Approval of admission standards for existing VET and higher education coursework programs instruction

Instruction statement

The Selection and admission policy requires that every program have documented program entry requirements, selection tasks, and selection methodology (admission standards). These must be documented and be approved by College Board.

This instruction provides a systematic process for the documentation and approval of admission standards for existing programs.

This instruction applies to all programs on the RMIT Scope of Registration or which RMIT University accredits.

Exclusions

All Higher Degree by Research programs. These programs are covered by a separate instruction.

Instruction steps and actions

Process steps/actions

Responsibility

Timeline

Program Manger sponsors a change to one or more components of the admission standards (program entry requirements, selection tasks, selection methodology).

In order to enable the changes to be correctly reflected in University publications, changes should be made at least one year before the requested implementation.

Please note: The type of change being made will determine the first intake that the new requirement can take effect.

Program manager

At least 12 months prior to implementation date.

Develop the proposed changes in consultation with the College Admissions Manager or Senior Coordinator Admissions who can provide advice on:

  • the approval process;
  • the phrasing or writing of the admission standards; and
  • identifying other stakeholders who may need to be consulted.

On reaching a consensus on amendments, draft the entry requirements in accordance with Selection and Admission policy and procedure.

Program manager

Approval of admission standards

Process steps/actions

Responsibility

Timeline

Confirm the changes to admissions standards with Deputy Head (Learning & Teaching).

Program manager

On recommendation from the Deputy Head (Learning and Teaching) make the submission to the School Learning and Teaching Committee for approval.

Program manager

To ensure that all program entry requirements comply with University policy and are approved by College Board, programs requesting a change must make a submission to:

  • School Learning and Teaching Committee - for endorsement
  • School Executive - for endorsement
  • College Academic Development Committee - for endorsement
  • College Board - for approval

The submissions must include the following information:

  • Submission coversheet
  • Current program admission standards, including entry requirements, selection tasks and selection methodology
  • Proposed amended admission standards (must include program entry requirements, selection tasks, selection methodology)
  • Program guide entry - drafted

Note: When the intent is to change the wording of one or more of the components of the admissions standards (program entry requirements, selections tasks and selection methodology), but not the meaning, the approval needs to be submitted for noting only.

School

Update of program entry requirements

Process steps/actions

Responsibility

Timeline

The official source of program entry requirements is the Program Guide. Changes to a program entry requirement will involve an amendment to the Program Guide System.

A draft program guide is created and program entry requirement content is edited.

Refer to Guidelines for writing program guides.

Once the school is satisfied that the guide is ready for approval, the guide is “Submitted” in the Program Guide System.

School staff responsible for program development

Publication of program entry requirements and selection tasks

Process steps/actions

Responsibility

Timeline

On approval of changes by College Board, the College Academic Program Development unit 'Endorse' the entry in the Program Guide System.

College Academic Program and Development unit

Academic Registrars Group 'publish' the entry in the Program Guide System. The published program guide will be available on the website Handbook (program guide).

ARG (Course and Program Administration)

College Admissions Manager/Senior Coordinator Admissions notifies all relevant stakeholders in the University to ensure that all marketing material is updated in a timely manner to reflect the amended program entry.

This should include the following stakeholders:

  • International Admissions
  • College Marketing and Communications
  • Admissions

CAMS/Senior Coordinator Admissions

Storage of approved selection methodology

Process steps/actions

Responsibility

Timeline

The approved selection methodology must be stored in an electronic format and maintained in the College (pending development of program information functions to manage content at university level).

College Office

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