certificate.

Senior Advisor, Communications (Research Office) will coordinate the printing, signing (by VC) and framing of Award certificates and delivery of certificates to University Events for presentation at the University Teaching & Research Awards ceremony or other suitable event.

Senior Advisor, Communications (Research Office)

At least 1 month prior to scheduled Awards ceremony or event

Awards of the title of RMIT Distinguished Professor will be presented as part of the annual University Teaching & Research Awards ceremony or other suitable event.

University Events

As soon as practicable

4. If the nomination is NOT RECOMMENDED

The Nominating DVC, PVC or relevant member of the Committee will communicate the outcome of the nomination to the Nominee and their Dean/Head of School.

Nominating DVC or PVC

Within 1 week of Committee decision

[Next: Appendix A]