Course Title: Prepare and produce complex legal documents

Part B: Course Detail

Teaching Period: Term2 2014

Course Code: JUST5176C

Course Title: Prepare and produce complex legal documents

School: 650T TAFE Business

Campus: City Campus

Program: C6106 - Advanced Diploma of Legal Practice

Course Contact : Doug Gourlay

Course Contact Phone: +61 3 9925 5944

Course Contact Email:doug.gourlay@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Teacher : Inna Kazakevich
Contact Email: inna.kazakevich@rmit.edu.au
 

Nominal Hours: 80

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the performance outcomes, skills and knowledge required to use either a range of advanced functions within at least one software package or to integrate functions from at least two software packages, to produce complex legal documents.

All aspects of legal practice may be subject to a range of legislation, rules, regulations and/or codes of practice relevant to different job roles and jurisdictions.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBLEG401A Prepare and produce complex legal documents

Element:

1 Establish document design and structure

Performance Criteria:

1.1 Identify requirements of the task
1.2 Select software appropriate to the task
1.3 Determine document design and structure
1.4 Design and structure document to meet designated criteria
1.5 Review existing precedent documents for appropriateness
1.6 Build new precedents from existing documents

Element:

2 Develop precedents and macros for document design

Performance Criteria:

2.1 Develop and use precedents and macros to ensure consistency of design and layout
2.2 Evaluate and amend templates and macros to ensure document requirements can be met
2.3 Link macros as required
2.4 Suggest improvements to the design and/or structure of existing documents and facilitate a review process of suggested improvements

Element:

3 Organise self or others to produce documents

Performance Criteria:

3.1 Prepare documents using appropriate and available precedent documents according to firm’s policies and procedures
3.2 Enter and edit relevant data accurately
3.3 Use a range of advanced functions to ensure accurate completion of the task
3.4 Check documents for spelling, grammar, numeric data and layout
3.5 Proofread documents for accuracy of contents and consistency of layout and style
3.6 Make modifications to meet required specifications

Element:

4 Organise self or others to print documents

Performance Criteria:

4.1 Print documents as required
4.2 Arrange review of documents with designated person
4.3 Undertake final printing of documents
4.4 Manage any difficulties to produce completed documents within agreed time lines

Element:

5 Save file and exit system

Performance Criteria:

5.1 Save and store document in appropriate directory or folder
5.2 Close file and exit application programs without loss of data
5.3 Make back-up copies of files in accordance with specified procedures if required
5.4 File and store discs/data in accordance with firm’s policies and procedures


Learning Outcomes



Details of Learning Activities

A range of learning experiences are planned for this course including class and online activities relevant to prepare and produce complex legal documents.


Teaching Schedule

This course is clustered with OFFC5196C Develop keyboarding speed and accuracy (BSBITU307A) course.

Prior to training commencement a program level induction session will be conducted that comprises the following:

• Program overview and requirements
• MyRMIT/Blackboard
• Overview of assessment requirements
• Pre-Training Review including:
  o Recognition of Prior Learning and Credit Transfers
  o Assessment of current skills and knowledge
• Competency/Grading Criteria
• Plagiarism
• Appeals
• Extensions
• Feedback
• Privacy
• Submission requirements
• Resubmission policy
• Where to get support
• Student responsibilities
 
The nominal hours associated with this course are a guide only and represent the total teaching time and student effort required to successfully complete the course. This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Week

Date

Topics

Assessment Tasks

Competencies Delivered

1

7th July

 

 

 

 

 

 

9th July

1. Introduction to the Course including:
• Course requirements
• Course support documents
• Course Blackboard access
• Accuracy of enrolment
• Assessment requirements/Cover Sheets
• Plagiarism
• Appeals
• Submission requirements
• Extensions/Resubmissions
• Feedback in this course
• Getting help

2. Codes of Practice;

3. Formatting legal documents;
Business letters ( handout)
 

1.Topic 1 – Working With Styles
Read information, follow instructions and complete all exercises from pages 1-16
2. Learn typing
Introduction to Typing Master program
 

Assessment 1
 

( Co-assessed with  OFFC5196C Keyboarding speed and accuracy )

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

2

14th July

 

 

16th July

1. Topic 2 Working with templates
Read information, follow instructions and complete all exercises from pages 17- 30
2. Learn typing using Typing Master program
 

 

1. Topic 1 and Topic 2 - revision

2. Learn typing using Typing Master program

 

 

 

Assessment: Portfolio 

 Portfolio 1
Complete and submit to Blackboard

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)
 

3

21st July

 

23rd July

1.Topic 3 Automating templates
Read information, follow instructions and complete all exercises from pages 33-36
2. Learn typing using Typing Master program

1.Topic 4 Extending your table skills
Read information, follow instructions and complete all exercises from pages 39-50
2. Learn typing using Typing Master program

 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

4

28th  July

 

30th July

 

 

1.Topic 4 Extending your table skills ( continue)
2. Learn typing using Typing Master program
 

1. Topic 1 and Topic 2 - revision

2. Learn typing using Typing Master program
 

 
 

 

 

Assessment: Portfolio

Portfolio 2 Complete and submit to Blackboard

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

5

4th Aug

 

 

6th Aug

1. Topic 5 Creating newsletter layouts
Read information, follow instructions and complete all exercises from pages 55 -64
2. Learn typing using Typing Master program


1.Topic 6 Working with long documents
Read information, follow instructions and complete all exercises from pages 65 - 79
2. Learn typing using Typing Master program

 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

6

11th Aug

 

 

13th Aug

1. Topic 6 Working with long documents ( continue)
instructions and complete all exercises from pages 79- 92
2. Learn typing using Typing Master program
 


1. Topic 5 & Topic 6 Revision

2. Learn typing using Typing Master program

 

 

Assessment Portfolio

Portfolio 3
Complete and submit to Blackboard
 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

7

18th Aug

 

20th Aug

 

1.Topic 7 Complex mail merge
Read information, follow instructions and complete all exercises from pages 93 - 105
2. Learn typing using Typing Master program

 

1. Topic 7 Complex mail merge
Read information, follow instructions and complete all exercises from pages 105 - 110
2. Learn typing using Typing Master program
 

 

 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

8

25th Aug

 

 

27th Aug

 

1.Topic 7 revision

2. Learn typing using Typing Master program

 

 

 

 

1.Topic 8 Automating repetitive tasks
Read information, follow instructions and complete all exercises from pages 118-134
 

2. Learn typing using Typing Master program



 

Assessment Portfolio

Portfolio 4
Complete and submit to Blackboard

 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

1/9 - 7/9 - Semester break  
9

8th Sep

 

 

1.Topic 9 Designing Forms
Read information, follow instructions and complete all exercises from pages 135-146
2.Typing Master program ( trial test)

 

 

 Speed Test - typing skills and accuracy

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

 

10th Sep

1.Topic 9 Designing Forms( continue)
2.Typing Master program ( trial test)
 


 

Speed Test - typing skills and accuracy
 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

1015th Sep

1. Topic 8 & Topic 9 revision

2.Typing Master program ( trial test)

 Assessment Portfolio

 Portfolio 5
Complete and submit to Blackboard

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

 17th Sep

 Authentication and catch up

Typing Master program ( trial test)

Speed Test - typing skills and accuracy

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

 Week 11,12,13,14 - portfolio tasks correction and resubmission

1520th & 22nd Oct

Submit printed portfolio documents

All elements of competency – assessment resubmission


Typing Master program ( trial test)
 

 Speed Test - typing skills and accuracy
 

JUST5176C Prepare and produce complex legal documents (BSBLEG401A)
OFFC5196C Keyboarding speed and accuracy (BSBITU307A)

1627th & 29th OctAuthentication and catch up
Feedback
 
 

 

    

 


 


Learning Resources

Prescribed Texts

The Tilde Group, Be Competent in Complex Legal Documents Microsoft Word 2010, Tilde Publishing

9780734607867


References


Other Resources

It is recommended that you have access to a mobile computing device to allow greater flexibility in terms of where you can work on campus outside class times.


Overview of Assessment

Assessment methods have been designed to measure achievement of the requirements in a flexible manner over a range of assessment tasks, for example:

• assessment of examples of legal documents drafted by the candidate
• review of evaluated and amended templates and macros
• review of printed documents
• oral or written questioning to assess knowledge of accepted codes of practice relevant to the workplace
• review of design and structure of documents
• evaluation of filed and stored discs/data.knowledge of software applications

Students are advised that they are likely to be asked to personally demonstrate their assessment work to their teacher to ensure that the relevant competency standards are being met.
 


Assessment Tasks

To be deemed competent in this course the following evidence is essential:

• ensuring that confidentiality and security of information is maintained
• producing and presenting accurate documents which conform to specified standards within agreed time lines
• using advanced functions within at least one software package or integrating functions from at least two software packages, in document production
• knowledge of relevant legislation, rules, regulations, codes of practice and research resources. 

 This course has 3 assessment tasks and you must successfully complete all of them in order to be deemed competent.

Assessment Task 1

Due Date: 9th July
Submission Procedure: submit to teacher

This assessment covers researching Internet for terms using in legal documents.

Assessment Task  -Portfolio

Portfolio 1
Due Date: 16th July
Submission Procedure: submit files to Blackboard

This portfolio covers working with MS Office Styles, creating templates relevant for legal practice workplace and demonstrating competencies in the following areas:

1 . Establish document design and structure

3 . Organise self or others to produce documents
4 . Organise self or others to print documents
5 . Save file and exit system
 

Portfolio 2
Due Date: 30th July
Submission Procedure: submit files to Blackboard

 This portfolio covers automating templates and working with tables to produce documents relevant for legal practice workplace and demonstrating competencies in the following areas:

1 . Establish document design and structure

3 . Organise self or others to produce documents
4 . Organise self or others to print documents
5 . Save file and exit system

Portfolio 3
Due Date: 13 Aug

Submission Procedure: submit files to Blackboard


This portfolio covers creating long documents and demonstration competencies in the following areas:

1 . Establish document design and structure

3 . Organise self or others to produce documents
4 . Organise self or others to print documents
5 . Save file and exit system

Portfolio 4

Due Date: 25 Aug

Submission Procedure: submit files to Blackboard


This portfolio covers advanced mail merge procedures and demonstration competencies in the following areas:

1 . Establish document design and structure

2 . Develop precedents and macros for document design

3 . Organise self or others to produce documents
4 . Organise self or others to print documents
5 . Save file and exit system
 

Portfolio 5

Due Date: 17 Sep

Submission Procedure: submit files to Blackboard


This portfolio covers automating repetitive task in designing and producing forms and demonstrating competencies in the following areas:

1 . Establish document design and structure

2 . Develop precedents and macros for document design

3 . Organise self or others to produce documents
4 . Organise self or others to print documents
5 . Save file and exit system


Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on your understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve your learning outcomes and final performance in the course.
 


Assessment Matrix

Marking Guide (Competency):

Vocational Education and Training (VET) is based on current industry needs and the focus on preparing you for the workplace. Because VET courses are informed by practical application of knowledge and skills, they are based on a system known as ‘competency based training’ (CBT). So when you are assessed in VET it is about whether you are competent to do the job, as well as having a firm grasp on the knowledge and skills required to do that job, as opposed to traditional curriculum based education settings that are often based on knowledge retention.

You need to demonstrate you are competent in each element of the unit of competency you are studying.

You will receive feedback on each assessment task that will inform you whether you are competent or not and how well you are performing. Once competent in all elements of the unit you receive a competency grading.

Please refer to the Final Grades table below.

Marking Guide (Grading)
After achieving competency we then grade your performance in the unit; this gives you the opportunity to have the level of your performance formally recognized against industry standards and employability skills.

Final Grades table: 

CHDCompetent with High Distinction
CDICompetent with Distinction
CCCompetent with Credit
CAGCompetency Achieved - Graded
NYCNot Yet Competent
DNSDid Not Submit for assessment
 

Further information regarding the application of the grading criteria will be provided by your teacher.

Other Information

Submission Requirements

You should:
• Ensure that you submit assessments on or before the due date:
   • If your performance in the assessment is affected by unexpected circumstances, you should consider applying for extensions of time. (Please refer to the information in the Late Submission Procedure section below)
   • If you have a long term medical condition and/or disability it may be possible to negotiate to vary aspects of the learning or assessment methods. You can contact the program manager or the Disability Liaison Unit if you would like to find out more.
• Always retain a copy of your assessment tasks (hard copy and soft copy).
• When you submit work for assessment at RMIT University you need to use a cover sheet that includes a declaration
and statement of authorship. You must complete, sign and submit a cover sheet with all work you submit for
assessment, whether individual or group work. On the cover sheet you declare that the work you are presenting for
assessment is your own work. An assignment cover sheet for submission of work for assessment is available on
Blackboard.
• Each page of your assessment should include a footer with your name, student number, the title of the assessment,
unit code and title and page numbers.

The grading is according to the following criteria:

1. LEVEL OF INDEPENDENCE, INITIATIVE, ENTERPRISE AND PERFORMANCE OF WORK TASK
We are looking for a high level of ability to complete all tasks independently as per the specifications as well as
demonstrating a high level of initiative in your approach to prepare and produce complex legal documents.

2. DEMONSTRATED BREADTH OF UNDERPINNING KNOWLEDGE AND A WILLINGNESS TO CONTINUE
LEARNING
We are looking for depth of understanding of the key concepts and knowledge required in analysing and presenting research information. You should be
able to demonstrate a thorough understanding of all applicable performance criteria in all the assessment tasks.

3. TECHNIQUES & PROCESSES, TECHNOLOGY SKILLS AND PROBLEM SOLVING
We are looking for appropriate use of technology to assist in presenting all tasks clearly and suitable for the intended
audience. You also need to show an understanding of the kinds of problems that can arise in preparing and producing complex legal documents and
how these might be addressed.

4. WORK ORGANISATION, PLANNING AND SELF MANAGEMENT
We expect to see students organise and plan their work schedule effectively and be able to self manage their time
both in-class and when undertaking self-directed learning. We also expect the timely completion and submission of all
required assessment tasks.

5. COMMUNICATION, PEOPLE NETWORKING, LANGUAGE AND INTERPERSONAL SKILLS AND TEAMWORK
We expect to see contributions to relevant discussions during scheduled sessions.  In addition your tasks should
demonstrate a very good understanding of the elements of  preparing and producing complex legal documents. 

Late Submission Procedures

If you are prevented from submitting an assessment on time, by circumstances outside your control, you must apply in advance for an extension to the due date of up to seven calendar days.
  More Information: http://www.rmit.edu.au/students/assessment/extension
  Form to use: http://mams.rmit.edu.au/seca86tti4g4z.pdf

Where an extension of greater than seven days is needed, you must apply for special consideration. Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.
More Information: http://www.rmit.edu.au/browse;ID=g43abm17hc9w
Form to use: http://mams.rmit.edu.au/8a5dgcaqvaes1.pdf

Resubmissions (VET Programs):
If you are found to be Not Yet Competent in a Course Assessment Task you will be allowed one resubmission only.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission. The highest grade you will receive if your resubmission is successful is “CAG”.
If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment
In certain circumstances students may be eligible for an assessment adjustment.  For more information about the circumstances under which the assessment arrangements might be granted please access the following website:
More Information: http://www.rmit.edu.au/browse;ID=kehn9bz22r41

Course Overview: Access Course Overview