Course Title: Plan and manage film and media pre-production

Part B: Course Detail

Teaching Period: Term1 2012

Course Code: BUSM6218C

Course Title: Plan and manage film and media pre-production

School: 345T Media and Communication

Campus: City Campus

Program: C6087 - Advanced Diploma of Screen and Media

Course Contact : Program Administration

Course Contact Phone: +61 3 9925 4815

Course Contact Email:mcvet@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA

Teacher:
Ms Roz Williams
Phone: 9925 4974
Email: roz.williams@rmit.edu.au 

C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)

Teacher: Nicole McKinnon
Phone: 99254375
Email: nicole.mckinnon@rmit.edu.au
Teacher: Peter Kennedy
Phone: 9925 8079
Email: p.kennedy@rmit.edu.au
Teacher: Arthur Michalopoulos
Phone: 9925 4111
Email: arthur.michalopoulos@rmit.edu.au
Teacher: Darren Ballingall
Email: darren.ballingall@rmit.edu.au

Nominal Hours: 30

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA
This course covers all aspects of production management at the pre-production stage of a production.

This is the designated Work Integrated Learning (WIL) course for C6087 Advanced Diploma of Screen & Media. This course includes a WIL experience in which your knowledge and skills will be applied and assessed in a real or simulated workplace context and where feedback from industry and/or community is integral to your experience.

C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)
This unit of competency, Plan and manage film and media pre-production CUFPPM601A is delivered in the class Design Studio 3, together with Realise productions CUETEM08B and Originate and develop concepts BSBCRT501A. This unit introduces concepts and practices of pre-production and project management, which include storyboarding, animatics, schedules, treatments and technical, safety and budgetary requirements.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

CUFPPM601A Plan and manage film and media pre-production

Element:

1 Confirm scope of productions.

Performance Criteria:

1.1 Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase.
1.2 Break down scripts scene by scene to establish detailed resource requirements .
1.3 From script breakdowns, identify issues that have budget or shooting implications.
1.4 Prepare preliminary overall and pre-production schedules.
1.5 Prepare preliminary shooting schedule to confirm that length of shoot allowed in budget is accurate.

Element:

2 Finalise budgets.

Performance Criteria:

2.1 Establish cost and availability of required resourcesfrom reliable suppliers and information sources, taking into account relevant considerations .
2.2 Re-time scripts to help prepare accurate estimates of production times and to identify whether scripts need pruning to meet budget constraints.
2.3 Liaise with relevant colleagues to clarify requirements, roles and responsibilities in different production and post-production areas.
2.4 Identify potential problems with conflicting production requirements, and take appropriate action to resolve.
2.5 Present cost estimates to relevant colleagues for discussion and negotiate changes and compromises as required.
2.6 Compile final resource schedule, including adequate contingency plans.
2.7 Ensure budgets reflect realistic achievement of creative and technical production requirements, availability of resources and personnel requirements.

Element:

3 Manage pre-production

Performance Criteria:

3.1 Oversee establishment of a production office, ensuring that it is fully operational for the start of pre-production activities.
3.2 Meet regularly with heads of departments to monitor expenditure against budget estimates, taking action as required to keep overall expenditure within budget.
3.3 Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes.
3.4 Set up the financial organisation of the production and processes for reporting against budgets.
3.5 Ensure that all arrangements for access to locations are completed correctly.
3.6 Organise publicity and press briefings as required.
3.7 Commission safety reports from approved safety consultants and circulate reports to relevant organisations and personnel .
3.8 Oversee pre-production activities of all departments, providing guidance and assistance as required.
3.9 Finalise shooting schedules and circulate final production
documentation to relevant personnel.


Learning Outcomes


On successful completion of this unit, you will be able to confirm the scope of a production, finalise budgets and manage pre-production.


Details of Learning Activities

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA

You will participate in a range of:

In class activities
• lectures
• peer teaching and class presentations
• group discussion
• workshopping
• independent project based work
• teacher directed group activities/projects
• class exercises to review discussions/lectures
• workshopping of students’ own projects

Out-of-class activities
• research
• independent study and project work


C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)

In-class learning activities include, but are not limited to:
• demonstration and practical application
• lab work
• screenings
• peer teaching and class presentations
• group discussion
• online research
• independent project based work
• teacher directed group activities/projects
• workshopping of students’ own projects

Out-of-class activities include, but are not limited to,
• online research
• workshopping
• independent project based work


Teaching Schedule

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA

Week Class content Elements

Week 1

Feb 8

Introduction.
Review crew hierarchies, how each department works, requirements during pre-prod and prod.
 1.1
2.3
3.2

Week 2

Feb 15

Case study: screening and discussion 

1.3
2.4
3.5 3.7

Week 3

Feb 22

Case study analysis presentations.ASSESSMENT 11.3
2.4
3.5,3.7

Week 4

Feb 29

Setting up a financial organisation.
Establishing a production office.
 3.1,3.4

Week 5

Mar 7

Timing scripts.
Breaking down the script
 1.1,1.2,1.4,1.5

Week 6

Mar 14

Cross-plotting and schedulingASSESSMENT 21.2,1.3,1.4,1.5

Week 7

Mar 21

Preliminary budget 1.5
2.1

Week 8

Mar 28

Preliminary budgetASSESSMENT 31.5
2.1

Week 9

Apr 4

Identify budgetary problems with script.
Discussions with HODs on how to eliminate them
 1.3
2.2,2.3,2.4,2.5
Apr 5 - 11EASTER BREAK  

Week 10

Apr 18

Revised schedule and budget

2nd AD and Continuity Daily Reports

ASSESSMENT 42.5,2.6,2.7

Week 11

Apr 25

PUBLIC HOLIDAY - ANZAC DAY  

Week 12

May 2

Reporting to investors: Daily cost reports and weekly cost reports.
Keeping tabs on daily costs and projecting future costs.
 2.5,2.6,2.7

 Week 13

May 9

 Hiring crew and cast.  2.3
3.2

Week 14

May 16

Location surveys and Safety Reports (aka Safety Analysis Reports or OH & S). 3.5,3.7, 3.8

Week 15

May 23

Prepare pre-production paperwork 3.8,3.9

Week 16

May 30

Preparation for 2nd semester shoots ASSIGNMENT 52.7
3.5, 3.8,3.9

Week 17

June 6

Assessment and review  
    

C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)

Please note: While your teacher will cover all the material in this schedule, the weekly order is subject to change depending on class needs and availability of speakers and resources.

Week Class ContentAssignment deadlines & HomeworkElements
1

Planning a 45 second project or interactive project
technical requirements
visual requirements (characters, backgrounds other visual elements)
scheduling requirements of your concepts

All classes together.

Introducing the Summative
assessment task 03 (due week 4)
Assessment task 01 (Formative: Present 3 rough ideas for their Project 1

Present three rough ideas for their minor project.
Discuss the visual style you would undertake in the making of these three project ideas.
Students will make their final decision on the concept they wish to complete.
1
2 Present your rough storyboards.
Consider:
technical requirements
visual requirements (characters, backgrounds other visual elements)
scheduling requirements of your concepts
budgetary limitations
Assessment task 02 (Formative): Rough storyboard and visual designs.
(minimum of 20 to
maximum of 40 frames)

Interactive projects create
a user case scenario – a
storyboard for the
interaction of the user on
post-it notes which rough
sketches of screen
layouts.

Discuss the different demands of the different mediums scheduling, budgeting and task breakdown.

 
1
3 Completed Formative Assessment task 03: final character and or element designs, and final schedule and task breakdown. Completed final storyboard and rough animatic

Discuss technical requirements.
Plan production schedule
Discuss the Animatic



A look at Planning a detailed production schedule

Assessment task 03 (Formative)
Present final character and or element designs, and final schedule and task breakdown. Completed final storyboard and rough animatic

 
For Interactives projects:
include User Interface designs (menus, interactive elements, widgets etc)
Discuss technical requirements.
Plan production schedule


Plan production schedule
Discuss their Animatic
1
4 Presentation of Formative Assessment task 04: Completed animatic and Final prototypes to a panel.

Summative task 04 due: Pre-production material
1, 2, 3
5Continue on building project - receive feedback.

Formative Assessment task: 05 completion of early build tasks3
6 Studio class

  3
7 Continue on building project.   3
8 Student will present rough-cut over animatic.

Bug test Interactives
Formative assessment task 06
Rough cut 75% completion
 3
9 Continue on building project.   3
10 Combined Panel presentation of Formative assessment task 07
Fine cut


Also the 3 concepts for Project 2.
 Formative assessment task 07
Fine cut 100% Completion
Also students will be required to As well as concept presentation and discussion of Project 2 – The 3 initial concept ideas.
1, 2, 3
    


Learning Resources

Prescribed Texts


References

You are advised to look at the course Blackboard site for ongoing updated information.

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA • Media, Entertainment & Arts Alliance (MEAA) http://www.alliance.org.au 
• Screen Producers Association of Australia (SPAA) http://www.spaa.org.au
• Film Scheduling, by Singleton, Ralph S., pub Lone Eagle 1997

Film Resources:
• Hearts of Darkness: A Filmmaker’s Apocalypse (producers: Les Mayfield, George Zaloom, 1991)


Other Resources

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA

You require access to the internet

C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)

Access to computers cameras and audio recording equipment.


Overview of Assessment

Assessment for this course is ongoing throughout the semester. Your knowledge of course content is assessed through participation in a range of class workshops and on-location projects that will help equip you with the skills to successfully manage a film production, using industry procedures.


Assessment Tasks

C6087- ADVANCED DIPLOMA OF SCREEN & MEDIA

Assessment tasks in this course are either ungraded or graded.  Ungraded tasks provide the basis for ongoing feedback and can be considered as essential building blocks for more substantial (graded) tasks.

To demonstrate competency in this course, you will need to complete each of the following pieces of assessment to a satisfactory standard.  You will receive feedback on all assessment.


ASSESSMENT TASKS (ungraded - formative):

1. Case study: Hearts of Darkness is a documentary depicting the notoriously out of control feature film Apocalypse Now, which was directed by Francis Ford Coppola (1979). Summarise the difficulties and their causes as shown in this documentary and present your findings to class.
Due: Week 3 (Feb 22)


2. Timing and breakdown sheets of short script:
Due: Week 6 (Mar 14)


3. A – Z budgets: Where can they be found?
How many variations on the A – Z budget are currently available?
Name them.
Submit findings for assessment
Due: Week 8 (Mar 28)


4. Notes from meeting with HODs on resolving budgetary problems with script, preliminary A – Z budget and schedule: This should include:
• Minutes of meeting/s with heads of departments on resolving budgetary issues with the script
• Script amendments
• Preliminary A – Z budget
• Preliminary schedule
Due: Week 10 (Apr 18)

 

ASSESSMENT TASK (Graded - Summative):

5. Pre-production paperwork folio of short script (either your own for production in 2nd semester or from the one provided in class): This should include the following:
• Final script
• Final shooting schedule
• Final budget
• Breakdown of locations
• Breakdown of cast
• List of crew positions required
• Safety (OH & S) report
• Call Sheets
Due: Week 16 (30 May)

Grades used in this unit are as follows: 

CHD:  Competent with High Distinction
CDI:  Competent with Distinction
CC:  Competent with Credit
CAG:  Competency Achieved - Grade
NYC:  Not Yet Completed
DNS:  Did Not Submit for Assessment

 
For further information on the grading system and criteria used, please refer to the course blackboard site.

********************************************************************************************************************

C6087DIGIT- ADVANCED DIPLOMA OF SCREEN & MEDIA (INTERACTIVE DIGITAL MEDIA)

Assessment tasks in this unit are either ungraded or graded. Ungraded tasks provide the basis for ongoing feedback and can be considered as essential building blocks for more substantial (graded) assessment tasks.
To demonstrate competency in this course, you will need to complete the following pieces of assessment to a satisfactory standard. You will receive feedback on all assessment.

Assessment task 01 Formative: Present 3 rough ideas for their Project 1

Present three rough ideas for their minor project.
Discuss the visual style you would undertake in the making of these three project ideas.
Students will make their final decision on the concept they wish to complete.


Formative Assessment task 02:
Due week 2
Rough storyboard / user case scenario and visual designs.

Linear projects
Rough storyboard and visual designs. (minimum of 20 to maximum of 40 frames)

Interactive projects
Create a user case scenario – a storyboard for the interaction of the user on
post-it notes which rough sketches of screen layouts.

Formative Assessment task 03:
Linear projects:
Present final character and or element designs, and final schedule and task breakdown.

Discuss technical requirements.
Plan production schedule

For Interactive projects:
include User Interface designs (menus, interactive elements, widgets etc)
Completed Use Case Diagram (flow chart/storyboard) and rough click-through prototype (simple interactive with just buttons)

Discuss technical requirements.
Plan production schedule

Summative Assessment task 04
Due week 4
Combined class - panel presentation

Pre-production material
(this is a summative assignment for Plan and manage film and media pre-production)

Linear projects:
• Final animatic (minimum 1050 x 576 pixels)
- with time-code
- with rough sound design (music, sound effects, dialogue, voiceover)
Delivery: Preview DVD (that means it goes straight into the dvd slot and plays no menus no data disks.)

• Project document
Document of finished artwork design:
Environments (example of at least one completed background)
Characters (present all characters in actions poses relevant to the actual project)
Props (objects that appear in the production that are not backgrounds or characters)
FX (one example of any effects you intend to use as stills)
storyboard
Final production schedule
-  for weeks 4 – week 12.

Production budget
- Break down all the tasks and estimate the cost of your production.

Safety report
discuss your production and adherence to Safety issues for yourself and anyone else working on your production. (This will be particularly important for anyone shooting film with a cast and crew)

Delivery: PDF for written and visual material.

Interactive projects:
Final prototypes with rough sound and graphics
Present finished artwork design:
Environments
Characters
Props
FX
Documented research/tests for programming features

Submit amended prototype from the previous week with any changes. Include examples of the kind of programming features you want to include. Either tutorials, Youtube examples, recorded footage from websites, games, programs (etc.)
Investigate these, and document them.

• Project document
Document of finished artwork design:
Environments (example of at least one completed background)
Characters (present all characters in actions poses relevant to the actual project)
Props (objects that appear in the production that are not backgrounds or characters)
FX (one example of any effects you intend to use as stills)

Final production schedule
-  for weeks 4 – week 12.

Production budget
- Break down all the tasks and estimate the cost of your production.

Safety report
discuss your production and adherence to Safety issues for yourself and anyone else working on your production. (This will be particularly important for anyone shooting film with a cast and crew)

Delivery: An SWF file posted online, a Youtube clip for motion examples and a PDF file for written material?


All projects:
Naming convention for the folder and the zip file (you need to name all your files. Unnamed files will mean automatic fail.
Naming convention: rp_a04_lastname_firstname

Formative assessment task: 05 completion of early build tasks
Due week 5
To be presented to teacher in class time

Complete the following:

For 3D projects:
- Model making
- Rigging
- recording dialogue

For 2D projects:
- Key frames
- Recording dialogue

For Motion graphics projects:
Shooting  footage
Recording dialogue

For Interactive projects:
- begin building Beta version
- Set up files with separate frame sections for each different part of the interactive
- Start Coding interactive with graphics / sounds
- Start sourcing external code from examples/tutorials

Formative assessment task 06 Rough cut over animatic – reach a target of 75% completion
Due week 08
Combined class - panel presentation


Linear projects:
Rough cut over animatic – reach a target of 75% completion

3D Projects
blocked out animation
blocking out of environments (not necessarily finished just to get sense of space).

2D Projects
near completion of all character animation
blocking out of environments (not necessarily finished just to get sense of space).

Delivery: Preview DVD (that means it goes straight into the dvd slot and plays no menus no data disks.)
Label the disk.
Name disks: rp_a06_lastname_firstname

Interactive projects:
Main coding mechanic of interactive working
- Tested on impartial users: testing documented
- Plan of action formulated to address bugs/usability changes within the time left


Delivery: Burnt on to a CD or DVD. Label the disk.
Name disks: rp_a06_lastname_firstname

Formative assessment task 07 Fine cut over animatic – reach a target of 100% animation / action completion.
Due week 10 - combined class presentation

Part 1
Combined class - panel presentation
Linear projects:
Delivery: Preview DVD (that means it goes straight into the dvd slot and plays - no menus no data disks.)
Label the disk.
Name disks: rp_a07_lastname_firstname

Interactive projects
Delivery: Burnt on to a CD or DVD. Label the disk.
Name disks: rp_a07_lastname_firstname


For further information on the grading system and criteria used, please refer to the course blackboard site.

Grades which apply to courses delivered in accordance with competency-based assessment, but which also use graded assessment:
CHD Competent with High Distinction
CDI  Competent with Distinction
CC  Competent with Credit
CAG  Competency Achieved - Graded
DNS  Did Not Submit for Assessment


Assessment Matrix

The assessment matrix demonstrates alignment of assessment tasks with the relevant Unit of Competency. These are available through the course contact in Program administration

Other Information

Feedback:
You will receive verbal and written feedback by teacher on your work. This feedback also includes suggestions on how you can proceed to the next stage of developing your projects.

Late Submissions
Please refer to the course blackboard site for policy information including information on late submissions and plagiarism

Plagiarism
RMIT has a strict policy on plagiarism. Please refer to the website for more information on this policy.

Special consideration Policy (Late Submission)
All assessment tasks are required to be completed to a satisfactory level. If you are unable to complete any piece of assessment by the due date, you will need to apply for an extension.
Please refer to the following URL for extensions and special consideration:
http://www.rmit.edu.au/browse;ID=qkssnx1c5r0y;STATUS=A;PAGE_AUTHOR=Andrea%20Syers;SECTION=1;

Course Overview: Access Course Overview