VCE Extend program instruction

Instruction statement

RMIT University offers Higher Education studies in the Victorian Certificate of Education (VCE) through its VCE Extend program. Higher Education studies in the VCE is a Victorian Curriculum and Assessment Authority (VCAA) initiative.

This instruction applies to the VCE Extend program. The instruction sets out the requirements, key learning and teaching considerations and processes for Colleges and Schools that offer VCE Extend programs. The Senior Coordinator, Higher Education Studies in the VCE works in the Admissions team in the Academic Registrar’s Group (ARG) and provides support for VCE Extend student life cycle and compliance activities, and is the University’s point of contact for applicants, secondary schools, VCAA and RMIT staff.

Exclusions

This instruction applies only to the VCE Extend program. It does not apply to any other program offerings at RMIT University.

Instruction steps and actions

Instruction (including key points)

Responsibility

Timeline

1. Selection of courses – learning and teaching considerations

School learning and teaching committee

Before the deadline for submission of VCE Extend proposals.

1.1. Schools should consider the following when selecting courses for the VCE Extend program:

  • Only first year undergraduate courses may be offered for the program.
  • The program comprises sets of two courses. One course must run in semester one, and one in semester two. The order in which the courses will run must be defined and approved by the VCAA, and the courses must be offered in that order. No alterations may be made.
  • Courses should be achievable for VCE students, and give insight into the undergraduate programs from which the courses are selected, and career pathways/outcomes.
  • In order for students to have the opportunity to seek credit on the basis of VCE Extend courses in their future undergraduate program, the courses offered through VCE Extend should be relevant across multiple programs, or as a minimum, be acceptable as general elective courses in other programs.
  • Courses must not contain curriculum content that duplicates that offered in Units 3 and 4 VCE offerings (see VCAA curriculum guides for VCE studies for details).
  • Schools should be aware whether the courses – or similar courses – are currently offered by other institutions in their HES-VCE programs.
  • Schools should endeavour to schedule classes so that VCE students are able to attend. This may entail scheduling tutorials and lectures consecutively, scheduling them after secondary school hours, and/or making lectures available online.
  • Schools should be aware of the limitations of secondary school students in regard to their timetable. HES-VCE offering timetables should be coordinated across both semesters so that students are able to negotiate attendance with their secondary school.
  • Schools should have draft timetables available for VCE Extend students at the point of application so they can note any attendance requirements with their secondary school at application.
  • Schools should clearly note key timetabling elements (block sessions and coordination across semesters) when submitting requests for VCE Extend courses to the Central Timetabling team in Information Technology Services and ask if these accommodations can be made.

1.2. Regulatory compliance

Schools need to assess whether staff working with VCE Extend students will need Working with Children Checks (WWCC). WWCC are required for staff where their contact with under 18 year olds is an integral part of their duties. It is anticipated that a WWCC will be required for tutors where the School elects to group all VCE Extend students into a single tutorial.

1.3. Exemptions from a WWCC

Staff who hold VIT registration do not require a WWCC. Nor do staff whose contact with VCE Extend students will be incidental to their main responsibilities (i.e. professional staff and lecturers).

Full information on the WWCC is available at: http://www.workingwithchildren.vic.gov.au/ and in RMIT’s Working with children check instruction.

2. VCAA accreditation

2.1. Approval process

VCAA review all proposed HES-VCE programs. Their approval process has two stages:

    a. Curriculum review – to ensure the proposed course content does not overlap with Units 3 and 4 curriculum content; and

    b. Decision by the VCAA board whether or not to approve the program.

If a proposed offering is approved at both stages the University will be notified and approved to run the offerings for a period of years (as set by VCAA). Approval by VCAA means that courses must be run as proposed (semester 1 and semester 2). Courses may not be switched or altered during the approval period. Students must meet any requirements for enrolment as set out within the VCAA approval documentation (PDF).

The Senior Coordinator, Higher Education Studies in the VCE (HES-VCE) coordinates submission and communication with the VCAA for RMIT University.

2.2. Minor changes

Schools should contact the Senior Coordinator, HES-VCE for advice as to whether the proposed change is minor or major. Examples of a minor change include a change in the name of the course.

If a minor change is made to a course offered in the VCE Extend program, the University must seek approval from VCAA to amend its accredited HES-VCE offerings. If this is not done in a timely way the University must not enrol VCE Extend students into the changed offerings and may have to suspend the offerings until the changes are approved by the VCAA.

VCAA set deadlines for submission and communication of outcomes every year. These are sent to the Senior Coordinator, HES-VCE who – in conjunction with the HES-VCE Reference Group – sets internal deadlines for Schools and Colleges.

Before the deadline set by VCAA

2.3. Major changes

If a major change is made to a course during the approval period (e.g., changing a prerequisite), the VCE Extend offering must be resubmitted to VCAA for full re-approval.

2.4. Changes to prerequisite VCE unit 3 and 4 courses

Changes to prerequisite courses may require a complete resubmission. Contact hes.vce@rmit.edu.au for further advice.

3. Application and admission

ARG Admissions; schools and colleges

3.1. VCE Extend students will apply directly to RMIT via the RMIT Admissions System. Applications may be assessed centrally by ARG Admissions staff as per VCAA requirements and admissions standards set by the teaching school with support from the Senior Coordinator, HES-VCE.

3.2. ARG Admissions staff may make conditional offers for VCE Extend programs where appropriate. Conditional offers would reflect any VCE unit prerequisites and/or corequisites set by Schools and Colleges and/or VCAA. Additional conditions set by Schools and Colleges must be clearly published to applicants.

3.3. Communication of entry requirements and denial of applications will be coordinated centrally by ARG Admissions staff on behalf of Schools and Colleges.

4. Enrolment and orientation

4.1. Enrolment and orientation information and sessions will be organised centrally by the Senior Coordinator, HES-VCE in conjunction with other University service areas to ensure VCE Extend students are provided with a relevant and tailored orientation program. Schools will be provided with time to deliver School-specific orientation breakout sessions as part of the VCE Extend orientation program.

Senior Coordinator, HES-VCE

January each year

5. Student support

5.1. The Senior Coordinator, HES-VCE will work with central student support areas, including the Student Wellbeing Advisory Service, to ensure that VCE Extend students are made aware of the support services available to them at RMIT.

5.2. The Senior Coordinator, HES-VCE will work with the Wellbeing area to develop centralised mentoring training for VCE Extend offering areas. Wellbeing will provide training for school and college mentors including a WWCC. This service, currently in development, will allow schools to access trained and vetted mentors to assist VCE Extend students in their offering areas.

5.3. Schools and colleges will be responsible for identifying potential mentors. The Senior Coordinator, HES-VCE will work with schools and colleges running VCE Extend offerings and the Student Wellbeing Advisory Service to coordinate centralised training for school and college mentors.

6. Reporting and compliance

6.1. The Senior Coordinator Higher Education Studies in the VCE will report enrolment and results data to the VCAA on behalf of the University to ensure compliance with VCAA timelines, systems and requirements.

6.2. The Senior Coordinator, HES-VCE will develop, track and report internally on HES-VCE student conversion rates (for VCE Extend applications to enrolment) and from VCE Extend enrolment to vocational, associate and bachelor degree program enrolment and academic success within these programs. These reports will be provided to Deputy Deans/Heads of School (Learning and Teaching), School and College learning and teaching committees and to the Education Committee.

Senior Coordinator, HES-VCE

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