iApply troubleshooting for agents
All applications to RMIT should be lodged in iApply.
Common issues and solutions
This guide covers common issues and solutions when using iApply.
Before you submit application
If you get an error message, first try to clear your cache. If you continue to experience technical difficulties please contact the Admissions Helpdesk
- PC - Press CTRL+F5
- Mac users - Command+Shift+R
- Agents must use login for ‘Returning users’ (below)
- Do not ‘Register’ on the left - that is for direct student applicants only
- If you need login IDs please email firstname.lastname@example.org
- Do not share logins between offices or you cannot tell which office has created the application
- Do not use the "Forgot your password" link as this is for direct applicants only
- To change Agent password please contact email@example.com
Error message “This account has expired”
Please email firstname.lastname@example.org
Create new applicant
- Use the student’s email address not your company’s email
Error message “Username already in use”
- Do not use another email address as this will delay your application by weeks.
- Submit a Change of Representative form (PDF) and email it to your regional team for faster turnaround times
Error - Blank screen
- If you can’t create an application, your web browser may be blocking content.
- To fix this click on the pop-up blocked message in the top right of your screen. Select the Enable pop-ups message. Then retry to create your application. You only have to do this once.
- If your student has no mobile phone number enter six zeros - 000000.
- Provide a passport number - this makes it faster to process the application if the student is already in our system.
Address and Qualifications
- Do not use symbols when entering student address and qualifications - e.g. quotation marks (’ “commas, & * # ! @ < > = : ; ). This causes errors in reporting and may affect your commission
Representative screen (Family) refers to a family member who may be representing the student.
- Do not enter you or your company in the ‘Representative’ screen.
Apply for programs
Add Multiple programs / preferences
- You can only apply for one program at a time.
- If multiple (not package) programs enter the same order as the student’s preference.
- RMIT uses the timestamp to rank the student preference of programs.
Add VCE programs
- Use keyword search: ‘VCE’.
- Do NOT use the drop down with ‘program level’
English for Academic Purposes
- You cannot choose the length of study. The system default is five weeks.
- The number of weeks required for the student will be assessed by the admissions team and is based on their current English score.
- Use the Upload Documents link
- This link is only valid for 24 hours after you submit.
After 24 hours of submission
- Use the upload now link
- You must wait for an email from RMIT to let you know this is ready
- Do not use the Upload documents link or your documents may not reach the admissions office and processing will be delayed.
- The system takes a long time to upload documents - please be patient.
- Files size must be 10MB or less
- For large media provide a document with links to Youtube or similar website.
- To avoid system crash upload each file separately or upload a Zip file.
- Label your documents clearly e.g. Passport, visa, academic transcript.
Save & Submit
You can save your application at any time before submission.
Track progress of submitted applications
- Both Agent Representatives and students can login to iApply to track the status of applications.
- If you see ‘system error’ Contact the admissions helpdesk.
- See a definition of application status terms.
- Agents cannot accept on student’s behalf.
- Students must log in themselves to accept their offer
Error - Confirmation of Enrolment
- If you have been notified of an eCOE but can’t download or find it Contact the admissions helpdesk.
- Download the iApply cheat sheet (PDF). Print out a handy ‘how to’ guide.
- Visit iApply User information
- See the iApply Videos
- Enter a new Application Video
- Find a group of Applicants - iApply Video
- Enter an Applicant portal and upload documents (on behalf of Applicant).
- Request training - webinars available
Contact your regional team to request a webinar or face-to-face training for you or your staff.