Workflow procedure

Procedure

Intent

This procedure establishes the workflow for the publication of content on RMIT’s website.

Scope

This procedure applies to all RMIT staff members who create, publish or manage images for the RMIT web presence.

Exclusions

This procedure does not apply to:

  • courseware, including scholarly work, student work and learning and teaching materials
  • websites that have no relationship to RMIT (for example, personal or private sites)

Procedure steps and actions

Procedure (including Key Points)

Responsibility

Timeline

Creating web content

1. To ensure content is timely, relevant, accessible, current and compelling, it must be created in keeping with the workflow including the roles and responsibilities identified below.

2. Workflows for specific content types are identified in the content type guidelines that identify expiry dates and content requirements.

3. Content on RMIT’s main website should be completed by trained staff in each of the following roles:

  • Web content creator: an individual responsible for creating and compiling content prior to its publication. They create content that meets the Creating Text Content Procedure and Writing for the Web Guidelines.
  • Web editor: a trained staff member who creates, edits and maintains web content in alignment with the following policies and their procedures:
    • Web Accessibility Policy
    • Web Content Policy
    • Web User Experience Policy
    • Social Media Policy
    • Mobile Policy
  • Web manager: a staff member responsible for final approval of content to publish it on RMIT’s site. The Web manager is responsible for ensuring content meets the following policies and their procedures:
    • Web Accessibility Policy
    • Web Content Policy
    • User Experience Policy
    • Social Media Policy
    • Mobile Policy
  • Content owner: a portfolio head with accountability for content compliance with the following policies and their procedures:
    • Web Accessibility Policy
    • Web Content Policy
    • User Experience Policy
    • Social Media Policy
    • Mobile Policy

Content owner


Ongoing

[Next: Supporting documents and information]