Management of program advisory committees – procedure

Policy

Intent

To support the efficient management of Program Advisory Committees

Scope

The procedure applies to Higher Education and TAFE award programs

Exclusions

Research programs

Procedure steps and actions

1. Program Advisory Committees

Procedure

Responsibility

Timeline

Each RMIT coursework program should be supported by an Advisory Committee.

2. Appointing members

Procedure

Responsibility

Timeline

a) Prospective members of Program Advisory Committee are nominated by the Head of School.

Head of School

b) Nominations are forwarded to the Portfolio Board, using the Notice of Change to Program Advisory Committee Form, outlining the areas of expertise of nominees.

Head of School

c) Following approval by the Portfolio Board, the School prepares and sends a letter inviting the prospective new member to join the Program Advisory Committee for a period of two years.

Head of School

Within 5 working days

d) The new member will be provided with the Terms of Reference and Membership of the Program Advisory Committee.

Head of School

3. Re-appointing members

Procedure

Responsibility

Timeline

a) Members are eligible for re-appointment for one further term and nomination will be forwarded to the Portfolio Board for approval using the Notice of Change to Program Advisory Committee Form.

Head of School

b) Following approval by the Portfolio Board, the School prepares a letter inviting the members to join the Committee for one further term (two years)

Head of School

Within 5 working days

4. Resignation or retirement of members

Procedure

Responsibility

Timeline

a) Notices of Resignation or retirement of members are forwarded to the Portfolio Board for noting, using the Notice of Change to Program Advisory Committee Form.

Head of School

.

b) Following noting by the Portfolio Board, the School prepares and sends a letter of thanks for the contribution of the member.

Head of School

Within 5 working days

c) The School will nominate a replacement member for approval by the Portfolio Board for members who have retired or resigned when appropriate.

Head of School

As soon as possible

5. Membership records

Procedure

Responsibility

Timeline

The School maintains an accurate and current record of office of Program Advisory Committee members.

These records may from time to time need to be made available to the University for various purposes.

Head of School

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