Source, store and distribute digital learning resources

RMIT provides library services and online systems to source, store and distribute learning resources, e.g. journal articles (print and digital), images, videos, books, eBooks, websites etc., to students. Resources fall into two categories:

  • Educational use, vendor-licensed resources, e.g. journal articles, book chapters, artistic works; and
  • Creative commons licensed and RMIT created resources, e.g. Creative Commons (CC) images and multimedia resources and RMIT created resources, e.g. personal PowerPoint slides, diagrams, Lectopia recordings, and university past exam papers, architecture slides and RMIT images and collections.

Good Practice

Educational use, vendor-licensed resources need to be accessed from Blackboard through authenticated links. Digital copies of vendor-licensed resources cannot be saved, uploaded and embedded in Blackboard. However, they can be linked to from other teaching/storage platforms.

The Library offers services that support staff to make vendor-licensed resources available to students.

eReserve service for print and internet-based resources

The eReserve service digitises and stores print-based resources, e.g. journal articles and book chapters, in the Library’s eReserve. Other digitised resources, e.g. internet-based images such as artistic works, also need to be stored in eReserve. All digitised and internet-based resources must be made available for students through eReserve. If learning resources are not stored in eReserve, e.g. embedded in Blackboard or on a school server, copyright permission must be obtained from the copyright holder.

The Library’s eReserve service ensures copyright compliance on vendor-licensed resources for educational purposes and adds the compulsory copyright notice to scanned documents. The Library also offers a permission service to RMIT staff that undertakes permission seeking on your behalf.

Linking service for digital resources

For Library-licensed electronic resources, e.g. electronic journal articles, eBooks, off-air television recordings etc, the Reading List Linking Service can create authenticated links that you can place in your Blackboard courses using appropriate attribution standards. Alternatively, links can be distributed to students in other ways, e.g. Google Docs, Word or Adobe PDF files. It is important to use authenticated links, as links that are not authenticated cannot be viewed off campus.

Linking to external websites, including YouTube

You can link to most external websites, e.g. YouTube, from within Blackboard. However, the site itself must still be copyright compliant. All links must open in a new browser window.

Do not embed or upload 3rd party copyright resources into Blackboard, always link to comply with copyright.

Copyright 3rd party resources e.g. journal articles, book chapters, artistic works (images, musical works), websites etc.

Learning resouce type




Further information

Print and internet-based resources (Text, journal articles, book chapters, images)

All digitised copies from print-based resources need to be placed in eReserve

eReserve – digitisation service

Learning Repository

Authenticated link in Blackboard

eReserve Service

Linking to eReserve in Blackboard

Copyright requirements

Digital resources (eJournals, eBooks, Database articles, digital artistic works, videos)

Linking Service – for licensed Library eJournals and eBooks

Learning Repository

Authenticated link in Blackboard, Word doc, Google Doc etc.

Links should use standard referencing formats

Linking Service

Linking Service request form

External websites

Host website

Link to website using appropriate attribution standards

Links can be distributed through Blackboard, Word doc, Google Doc etc.

The website still needs to be copyright compliant.

Sites should always open in a new window, so it is not framed by any RMIT branding.

It is best practice to embed YouTube links rather than uploading to Blackboard. Use the embed function to include YouTube videos.

Creative commons licensed and RMIT-created resources

Creative Commons (CC) licensed resources, e.g. some Flickr images, Google CC images and other multimedia resources such as CC YouTube videos, can be used to source materials. Creative Commons licensed resources can be linked to with appropriate attribution and must include a link to the license. Permission is not required to use CC licensed resources. The RMIT Copyright Management Service can assist with further information.

Please note, that if you choose to store teaching materials on non-supported technologies or web services like Flickr, Soundcloud or Dropbox, you may put yourself and your students at risk of both copyright and privacy violations.

RMIT-created resources, e.g. your lecture capture recordings, PowerPoint presentations, Word documents, diagrams, smart phone images etc, should be stored in RMIT supported systems. If you wish to distribute learning resources publically, e.g. RMIT’s official iTunes U and YouTube channels, they will need to adhere to the university’s branding guidelines. Resources can then be linked to or embedded appropriately.

Further information

Creative commons images and media

Learning resouce type




Further information

Embedding CC and media resources

Free images and media resources

Course online permission request form

Copyright permission is not required under CC licenses to embed CC resources in teaching materials, e.g. Blackboard Lecture capture recordings etc.

Read the CC license terms carefully.

Learning Repository

Embedded in Blackboard

Artistic works (images, photographs)

Copyright quick guide: using artistic works [PDF, 61.17KB]

Creative Commons License themes

Linking to CC and media resources

No copyright permission required. Read the CC license terms carefully.

Host service, e.g. Flickr

Link to resource, e.g. in Blackboard or Google Site

Creative commons search

RMIT-created resources, e.g. PowerPoint presentations, diagrams, lecture capture recordings

Learning resouce type




Further information

Self-made teaching materials, e.g. PowerPoints, diagrams, word docs, lecture capture recordings


Google Drive

Lectopia staff tool

Links in appropriate systems


The following technologies are digital storage systems that can be used to distribute RMIT-created and CC materials.


Blackboard can be used to store and distribute RMIT-created or CC license approved resources to students. Resources located in the Learning Repository and the Lectopia staff tool can be embedded directly into Blackboard and you can link to resources created and stored in other systems, e.g. Google Drive.

Google Drive and Sites

Google Drive and Sites can be used to create and distribute RMIT-created or CC license approved resources to students and these are particularly useful for collaboration. Drive enables you to create, store and share RMIT-created or CC license approved documents, presentations and spreadsheets with peers and students, and you can create and share RMIT-created media-rich websites using Sites. Links can be distributed to students, e.g. through Blackboard.

Learning Repository

RMIT’s Learning Repository is a digital content repository, designed to host approved RMIT-created learning and teaching materials and CC copyright licensed resources. Collections are accessible to all RMIT staff and students via their standard user name and password. Use the Learning Repository building block in Blackboard to search and embed approved RMIT-created and CC licensed resources directly into your course shell.

Lectopia staff tool

The Lectopia staff tool is a lecture recording management tool that allows lectures recorded in lecture capture enabled teaching spaces, and through Echo360 personal capture, to be uploaded, compressed and distributed to students. Recordings can be embedded directly into Blackboard or links can be distributed, e.g. through email or a Google doc.