Course Title: Manage architectural project administration

Part B: Course Detail

Teaching Period: Term2 2012

Course Code: ARCH5162

Course Title: Manage architectural project administration

School: 320T Design (TAFE)

Campus: City Campus

Program: C6097 - Advanced Diploma of Building Design (Architectural)

Course Contact : Rosetta Di Giangregorio

Course Contact Phone: +61 3 9925 4819

Course Contact

Name and Contact Details of All Other Relevant Staff

Jim Karakiklas

+61 3 9925 4819

Nominal Hours: 60

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites


Course Description

This unit of competency specifies the outcomes required to manage architectural administration and the development of project documentation.  It requires the knowledge of the legislation pertaining to project administration and the ability to comply with the organisational requirements for quality
assurance. Work is expected to be undertaken in consultation with both internal personnel and external consultants and with limited supervision.

National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

VPAU596 Manage architectural project administration


1.  Determine documentation process

Performance Criteria:

1.1 Schedule of drawings required for approval stages is developed and items included in the contract
documentation are determined.

1.2 The process for contract documentation development, including the order of precedence, is determined and the associated legal responsibilities are reviewed.

1.3 The main forms of contracts, their essential components and the process of contract enforcement are reviewed, including the means for dispute resolution.

1.4 Conditions under which a contract can be deemed valid/invalid are determined.

1.5 Organisational systems for recording, storage and retrieval of information are complied with, including processes for privacy and security.

1.6 Procedures for computer file management, printing and electronic communication are followed in the development of project documentation.


2.  Determine requirements for approval submission

Performance Criteria:

2.1 Planning scheme provisions and Municipal Strategic Statement are researched to determine state and local planning policies, zones and overlays and other provisions affecting land use and development.

2.2 Types of planning permit and additional approvals are identified and details reviewed according to the requirements of the planning scheme.

2.3 Required documentation is identified for planning approval submission according to local council specifications.

2.4 Stages of approval process are determined according to particular project requirements and recorded for inclusion in project management schedule.


3.  Complete a standard contract

Performance Criteria:

3.1 Statutory authorities connected to the architectural project are identified and relevant information applicable to building projects is obtained.

3.2 Quality assurance standards and procedures are identified which may impact on building projects and contracts.

3.3 Types of standard architectural/building contracts required for specific stages in the documentation process are identified and the appropriate templates are accessed.

3.4 Standard contract is completed ensuring all information is correct and complies with relevant legislation and organisational quality assurance procedures.

3.5 Basic cost indicators are calculated for a specific building project and invoices are prepared in accordance with organisational procedures.


4.  Determine requirements for copyright compliance

Performance Criteria:

4.1 Legal principles for copyright are identified and the implications for designers are analysed.

4.2 Organisational procedures for copyright and protection against plagiarism are identified and all documentation is developed in compliance.


5.  Determine requirements for Trades Practices Act

Performance Criteria:

5.1 The provisions of the Trade Practices Act that impact on design drafting practices are researched.

5.2 The impacts of these provisions are analysed and the organisational procedure for their management is followed, to ensure compliance with legislation.


6.  Complete a standard specification

Performance Criteria:

6.1 Standard forms of specifications are identified and the limitations are defined with reference to a specific building project.

6.2 Specification is selected and customised as necessary, to suit the building project, in consultation with relevant parties.



7.  Complete project management schedule

Performance Criteria:

7.1 Parameters, milestones and benchmarks associated with a building project are identified.

7.2 Project constraints are analysed and strategies are implemented for their management.

7.3 Schedule is produced showing project milestones and various approval stages to ensure effective project management.

Learning Outcomes

This unit of competency supports the attainment of the knowledge and skills required for building designers to manage the documentation and administration requirements for architectural projects.

Details of Learning Activities


3 x Assessments in total:

  1. Project 1- 40%
  2. Project 2- 30%
  3. Test- 30%

Industry Guest Speakers

Teaching Schedule 

Learning Resources

Prescribed Texts


Other Resources

Overview of Assessment

This unit of competency could be assessed in the workplace or a close simulation of the workplace environment, provided that simulated or project-based assessment techniques fully replicate building design workplace conditions, materials, activities, responsibilities and procedures.  Holistic or project-based assessment with other related units is recommended.

A person who demonstrates competency in this unit must be able to provide evidence of the ability to:
     •  comply with OHS legislation and its relationship to the design office and building sites
     •  determine requirements for contract legislation, standard architectural and building contracts, contract documentation processes and legal
implications for all parties and liability
     •  comply with copyright and trade practices legislation
     •  apply quality assurance principles
     •  complete standard contracts and specifications associated with a specific architectural project
     •  complete a project management schedule for an architectural project.

Assessment Tasks 

Assessment Matrix

Other Information

Academic Progress:
At the end of each academic period individual student progress will be reviewed by the Student Academic Progress Review Committee and students will be advised of their eligibility for progression.

Student Charter:
The Student Charter, in association with the University’s statutes and law, indicates what the University and its students can expect from each other. The University’s mission is to create and disseminate knowledge to meet the needs of industry and the community and to foster in students the skills and passion to contribute to and engage with the world.;ID=tkn8wtd23h84z

Student Responsibilities:
In undertaking this course students are required to be responsible for:
•The time management of the course work in order to complete all work requirements satisfactorily and on time.
•RMIT encourages students to attend all scheduled classes to optimise academic success.
•To ascertain what content or assessment has been missed, and gather the information prior to next class.
•To be proactive in mastering the academic material of the course by challenging, questioning and extending course outcomes.
•To be responsible for the maintenance of a non-disruptive and scholastic attitude in the learning environment.
See RMIT Academic progress information, responsibilities and support for current students:;ID=nzasms4pljer

Extension of Time for Submission of Assessable work Procedure:
Students must refer to the RMIT policy for eligibility and procedures.;ID=7usdbki1fjf31;STATUS=A?QRY=extension%20of%20time%20form&STYPE=ENTIRE

Equitable Assessment:
Students must refer to the RMIT policy for eligibility and procedures.;ID=id0959jyz9mx

Special Consideration:
Students must refer to the RMIT policy for eligibility and procedures.;ID=qkssnx1c5r0y

Assessment Decisions:
Final assessment decisions can be reviewed and or appealed.
See RMIT Assessment Policies:;ID=ikqkqdh2zf5n1

Employability skills:
Employability skills describe non-technical skills and competencies that are an important part of effective and successful participation in the workplace.
The following Employability Skills are an inherent part of this course:
Communication, Teamwork, Problem solving, Initiative and enterprise, Planning and organising, Self management, Learning and Technology.

Refer to the RMIT policy on plagiarism which is reference under Academic Integrity atRMIT;ID=kw02ylsd8z3n;STATUS=A?QRY=Plagiarism%20-%20student%20information&STYPE=ENTIRE

Cover sheet for submission of work for assessment:
Whenever you submit work for assessment you must include a declaration of authorship.
All hard copy submissions of work for assessment should include a completed and signed ’Cover sheet for submission of work for assessment’ which can be found at the following link;ID=od0oagg9uc111
A condition of using the online e-submissions process is that you have read and agreed to the following statement:
I declare that in submitting all work for this assessment I have read, understood and agree to the content and expectations of the Assessment declaration found at the following link;ID=t4g7mbllxm3n

Course Overview: Access Course Overview